View statistics and reminders sent
From the Copies screen you can view statistics and reminders sent for a single item, a multipart item, or a serial item.
Open the Copies screen
- Using Discover Items, find an item you want to add to your holdings or edit.
- On the search results screen, click the item's title.
- If the Copies screen does not appear, click Copies in the upper right corner.
View circulation statistics
- For single items, on the Copies screen, in the row for the item you want to edit, click View/Edit.
- For items in a multipart set or a serial set, on the Copies screen, click the row for the set containing the item you want to view. The items in the set appear under Holdings for Selected Copy. In the row for the item, click View/Edit.
- On Item screen, in the upper right corner, click Statistics.
Statistics are available only for barcoded items that have circulated at least once. WorldShare Reports leverages your statistics in order to provide access to multiple Circulation reports that allow you to better understand library activities and track key metrics over time.
Watch a video
Non loan and inventory check in and item statistics (7:34)
Manually update the Last Seen date and location
Update an item's last seen statistics to specify a location inside a branch to monitor exactly where and when a barcoded item was last seen or processed at a library location.
Note: Updating last seen statistics will not change the item's status or impact circulation policies. Last seen statistics are informational only.
Any user with a Circulation or Student Worker role can navigate to the item Statistics screen to view or update when and where an item was last seen. Use the Edit button to open the editing options:
- Navigate to the item Statistics screen.
- Use the Edit button next to the Last Seen information. Options include:
- Use the drop-down to select any Branch Location currently configured for your branch.
- Enter a one-time, custom location value up to 50 characters in length.
- To update the last seen date and time to your current branch, leave the entry box blank. This will clear any previously selected location.
- Click Update.
The following actions will continue to automatically update last-seen statistics to reflect where and when an event took place:
- Check in
- Inventory
- Non-loan return
- Check out
- Mark in Use
- Mark Ready for Use
- Renew (excluding renewals done via My Account or automatic renewal)
View reminders sent
- For single items, on the Copies screen, in the row for the item you want to edit, click View/Edit.
- For items in a multipart set or a serial set, on the Copies screen, click the row for the set containing the item you want to view. The items in the set appear under Holdings for Selected Copy. In the row for the item, click View/Edit.
- On the Item screen, in the upper right corner, click Statistics.
- On the Statistics screen, under Reminders Sent, click Details.
Reminders are retained until item’s next checkout. Reminders cannot be manually resent.
For information about notices sent to patrons when notification history is stored, see Notification history.