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About SCIPIO records

Discover how to identify and work with a SCIPIO record in Connexion client.

About SCIPIO records in WorldCat

  • SCIPIO: Art and Rare Book Sales Catalogs is the only online union catalog of auction catalog records in existence.
  • SCIPIO records describe art auction and rare book catalogs for sales from the late sixteenth century to scheduled auctions not yet held. Records include the dates and places of sales, the auction houses, sellers, institutional holdings, and titles of works.
  • SCIPIO bibliographic records in WorldCat are the result of incorporating the SCIPIO database, formerly available from the Research Libraries Group (RLG), into WorldCat during the integration of RLG into OCLC.
  • Connexion provides a scoped view, allowing the SCIPIO records to be searched as a separate database. The scoped view enables you to use new, SCIPIO-specific indexes in addition to the standard WorldCat indexes for finding SCIPIO records only. The new indexes were implemented to provide current SCIPIO users with familiar search methods.
  • All Connexion catalogers can retrieve SCIPIO records using standard WorldCat indexes or SCIPIO- specific indexes.
  • All Connexion catalogers can select the option to search for SCIPIO records only (Cataloging > Search > WorldCat; click Options, and then select the Retrieve only SCIPIO records check box).

Identify a SCIPIO record

The system identifies only bibliographic records with the code scipio in field 042 ‡a as SCIPIO records.

 Caution: For SCIPIO record contributors:

  • To be included in the SCIPIO scoped view (limiting searches to SCIPIO-only records), a record must contain the code scipio in field 042 ‡a (enter the code in lowercase).
  • The system does not automatically add the field and code to new SCIPIO bibliographic records. You must add it manually or by applying a constant data record that contains it. 

Permissions and limitations for using SCIPIO records

  • All Connexion catalogers can use SCIPIO records in the same way you use bibliographic records, with the following exceptions.
    • You must be an authorized SCIPIO cataloger to: 
      • Create a new SCIPIO bibliographic record (a record containing the code scipio in field 042 ‡a) 
      • Add the SCIPIO designation (the code scipio in field 042 ‡a) to an existing bibliographic record
         Note: Although you cannot remove the SCIPIO designation from a bibliographic record, you can request that it be removed using a bibliographic record Change Request opened from within the client using Help > Useful Web Links.
  • There are no other special restrictions on editing or replacing SCIPIO bibliographic records.

Identify a SCIPIO record in a bibliographic record or list

View SCIPIO indicators
WorldCat bibliographic record Field 042 contains the code scipio.
WorldCat brief list Each brief entry shows the highlighted text SCIPIO.
WorldCat truncated list With Retrieve only SCIPIO records option selected:
  • Column 5 has the heading Date of Sale and contains the sale date from field 033. Dates appear in yyyy-mm-dd format. 
  • Entries are sorted by sale date, beginning with the most recent date. 
  • Column 6, labeled L (contributing library), contains the code S for SCIPIO. 
With SCIPIO-only option not selected:
  • Column 6, labeled L (contributing library), contains the code S for SCIPIO.

Unique characteristics of SCIPIO records

  • Authentication code (field 042). Field 042 with the code scipio distinguishes SCIPIO records from non-SCIPIO records.
  • SCIPIO records include distinctive fields/content:
    • Field 024 (Sale code)
    • Field 033 (Date of sale)
    • Field 110, normally containing the name of an auction house
    • Field 510, containing a citation note
    • Field 518, containing the place of sale

SCIPIO cataloging guidelines

See SCIPIO cataloging formats and standards for more information.