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Create a Collection Manager account

Find instructions to create a Collection Manager account and to manage additional staff accounts.

Choose your set of instructions

The steps to create a WorldShare Collection Manager account (the Metadata tab in the WorldShare interface) differ depending on whether or not you have an OCLC Cataloging Subscription. Please follow the relevant instructions. If you need help, contact OCLC Support.

Option 1: I have an OCLC Cataloging Subscription

Record delivery is included in the value of an OCLC Cataloging Subscription. If you have a CatExpress subscription, new records output via Collection Manager will count against your total record budget for your CatExpress subscription. Updated records for titles/OCLC numbers that were previously delivered will not be billed. For more information, please see Use Collection Manager with a CatExpress subscription.

1. Create an account

a. Complete the request form

Complete the request form only if you need to. If no one at your institution has previously submitted the request form:

  • Complete the WorldShare Collection Manager request form so that OCLC will provision your institution for Collection Manager (the Metadata tab). You will receive notification from OCLC Order Services when your institution has been provisioned. After you receive notification, proceed to the next step.

If someone at your institution has access to Collection Manager or has previously submitted the request form:

  • Your institution has already been provisioned. Please proceed to the next step to create your individual credentials.

b. Use the OCLC services account page to create credentials

  1. Have your 9-digit cataloging authorization and system password ready.
  2. See the instructions to Use the OCLC services account page.
  3. Visit the self-service page and create your credentials.
  4. At the end of the process for using the OCLC services account page, you will be prompted to sign in. Gather your library's unique WorldShare URL after you successfully sign in. Your library's WorldShare URL will have the following format (https://yourlibrary.share.worldcat.org/wms [Replace yourlibrary with your library's identifier]).

c. Watch a video

Video tutorial: Create a Collection Manager account (6:32 minutes):

2. Create, edit, or delete additional staff accounts

To create additional staff accounts:

To edit or delete an account:

  1. Navigate to the WorldShare interface > Admin tab.
  2. See the documentation on User management for more information.

Option 2: I do not have an OCLC Cataloging Subscription

If your library does not have an OCLC Cataloging Subscription, you can request access for records for content from one of OCLC's provider partners. Please note that because your access to Collection Manager is for the exclusive purpose of receiving records for content from selective providers, you will not have access to all of the functionality represented in instructional materials. For example, you will not be able to set holdings in WorldCat.

1. Create an account (for libraries without a subscription)

a. Complete the request form and include a comment about your request

  1. Visit the WorldShare Collection Manager request form.
  2. In the Comments or Questions field, indicate your provider or your reason for the request. For example: "I am a Wiley customer."
    This will indicate to OCLC that your library needs to be configured to receive records for Wiley titles and should not be charged for an OCLC Cataloging Subscription.
  3. Complete the form.

b. Visit your institution's WorldShare URL and set a password

  1. Order Services will email you a welcome message that includes your institution's unique WorldShare URL. The message will instruct you to visit the WorldShare URL to set a personal user name and password.
  2. See Set or reset your password for more information.

Note that the welcome message includes a 9-digit "admin" authorization number. You can use this number when you configure your settings to sign up for emailed record reports in Collection Manager > Settings > Reports. See Reports for more information.

2. Create, edit, or delete additional staff accounts

How to create additional staff accounts:

  1. Navigate to the WorldShare interface > Admin tab.
  2. See documentation on User management for more information.

How to edit or delete an account:

  1. Navigate to the WorldShare interface > Admin tab.
  2. See documentation on User management for more information.