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View statistics and reminders sent

From the Copies screen you can view statistics and reminders sent for a single item, a multipart item, or a serial item.

Open the Copies screen

  1. Using Discover Items, find an item you want to add to your holdings or edit.
  2. On the search results screen, click the item's title.
  3. If the Copies screen does not appear, click Copies in the upper right corner.

View circulation statistics

  1. For single items, on the Copies screen, in the row for the item you want to edit, click View/Edit.
  2. For items in a multipart set or a serial set, on the Copies screen, click the row for the set containing the item you want to view. The items in the set appear under Holdings for Selected Copy. In the row for the item, click View/Edit.
  3. On Item screen, in the upper right corner, click Statistics.

Statistics are available only for barcoded items that have circulated at least once.

Some columns need explanation
Column Description
Status

Current circulation status of the item including patron information if applicable

 Note: If its proxy patron is associated with the item's current status, the primary patron's name will also display.

Last Seen Date/Time and branch that the item was last checked-in
Issued Count Total number of times that the item was checked out
Issued Count YTD Number of times an item was checked out within the current Calendar year
Soft Issued Count Total number of times that the item was checked in using the Non Loan Return check-in Mode
Soft Issued Count YTD Number of times the item was checked in using the Non Loan Return check-in Mode during the current calendar year
Inventoried Count

Number of times an item was inventoried

 Note: This is incremented when an item is checked in with the Inventory Mode

Last Inventoried Date/Time the item was last inventoried
Last Issued Date/Time the item was last checked out to a patron
Last Issued To

The name of the patron the item was last checked out to

 Note:If its proxy patron is associated with the item's last issuance, the primary patron's name will also display.

Reminders Sent

Number of reminders sent to the current patron about this item

 Note: The count will remain until the item is checked out to the next patron

Watch a video

Circulation: Item statistics (05:58)

Statistics associated with circulating items can be used to track and troubleshoot circulation. Item statistics provide summary counts of circulation, current status including who has the item, last issued date and patron, issue and due dates, renewal information, associated overdues and notifications sent. The Circulation Rule applied indicates which circulation policy was applied to the transaction.

View reminders sent

  1. For single items, on the Copies screen, in the row for the item you want to edit, click View/Edit.
  2. For items in a multipart set or a serial set, on the Copies screen, click the row for the set containing the item you want to view. The items in the set appear under Holdings for Selected Copy. In the row for the item, click View/Edit.
  3. On the Item screen, in the upper right corner, click Statistics.
  4. On the Statistics screen, under Reminders Sent, click Details.
Some columns need explanation:

Reminders are retained until item’s next checkout. Reminders cannot be manually resent.

For information about notices sent to patrons when notification history is stored, see Notification history.

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