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Add a new customizable collection to the global knowledge base

See how to add a new customizable collection to the global knowledge base using cooperative management functionality.

Guidelines for adding cooperative collections to the WorldCat knowledge base

You can submit any private collection you’ve created to the WorldCat knowledge base for approval. Every submitted collection will go through OCLC’s approval process before it becomes available to the community. Make sure your collection meets these guidelines before submitting:

The titles in your collection must have OCLC numbers where possible.

Provide a valid OCLC number for a title whenever possible. In some cases, titles in a collection may not have been cataloged in WorldCat and therefore will not have an equivalent OCLC number. Collections missing a small percentage of OCLC numbers may still be approved. As a best practice, aim for at least 70% OCLC number coverage for your collection and then add the additional numbers as the titles are cataloged in WorldCat.

The titles in your collection must have Standard Numbers where possible. (Highly Recommended)

Provide a valid Standard Number (ISSN/ISBN) for a title whenever possible.  Standard Numbers will help with the discoverability of full text knowledge base links for patron search results.  In some cases, titles in a collection may not have a Standard Number.  Collections missing Standard Numbers may still be approved.  As a best practice, aim for at least 70% Standard Number coverage for your collection and then add the additional numbers to the knowledge base titles if they become available.  

The titles in your collection must have valid URLs.

We will spot check the URLs associated with the titles in your collection to make sure they resolve to the correct place. It’s important to make sure the URLs to the full text are not specific to your institution in any way. If there is a value in the URL that is specific to your institution, then your collection will be denied and it will not be added to the WorldCat knowledge base data. Contact OCLC Support if the URLs for your custom collection include library specific values or you need our help creating a link scheme for the collection so that it can be used by all libraries.

Note: If you want to submit a serial collection, contact OCLC first so we can help you build a link scheme before you submit the collection. Having a link scheme allows users to link to the article level of WorldCat Discovery.

The collection being submitted should represent a subscription package or a full set of titles.

Do not submit a single title or a few titles as a collection through the cooperative. The cooperative functionality of the WorldCat knowledge base should be used to represent collections that your library has curated or created to represent full collections from a provider that the WorldCat knowledge base might be missing. If you are working on building a collection with other libraries and that is the reason for the incomplete title list, note this in the comment field of the confirmation window upon submission so your project will go through. Keep your gap title collections as private, local collections and alert OCLC Support so that we can address the issue with the provider. Note: It’s not currently possible to submit database only collections to the cooperative. This functionality will be added in the future.

Add your customizable collection

Cooperative data management allows you to add entirely new customizable collections to the global knowledge base so that other libraries may use them. To add a new collection, you must first create the collection locally, or navigate to the locally created collection you want to submit to the global knowledge base. See Choose a method to add or create a knowledge base collection for more information.

Note: When creating your collection, make sure you select the option to make your collection customizable. For more information, see Why select "Customizable" when you create a collection. The collection you submit to the global KB needs to be customizable, and this setting can only be selected when you first create the collection.

After a new local, customizable collection has been created and saved, you will see the Cooperative Management button at the top right of the Collection screen. To add the collection to the global knowledge base, click Cooperative Management > Add collection to the global KB.

Add collection to global KB

Confirm your changes

After you select to add the collection, you will see a confirmation window where you can enter the reason why you are adding the collection and confirm your submission.

Confirm adding the collection

Comments are encouraged but not required. Once you click Yes, the comment as well as your name and institution will be saved to the Reviews accordion. After confirming your submission, the collection is submitted to the global KB, and a review entry will be created in a review queue for OCLC to approve

OCLC reviews your collection

Note: Collections that are submitted to global KB are reviewed by OCLC. This is a small departure from the rest of the cooperative management behavior. OCLC reviews all collections that have been submitted within 10 business days for quality assurance. You will be contacted by OCLC if your collection has been denied. To ensure that your collection is approved, follow the Guidelines for adding cooperative collections to the WorldCat knowledge base.

Send OCLC your feedback

We encourage you to discuss the features and functions of the knowledge base cooperative data management on the OCLC Community Center (sign in required). If you have feedback or question for OCLC, post your comments in the Collection Manager discussion forum (sign in required), or send your comments to OCLC Support. We welcome any suggestions for improving or enhancing cooperative features for greater utility by our community in future releases.