Search for collections in Collection Manager

Search for a collection

1. Navigate to the WorldShare interface > Metadata tab > Collection Manager.
2. Select a Data Type from the drop-down list.

   

3. Depending on the Data Type selected above, select a scope to limit your search. Options include:
   • My Selected Collections: Search across your library-specific collections that you have created or selected.
   • All Collections: Search across items that are available in the global collections available in the WorldCat knowledge base.
   • Not Selected Collections: Search for collections to add to your knowledge base that are not currently selected. This option is only available for the Collection Data Type.
   • See Activity History for information about the available scopes for the Activity History Data Type.
     
4. In the Search Term(s) field, enter your terms or leave the field empty.
5. Click Search.

Tips for using the search field

Leave the search box empty to return all collections

If you plan to filter your search results, first perform a search by leaving the search box empty. Note that if:

• My Selected Collections is selected, an empty search will return your library-specific collections.
• All Selected Collections is selected, an empty search will return collections in the WorldCat knowledge base.
• Not Selected Collections is selected, an empty search will return all collections not selected by your library.

Use a truncation operator

To search with a truncation operator, use an asterisk (*). For example:

• nature* returns all items starting with "nature"
• LHR* returns all items containing "LHR" in the Collection Name or Collection Type fields

Search by OCLC number, ISBN, or ISSN

To search by OCLC number, ISBN, or ISSN, choose Title from the drop-down list, enter the number, and click Search.

Search by Provider if searching by Collection is unsuccessful

A knowledge base collection might be available but by a slightly different collection name than you expect. If searching by Collection does not return what you expect, try searching by Provider.

Use filters

Perform a search and then filter your search results or return all collections and then filter your results. To return all collections and then filter your search results:

1. Leave the Search Term(s) field empty.
2. Change the Scope to one of the below options:
   • My Selected Collections: Search across your library-specific collections that you have created or selected.
   • All Collections: Search across items that are available in the global collections available in the WorldCat knowledge base.
   • Not Selected Collections: Search for collections to add to your knowledge base that are not currently selected. This option is only available for the Collection Data Type.
3. Click Search.
   
4. After search results are returned, expand Filter by at the top of the search results.
5. Select from the drop-down list an option to filter your search results:
   • Cataloging Partner Collections
   • Collections I Created
   • Collections Shared By My Library
   • Collections Shared To My Library
   • Contains Open Access Content
   • Databases (Contains No Titles)
   • Demand Driven Acquisitions Collections
   • Discontinued
   • Document Delivery Collections
   • Google Scholar
   • Knowledge Base Collections
   • Maintain WorldCat Holdings
   • MARC Record Delivery
   • OCLC Cataloged Collections
   • Query Collections

See Activity History for information about searching and using filters for the activity history.

Search results

Items in your search results will be marked with a collection type and other details.

Selected collection types and attributes - Table

Collection type	Column	Description
Cataloging partner collections, Knowledge base collections, and Query collections	Collection	Click a collection name to view or edit the collection. The Collection ID can be used in lieu of a collection name when discontinuing a feed.
	Type / Attributes	The type of collection. Cataloging partner collection - Available attributes Attribute Description MARC Delivery Enabled The collection has the setting to Enable MARC Record Delivery enabled. MARC Delivery Disabled The collection has the setting to Enable MARC Record Delivery disabled. Knowledge base collection - Available attributes Attribute Description Demand Driven Acquisitions The collection is part of a Demand Driven Acquisitions program where OCLC is working with a feed from the provider to automatically update the collection metadata. Discontinued The collection is no longer being actively maintained or updated by knowledge base data updates. Document Delivery The collection is available for user with your library’s document delivery program. Google Scholar Disabled The titles in the collection are not submitted to Google to create links in Google Scholar.  See Google Scholar for more information. Google Scholar Enabled The titles in the collection are submitted to Google to create links in Google Scholar.  See Google Scholar for more information. License(s) Available The collection has licenses available. Click License(s) Available to see the status of the license (current, expired, etc.). For more information, see Edit, renew, or terminate a license. Locally Created The collection is a custom collection created by your institution. OCLC Cataloged The collection is cataloged by OCLC staff and made available through Collection Manager by the provider. Open Access The collection is an open-access collection. Query collection - Available attributes Attribute Description One-time delivery You will receive a file of records for the WorldCat query collection once. Ongoing delivery You will receive records on an ongoing basis.
	Provider	The vendor or content provider who supplies the collection. Click a provider name to view all collections supplied by the provider.
	Updated	The date and time the collection was last updated.
	Selections	Indicates whether the collection has been added to your holdings and, if it has, how many titles from the collection are in your holdings. To remove a cataloging partner collection and/or knowledge base collection from your holdings, click Deselect. To remove a query collection from your holdings, click Delete.
	Sharing	Indicates whether you have shared the collection with another institution. To view the libraries you shared the collection with, click the collection's name. Once you are in the collection, click the Sharing accordion.
	Action	Click Add to... to: Add the collection to a license (click Add to... > License) Create a new order (click Add to... > Order) Add the collection to a purchase request without leaving Collection Manager (click Add to... > Purchase Request)

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Use a filter and perform a bulk collection action

Search for cataloging partner collections that you have already created:

1. Navigate to the search box in Collection Manager.
2. Select Collection as the Data Type and My Selected Collections as the Scope.
3. Click Search. The search will return all of the collections your library has selected or created.
4. Select Cataloging Partner Collections from the Filter by drop-down list.

Once you have used the search and filter to find your cataloging partner collections, you can select multiple collections and perform a collection action. To enable record delivery in multiple cataloging partner collections at one time, continue with the following steps:

4. Click the box next to each collection you need to enable for MARC Record delivery or click the box at the top of the results list to select all of the collections.
5. At the top of the screen, expand Collection Actions and select Cataloging Partner Collections.
6. Select Enable MARC Record Delivery.

Filter for OCLC cataloged collections

1. In the WorldShare interface, navigate to Metadata > Collection Manager.
2. Select Collection as the Data Type and All Collections as the Scope.
3. Leave the search box empty and click Search.
4. To filter the search results, choose OCLC Cataloged Collections from the drop-down list.