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OCLC Support

Draft: Edit global collections and titles

About global knowledge base editing

Global collections and titles are available to all knowledge base users.

  • Some global-title data is the same for all libraries, for example, the title name. The title name is a global field.
  • Likewise, some global-title data is unique to individual libraries, for example, journal coverage values. Journal coverage values are a local field. In WorldShare Collection Manager libraries can edit both global and local fields.

Edits to global fields will be applied for all libraries and edits to local fields will be visible only to your library.

Be cautious when editing global knowledge base collections. When you edit a global field, you will be prompted to review your changes. Once you save the changes, the system will automatically apply your edit globally. Choose to edit a global field if you believe it will benefit all libraries.

Editable knowledge base fields

The tables below list all editable fields in global knowledge base collections and titles and indicate if a field is global or local. The final column shows if the field is editable via KBART file download/upload. All of the fields can be edited in the Collection Manager user interface.

Edits to global fields will be visible to all libraries and your institution will show as the source of the edit. Edits to local fields will be applied and visible to your library only and your name will show as the source of the edit (if you have enabled the associated setting). Local fields are highlighted in yellow.

Table: Collection-level fields

Location in the UI Editable field in global collections Global tab: Edits applied globally Local tab: Edits applied locally In KBART
Collection Properties accordion Collection Name*     -
Description X   -
Attributes: Open Access, etc.** X   -
Notes: Public; Staff   X -
Collection Linking accordion Collection URL Formula   X -
Title Link Formula   X -
Database Linking Key   X -
Link Scheme   X -
[Label varies; Provider-setting override only in relevant collections]   X -
Use Proxy; Override for this collection   X -

*OCLC previously communicated that in global collections, Collection Name is editable and changes will be globally applied. This functionality has changed. If you would like to edit the Collection Name globally, please contact OCLC Support to request the change. 

**Titles adopt the collection-level attribute. When you edit the attribute, titles will not re-adopt the attribute until some title-level edit is applied.

Table: Title-level fields

Location in the UI Editable field in global titles Global tab: Edits applied globally Local tab: Edits applied locally In KBART
Title Properties accordion Title Name X   publication_title
Journal: Coverage start & end dates   X date_first_issue_online; date_last_issue_online
eBook/Non-Serial: Date X   date_first_issue_online; date_last_issue_online
- year may be repeated
Journal: Volume & issue numbers   X num_first_vol_online; num_first_issue_online; num_last_vol_online; num_last_issue_online
Journal: Embargo   X embargo_info
eBook/Non-Serial: Author X   first_author
eBook/Non-Serial: Provider X   publisher_name
GovDocs Repository ID X   vendor_id
Title URL   X title_url
OCLC Number X   oclc_number
Override OCLC Number X   -
Grouped OCLC Numbers X   -
Print identifier:
X   print_identifier
Online identifier:
eISSN or Other ISBNs
X   online_identifier
Public Note; Staff Note; Coverage Note; Location
  X title_notes; staff_notes;
coverage_notes; location
Title Linking accordion Override Link Scheme   X oclc_linkscheme
Title ID (Linking Key)   X title_id


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