Search and view LHRs

Search for a local holdings record

From the Data Type drop-down list, select Local Holdings Records.
From the Index drop-down list, select an index.

In the Term(s) text field, enter your search terms. The text field will expand to fit your search terms, if needed.
Or
From the sub-selection drop-down list(s), select the relevant options.
Note: Some indexes provide sub-selection drop-down lists rather than a Term(s) text field.

Local holdings record indexes and sub-selections - Table

Note: See Local holdings record indexes A-Z for detailed information about each local holdings record index.

Index

Available sub-selections

Action Note

Barcode

Bibliographic Control Number

Branch/Shelving Location

Sub-selection	Available options
Branch	Select a branch location from the drop-down list. Or Enter the name of a branch location in the text field. As you type, the system automatically suggests names of potential matches. If the branch name entered does not appear in the drop-down list, press <Enter> to add it to the list.
Shelving Location	Select a shelving location from the drop-down list. Or Enter the name of a shelving location in the text field. As you type, the system automatically suggests names of potential matches. If the shelving location entered does not appear in the drop-down list, press <Enter> to add it to the list.

Call Number

Holdings Record Number

Lending Policy

Sub-selection	Available options
Options	Limited lending policy
	Will lend
	Will lend hard copy only
	Will not lend
	Unknown

LHR Control Number

MARC Organization Code

OCLC Number

You can submit up to 250 OCLC numbers in a search. The OCLC numbers are automatically linked by Boolean OR.

Private Note

Public Note

Reproduction Policy

Sub-selection	Available options
Options	Will not reproduce
	Will reproduce
	Unknown

Temporary Shelving Location

Sub-selection	Available options
Branch	Select a branch location from the drop-down list. Or Enter the name of a branch location in the text field. As you type, the system automatically suggests names of potential matches. If the branch name entered does not appear in the drop-down list, press <Enter> to add it to the list.
Shelving Location	Select a shelving location from the drop-down list. Or Enter the name of a shelving location in the text field. As you type, the system automatically suggests names of potential matches. If the shelving location entered does not appear in the drop-down list, press <Enter> to add it to the list.

Click Search. The Search results page appears with the matching local holdings records listed in a table.

Results are sorted numerically by OCLC number.
To change the sort order, click any of the following column headings: Barcode(s), Branch, Lending Policy (if enabled), Bibliographic Record Information.

LHR search results table columns - Table

Column	Description
Call Number	Displays call number subfield data from the shelving designation and copy number subfields of the 852 field of your local holdings records (LHRs). Subfield display is dependent upon the content of data in your LHR and can include: $k - Call number prefix (R) $h - Classification part (NR) $i - Item part (R) $j - Shelving control number (NR) $l - Shelving form of title (NR) $m - Call number suffix (R) $t - Copy number (NR) Note: Subfield data is displayed without subfields (e.g., $hPN1997 .2$i.W47 2010 displays as PN1997 .2 .W47 2010).
Barcode(s)	Displays the barcode data from the piece designation subfields of the 876 field of your LHRs. Click a barcode to open the LHR editor.
Shared Print	Displays whether the item to which the LHR is associated is part of a shared print project. Note: This filter only displays if the Shared Print preference has been enabled.
Branch	Displays the branch name for the item to which the LHR is associated.
Shelving Location	Displays the shelving location for the item to which the LHR is associated.
Lending Policy	Displays the lending policy for the item to which the LHR is associated. Note: This filter only displays if the Lending Policy preference has been enabled.
LHR Details	Displays the ILL status, holding library, and shelving location for the item to which the LHR is associated.
Bibliographic Record Information	Displays the basic bibliographic information for the item to which the LHR is associated. Click the title of the item to view the bibliographic record in the MARC editor.

Click the call number to open the LHR editor.

Filter local holdings records

You can filter your local holdings record search results by applying up to five filters.

Apply a single filter

Select a filter from the Filter By drop-down list.
Select the value(s) you want to apply.
Click Apply Filter(s).
(Optional). Click Reset to remove the filter from your search results.

Apply multiple filters

Select a filter from the Filter By drop-down list.
Select the value(s) you want to apply.
Click the add button () and select a Boolean operator from the drop-down list to link the filters.
Select a filter from the Filter By drop-down list.
Select the value(s) you want to apply.
(Optional) Repeat steps 3-5 to add up to 3 more filters.
Click Apply Filter(s).
(Optional)
- Click the remove button () to remove an additional filter.
- Click Reset to remove all filters from your search results.

Available local holdings record filters

Local holdings record filters - Table

Filter

Description

Lending Policy

Any (default)
Limited lending policy
Will lend
Will lend hard copy only
Will not lend
Unknown

Branch/Shelving Location

Sub-filter	Description
Second drop-down list	Select a branch location from the drop-down list. The default value is Any. Or Enter the name of a branch location in the text field. As you type, the system automatically suggests names of potential matches. If the branch name entered does not appear in the drop-down list, press <Enter> to add it to the list.
Third drop-down list	Select a shelving location from the drop-down list. The default value is Any. Or Enter the name of a shelving location in the text field. As you type, the system automatically suggests names of potential matches. If the shelving location entered does not appear in the drop-down list, press <Enter> to add it to the list.

Reproduction Policy

Any (default)
Will not reproduce
Will reproduce
Unknown

Shared Print

Yes
No

Note: This filter only displays if the Shared Print preference has been enabled.

Temporary Shelving Location

Sub-filter	Description
Second drop-down list	Select a branch location from the drop-down list. The default value is Any. Or Enter the name of a branch location in the text field. As you type, the system automatically suggests names of potential matches. If the branch name entered does not appear in the drop-down list, press <Enter> to add it to the list.
Third drop-down list	Select a shelving location from the drop-down list. The default value is Any. Or Enter the name of a shelving location in the text field. As you type, the system automatically suggests names of potential matches. If the shelving location entered does not appear in the drop-down list, press <Enter> to add it to the list.

View a list of all local holdings records associated with a bibliographic record

From the MARC 21 editor, scroll down to the LHRs accordion. The local holdings record(s) associated with the bibliographic record are visible.
(Optional) You can collapse the Bibliographic Record and LBD accordions to make it easier to access the LHRs accordion.

View an individual local holdings record from a bibliographic record

From the MARC 21 editor, scroll down to the LHRs accordion.
(Optional) You can collapse the Bibliographic Record and LBD accordions to make it easier to access the LHRs accordion.
Click the Call Number, Barcode, or Edit button () to open the LHR editor.

View a local holdings record in WorldCat Discovery

When working on a local holdings record in the LHR editor, you can view the record in WorldCat® Discovery to see how the record appears to end users.

From the local holdings record editor, select View in Discovery from the Record drop-down menu. A new browser window or tab opens displaying the record in your WorldCat Discovery interface.
From the WorldCat Discovery interface, click View Description to view the full record.