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OCLC Support

Edit items

Find information about editing single-part items and multipart items in WorldShare Circulation.

Single-part items

Find information about editing single items.

Open the Copies screen

  1. Using Discover Items, find an item you want to add to your holdings or edit.
  2. On the search results screen, click the item's title.
  3. If the Copies screen does not appear, click Copies in the upper right corner.

Edit item

  1. On the Copies screen, in the row for the item you want to edit, click View/Edit.
  2. On Item Details screen, click Edit Item.
  3. On the Edit Item Details screen, edit the fields.
Some fields need explanation:
Field Definition
Copy Number The number assigned by the library that distinguishes one copy of the title from another identical copy.
Branch Library branch that owns the item described by the item record.
Note(s)

Note about the item.

(Optional). To make a note display upon check in or check out, type an exclamation point as its first character (!).

Receipt Status Whether items have been received.
Shelving Locations

Location of the item within the branch.

To remove a shelving location, either click the X next to the down arrow (if available), or click the shelving location in the list to uncheck it.

Use Restrictions Any restrictions on the use of the item. It is used when it is necessary to include information that is too item specific to be handled by field 506 (Restrictions on Access Note) in the bibliographic record.
Notes See Notes on item records for more information.
  1. Click Save Item: the screen displays with the information you entered.

Multipart items

Multipart items are composed of multiple items. Example: Encyclopedias, music or video boxed sets.

Use Discover Items to search and click the item's title.

Edit multipart item

  1. To find the items in a set, on the Copies screen, click the row for the set containing the item you want to edit. The items in the set appear under Holdings for Selected Copy.

  2. Under Holdings for Selected Copy, for the item you want to edit, click View/Edit.
  3. On the Multipart Item Details screen, click Edit Multipart Item.
  4. On the Edit Multipart Item Details screen, edit the fields.
    If editing an already received item's enumeration and chronology, a defect incorrectly updates the local holdings record. Instead, use OCLC Connexion to make the edit.
Some fields need explanation:
Field Definition
Category A discrete bibliographic entity that constitutes either the whole or a part of the bibliographic item. A bibliographic unit may be a basic bibliographic unit, supplementary material, or Index. Examples of bibliographic units are: a single volume, a multi-volume monograph, an accompanying pamphlet, a set of serially-issued updates.
Chronology

The date(s) used by the publisher on a serially-issued bibliographic unit to help identify it or indicate when it was issued. The chronology may reflect the dates of coverage, publication, or printing.

When entering months, type them as numbers (1, 2, etc.). Do not spell them out (January, Feb., etc.).

Copy Number The number assigned by the library that distinguishes one copy of the title from another identical copy.
Description The statement of coverage for the library's holdings of a serial or multi-part title, whether formatted (Vol. 7 No. 1 – Vol. 22 No. 12) or textual (Library holds 1992 – present).
Enumeration The designation reflecting the alphabetic or numeric scheme used by the publisher on an item or assigned when the holdings statement is created to identify the individual bibliographic or physical parts and to show the relationship of each unit to the item as a whole.
Branch Library branch that owns the item described by the item record.
Note(s)

Note about the item.

(Optional). To make a note display upon check in or check out, type an exclamation point as its first character (!).

Receipt Status Whether newly published parts of a multipart or serial item are being received.
Shelving Locations

Location of the item within the branch.

To remove a shelving location, either click the X next to the down arrow (if available), or click the shelving location in the list to uncheck it.

Use Restrictions Any restrictions on the use of the item. It is used when it is necessary to include information that is too item specific to be handled by field 506 (Restrictions on Access Note) in the bibliographic record.
  1. Click Save Multipart Item: the screen displays with the information you entered.
  1. Click Save Multipart Set: the screen displays with the information you entered.

Unrecognized Shelving Location error

 

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