Release Date: 1 August 2023
This release of WorldShare Record Manager provides a new feature for participants in the OCLC Member Merge Program to merge two duplicate WorldCat records.
- Builds upon the existing Record Manager 'Compare' feature to allow you to look at two WorldCat records side-by-side, field-by-field.
- The visual field-by-field comparison allows you to easily identify gaps or differences in the WorldCat records.
- A new merge dropdown list makes it easy for you to quickly merge the records directly from the Compare screen.
- For existing users of WorldShare applications, this allows you to stay in your familiar interfaces without the need to go to Connexion client.
About the OCLC Member Merge Program
The OCLC Member Merge Program is designed to empower OCLC Members to reduce the presence of duplicate bibliographic records in WorldCat. Training and upgraded cataloging permissions enable Member Merge participants to merge existing duplicate WorldCat records.
New participants receive documentation and training resources to review. Once you complete the documentation and training and are ready a start a trial phase, an assigned OCLC reviewer will work with you to establish the process and provide sets of potential duplicate records to process. The review phase typically takes several months at a minimum depending on the volume and timing of the review sets submitted to the reviewer. After you successfully complete the review process, you are granted full merging rights in WorldCat.
If you are a current participant in the OCLC Member Merge Program and want to merge records using WorldShare Record Manager:
To activate merge functionality in Record Manager, please contact OCLC Orders and supply the following information:
OCLC will assign the Cataloging Member Merge role to the WorldShare usernames.
If you are interested in participating in the OCLC Member Merge Program:
New features and enhancements
Compare and merge two bibliographic records
New "Merge" dropdown menu for WorldShare Record Manager users with the Cataloging Member Merge role
After being assigned the Cataloging Member Merge role by OCLC (see Administrative actions, above), you will see a new button in the record comparison screen. After comparing two records side-by-side, you can choose to merge them together and select which record will be retained.
When the merge process completes, your retained record is updated via the merge field transfer rules and a new entry in the 019 field is present with the OCLC Number of the non-retained record.
To help you become familiar with the new features, the following pre-recorded video is available: WorldShare Record Manager and the OCLC Member Merge Program.
Merge information is now included with the Compare bibliographic records documentation
WorldCat Validation release notes
WorldCat Validation release notes provide current OCLC-MARC updates; changes to tagging conventions and coding practices for Bibliographic, Authority, and Holdings records; and new MARC codes.
Virtual AskQC office hours
Join OCLC Metadata Quality staff to discuss WorldCat quality issues and cataloging questions. Visit AskQC for information about upcoming office hours, previous office hour recordings, and supporting materials.