Add items
Single-part items
Find information about adding single-part items.
Open the Copies screen
- Using Discover Items, find an item you want to add to your holdings or edit.
- On the search results screen, click the item's title.
- If the Copies screen does not appear, click Copies in the upper right corner.
Add item
- On the Copies screen, in the upper right corner, click Add Item.
- On the Add New Monographic Item screen, fill in the fields. Branch and Call Number are required.
- Click Add Monographic Item. The screen displays with the information you entered. On the Copies screen, click Refresh to see the new item.
Unrecognized Shelving Location error
This error occurs when the Shelf Location value (852 ‡c) in the Location Holdings Record does not match a value entered in the Holding Codes Translation Table found in OCLC Service Configuration. The Holding Code Translation Table is the source for Branch codes and display names, Shelving Scheme and Shelf Locations. For more information, see Holding Codes Translation Table.
Multipart items
Multipart items are composed of multiple items. Example: Encyclopedias, music or video boxed sets.
Use Discover Items to search and click the item's title.
Add multipart sets, Holdings view, and Copies view
These links are in the upper right corner of the screen, below the Copies, Details, and Holds links.
Note: A multipart set cannot be added to a record with an existing item attached.
Add multipart set, Holdings view, and Copies view
- On the Copies screen, in the upper right corner, click Add Multipart Set.
- On the Add New Multipart Set screen, fill in the fields. Branch and Call Number are required.
- Click Add Multipart Set
This error occurs when the Shelf Location value (852 ‡c) in the Location Holdings Record does not match a value entered in the Holding Codes Translation Table found in OCLC Service Configuration. The Holding Code Translation Table is the source for Branch codes and display names, Shelving Scheme and Shelf Locations. For more information, see Holding Codes Translation Table.
Holdings view
Lists item-level holdings (items are the individual components of the set). Each item has a barcode.
Copies view
The Copies area lists basic information about the set (branch, call number). The Holdings for Selected Copy area lists brief information about the items in the set (enumeration and chronology, if relevant, and barcode).
Add an item (to a multipart set)
- On the Copies screen, in the Copies section, click Receive Item.
- On the Add New Multipart Item screen, fill in the fields. One of these fields is required: Barcode, Enumeration and Chronology, or Description.
- Click Add Multipart Item
This error occurs when the Shelf Location value (852 ‡c) in the Location Holdings Record does not match a value entered in the Holding Codes Translation Table found in OCLC Service Configuration. The Holding Code Translation Table is the source for Branch codes and display names, Shelving Scheme and Shelf Locations. For more information, see Holding Codes Translation Table.