This course provides foundational knowledge about OCLC Connexion client software and the copy cataloging workflow. This course will give you the information you need to be able to set up Connexion client, navigate the program and perform basic copy cataloging.
OCLC strongly recommends that newly assigned copy catalogers take Foundations of Connexion client, Bibliographic searching, and Record editing and processing in sequence. Together, these three modules provide the foundation of knowledge for newly assigned copy catalogers to work successfully with Connexion client.
Additionally, OCLC strongly recommends viewing MARC Bibliographic Basics . This video provides a brief introduction to the MARC bibliographic format.
Note: This learner guide is designed to accompany the Connexion client 1: Foundations of Connexion client course.
Options available on the menu bar:
Choose an input method
Connexion client offers users several options for inputting commands. The option you choose may be based on preference and/or how often you use the command.
- If you use the command/task on occasion, use the menus.
- If you use the command daily, use the toolbar.
- If you use the command on every record, use the keystroke shortcuts.
- Function key template for OCLC Connexion client
- contains function keys and definitions used in Connexion client. Available in printer-friendly format that can be affixed to a keyboard for quick access.
Configure basic tools
Authorizations, startup, and export destination options will enable efficient sign-on processes and ensure files are properly exported.
- Authorizations: Store authorizations and passwords to use for automatic sign-in and for batch processes. The authorizations stored here are computer specific.
- Open Tools>Options>Authorizations
- Startup options: Set tasks to occur when Connexion client opens, such as sign-in and display the search screen.
- Open Tools>Options>General>Startup options
- Set export destination: Create, edit, and delete an export destination in Connexion client.
- Open Tools>Options>Export
Navigate through records in Connexion client
|Open a single record||Open a sequential series of records||Open non-sequential series of records|
- Use View > Pinned to display multiple records or screens simultaneously for comparison.
- Use Windows to move among open screens and view them vertically or horizontally.
Copy cataloging is the process of finding a matching bibliographic record for an item, editing the record (as necessary), setting library holdings in WorldCat, and then optionally exporting the record for use in your local system.
Copy catalog process
- Find a matching record: Cataloging menu
- Edit record (optional): Edit menu
- Set holdings and/or export record: Action menu
Record field matching
Compare information in these fields against the item you want to catalog.
‡a Title Proper
‡b Remainder of Title
‡c Statement of Responsibility
|250||Edition Statement||‡a Edition Statement|
|260 or 264||Publication, Production, Distribution, etc.||
‡a Place of Publication
‡c Date of Publication
‡b Other Physical Details
- Consult Bibliographic Formats and Standards, Chapter 4, When to input a new record https://www.oclc.org/bibformats/en/input.html for field-by-field guidelines and other details.
Connexion client offers several helpful options to assist with copy cataloging.
- Help menu
- Find client help topics
- Useful Web Links
- Contact support
- MARC field help
- Bibliographic formats and standards
- A guide to the structure, coding practices, and input standards used in bibliographic records in WorldCat. It provides definitions, guidelines, and examples for how to edit and interpret information in WorldCat records.
- Authorization number requests
- Request new authorizations, changes, and/or deletions to existing authorizations
- For questions about authorizations, contact OCLC Order services
Test your knowledge
- Where can you enter your cataloging authorization to store it for subsequent uses and batch processes in Connexion client?
- Tools > Options
- File > Logon
- Actions > Holdings
- Cataloging > Search
- What is the basic copy cataloging workflow? Bonus: Under what menus can you find these actions?
Step 1: Corresponding menu:
Step 2: Corresponding menu:
Step 3: Corresponding menu:
- If you edit a record in Connexion, the changes you make are automatically reflected on the WorldCat record for others to use.
- What is the best way to see both a toolbar button and a function key for a command?
- Check the documentation for the command you want to perform.
- Hover over each toolbar button to see the corresponding command.
- Open the menu where the command is located to see both the toolbar button and the function key
- Ask your co-worker for help.
- How can you compare multiple records from a results list?
- Display then print each record you want to view.
- View and pin the first record, then repeat the process to display and pin additional records.
- This cannot be done in Connexion client.
- Use Windows > Tile vertically to display records from the results list.
- Answer key
- Tools > Options
- Step 1: Find a matching record Corresponding menu: Cataloging
Step 2: Edit (optional) Corresponding menu: Edit
Step 3: Set holdings and Export Corresponding menu: Action
- Open the menu where the command is located to see both the toolbar button and the function key.
- View and pin the first record, then repeat the process to display and pin additional records
- Tools > Options
- Learn about OCLC and WorldCat.
- Install Connexion client.
- Connexion client documentation
- Quick Reference: Cataloging in Connexion client
- Quick Reference: Searching WorldCat in Connexion client
- Connexion client Community Center
- Connect with OCLC staff and peers using Connexion client.
- Share workflows and feedback, and submit enhancement requests.
- Attend webinar events and keep up with product news
We look forward to seeing you in the next class!