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About SCIPIO cataloging in Connexion client

Find an overview of common cataloging activities specific to SCIPIO records in Connexion client.

SCIPIO cataloging in Connexion client

The following table includes aspects of common cataloging activities that are specific to SCIPIO records. For comprehensive general instructions for these activities, see general guides, such as Create bibliographic records.

Cataloging activity How to's, notes, and tips
Check your logon authorization for SCIPIO
  1. Navigate to View > User Information.
  2. Check to see if the display for Profiled for SCIPIO is Yes.
Creating new SCIPIO records

(SCIPIO authorization required)
Method 1 - Use a workform

Connexion does not provide a SCIPIO-specific workform, but you can use one of the available MARC format workforms, such as Books:
  • Navigate to Cataloging > Create > SIngle Record > Books [or another MARC format].
Method 2 - Derive a new record

With an existing bibliographic WorldCat record open, click Edit > Derive New WorldCat Record
Notes on SCIPIO authentication code
  • Whether or not the record you use to derive a new SCIPIO bibliographic record is itself a SCIPIO record, the system does not transfer field 042 with the authentication code scipio to a new bibliographic record.
  • Neither does the system automatically add the scipio authentication code to SCIPIO records you create using a workform.
  • You must add the field and authentication code to new SCIPIO bibliographic records.
  • If you derive a new SCIPIO IR from a SCIPIO record, field 042 containing code scipio does transfer.
Creating and applying constant data records that have SCIPIO-specific data To reduce data entry for SCIPIO original cataloging, create constant data record(s) that contain needed fields and sets of standard fixed-field values, variable fields, and/or field content. Then apply the constant data record to the new SCIPIO record (workform or derived record).

SCIPIO-specific data you can include in constant data
  • Authentication code (field 042). To mark a bibliographic record as a SCIPIO record in WorldCat, add field 042 with the code scipio in subfield a. 
  • Derive constant data record: 042 not transferred. Connexion does not automatically add the field or code to constant data records. You must add field 042 with the scipio code to a constant data record derived from a SCIPIO record. 
  • Other SCIPIO record content. 
    • Two distinctive fields: 024 (Sale code) and 033 (Date of sale). 
    • Field 110 usually contains the name of an auction house. 
    • Field 510 contains a citation note. 
    • Field 518 contains the a place of sale. 
    • (Optional) Add field 852 to identify your location. 
    • (Optional) Include a 590 field to record price list information.

Store constant data in the online file or local file

Save records to:
  • The constant data online file (a single file shared by the staff at your library only)
  • The local constant data file (resides on your workstation or a shared drive; you can create multiple local files)
You have access to both online and local constant data files when you are logged on.

 Note: To make it easy to find and apply a SCIPIO constant data record:

  • Give a SCIPIO constant data record a SCIPIO-related name when you create it (a unique name is required for any new constant data record, SCIPIO or non-SCIPIO).
     Caution: For online constant data records, avoid using punctuation, special characters and diacritics in the name to prevent system errors.
  • Create an optional free text My Status (limit 40 characters, including spaces) that can help you distinguish constant data records you create for SCIPIO cataloging.
Example: Create a constant data record that contains field 042 with the code scipio and a field 110. Name the record SCIPIO fields. Optionally, assign a My Status to the record, such as Myname: fields 042 & 110.
Records with non-Latin scripts The Connexion client supports the following non-Latin scripts for cataloging any type of bibliographic record, including SCIPIO bibliographic records: Arabic, Bengali, Chinese, Devanagari, Greek, Hebrew, Japanese, Korean, Tamil and Thai.

General information on creating records, constant data, and using non-Latin scripts

SCIPIO cataloging guidelines

See SCIPIO cataloging formats and standards for more information.