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OCLC Support

Search for items

Find information about available search options, including information specific to Bibliographic Records, Local Holdings Records, and Temporary Items.

For information about setting search preferences, see Set search preferences.  

Search for items

  1. In the left panel, click Discover Items.
  2. To search by barcode, scan the barcode or type the barcode into the Enter barcode box. If you type the number, click Go or press <Enter>.
  3. To search for items, type your search term(s) in the text box. You can limit your search and you can choose an index to search, see below.
  4. Click Search or press <Enter>.

Available search options

Each Data Type has different Scope options.  Each Scope option will have additional Indexes for further limiting the search.

Data Type Scope Index
Bibliographic Records
  • My Library Holdings
  • All WorldCat
  • My Group Holdings
    • Appears only if you are a WMS library with group awareness
  • Author
  • ISBN (International Standard Book Number)
  • ISSN (International Standard Serial Number)
  • Keyword
  • OCLC Number
  • Title
Local Holdings Records
  • My LHRs
  • Action Note
  • Barcode
  • Bibliographic Control Number
  • Branch/Shelving Location
    • Additional fields to specify Branch and Shelving Location appear.
  • Call Number
  • Holdings Record Number
  • Lending Policy
  • LHR Control Number
  • MARC Organization Code
  • OCLC Number
  • Private Note
  • Public Note
  • Reproduction Policy
    • Select:
      • Will not reproduce
      • Will reproduce
      • Unknown
  • Temporary Shelving Location
    • Additional fields to specify Branch and Shelving Location appear.
  • My LHRs - Browse
  • Call Number Browse
Temporary Items
  • All
  • Author
  • Title

Expert search

Use the expert search to perform a complete search in a single string. An expert search is made up of a combination of index labels and search terms. With the use of Boolean operators (AND, OR, NOT), you can search through several indexes at once and apply limits at the same time. Expert searches can be performed in the basic search area or the advanced search window.

To perform an expert search in the basic search area:

  1. On the left navigation, click Discover Items.
  2. Select a search Scope. See Limit searches by holdings (your library or WorldCat) or temporary items.
  3. From the index list, select any index other than OCLC Number. An expert search will not work if this index is selected.
  4. In the search field, enter your expert search in this format: [Index label][Search terms]
    • For example: ti:girl dragon tattoo mt:nsr pb=random house
    • When you are performing an expert search with multiple indexes, the Boolean AND is implied. If you are using the Boolean operators OR or NOT, you must type the operator and use capital letters.
  5. Click Search.

Watch a video

Search for items (7:19)

This seven-minute video will show you how to search for items, including temporary items, and work with your search results in WorldShare Circulation.

Search results

Navigate results

  • If the search results extend to two or more screens, use the navigation links (top and bottom of list) to move between screens. Screen headers and footers show your position within the list; for example, Results 11-20 of 56.
  • Previous searches appear below the Search button on the Discover Items area in the left panel. Click a search to return to it.

Bibliographic Records

Search results for Bibliographic Records are sorted by relevance. To change the sort order, use the Sort by list (at the top of the search results).

Additional filters appear to the left of the results. Filter by:

  • Language of cataloging
  • Format
  • Year
  • Author
  • Language

To see detailed information about an item, place the cursor over the information icon () in the search results. A window appears listing information.

Search results information for Bibliographic Records
  • Author
  • Copies ordered: Number of copies ordered, but not received
  • Copies Owned
  • Copies selected: Total number of copies in open orders
  • Current Publication Frequency (serials only)
  • Date of publication and/or sequential designation (serials only)
  • Dewey Call Number
  • Edition
  • Language of cataloging
  • Library of Congress Call Number
  • ISBN/ISSN
  • OCLC number
  • Number of holds (if applicable)
  • Physical description
  • Publisher
  • Series
  • Source of cataloging
Take action on results
From the search results screen, you can:
ACTION DESCRIPTION
Add a copy of an item to your holdings

Click the item's title to view the record and add copies. See

for information on adding single items, multi-part items, and serials to your holdings.

Create or edit local holdings records (LHRs)

To partially edit an item's local holdings record, click its title and see Create or edit local holdings records for information on creating and editing LHRs for single items, multi-part items, and serials.

To create or fully edit the item's LHR:

  • Click Open in Connexion to view the item's bibliographic record in OCLC Connexion.
  • Click View/Edit Metadata to view the item's bibliographic record in WorldShare Record Manager.
Filter results with facets

Use the facets to filter your results by Language of Cataloging, Format, Year, Author, and Language.

  • To filter your results, click the check box next to the value(s) you want to apply. Results filter automatically.
  • Click Hide Facets to remove the facets from view.
Place a hold Click the item's title to view the record and place a hold. For details, see Place hold.
Recall an item For details, see Recall items.
Schedule an item Click the item's title to view the record and schedule the item. For details, see Schedule items.

View the history of circulation transactions

  1. Click the item's title.
  2. On the Copies screen, in the row for the item you want, click View/Edit.
  3. On the Item Details screen, in the upper right corner, click Transaction History. For details, see View item history.
View item details
  1. Click the item's title.
  2. If the Details screen does not appear, in the upper right corner, click Details.

Local Holdings Records

Search results for Local Holdings Records allow you to Filter by:

  • Lending Policy
  • Location
  • Reproduction policy
  • Temporary Shelving Location
Search results information for Local Holdings Records
  • Call Number
  • Barcode
  • Shared Print
  • Branch
  • Shelving Location
  • Lending Policy
  • Bibliographic Record information
Take action on results
From the search results screen, you can:
ACTION DESCRIPTION
Filter results with facets

Filter By drop-down to further narrow your search results by:

  • Branch/Shelving Location
  • Reproduction Policy
  • Temporary Shelving Location

Click the Reset button to remove the filter.

Change the branch of one or more results
  1. Click the checkbox next to the search result(s) you wish to update.
    1. Select Change Branch to move the item to a different Branch and Shelving location.
    2. Select the Branch and Shelving Location from the drop-down.
  2. Click Change.

     Note: This option is disabled if the selected items are shelved at different branches.  Use the Change Branch option first to update the branch and permanent shelving locations as needed.

See Change the location for multiple items for more information.

Change the shelving location of one or more results
  1. Click the checkbox next to the search result(s) you wish to update.
  2. Select Change Shelving Location to move the item to a different Shelving Location.
    1. Select whether to move all the items in the LHR to a new permanent location.
      OR
    2. Select whether to move all the items in the LHR or just the items matching the search results to a Temporary Shelving Location.
    3. Select the new Shelving Location.
  3. Click Change.

See Change the location for multiple items for more information.

Batch delete items

If searching by the Barcode index, the option to batch delete barcodes is available.

  1. Select Barcode from the Index drop-down.
  2. Enter desired barcodes separated by a space into the Term(s) section.
  3. Click Search.
  4. Click the checkbox next to the search result(s) you wish to update.
  5. From the Actions drop-down, select Delete Barcodes.
Add a copy of an item to your holdings

Click title to view the record and add copies. See

for information on adding single items, multi-part items, and serials to your holdings.

Create or edit local holdings records (LHRs)

To partially edit an item's local holdings record, click its title and see Create or edit local holdings records for information on creating and editing LHRs for single items, multi-part items, and serials.

Place a hold Click the item's title to view the record and place a hold. For details, see Place hold.
Recall an item For details, see Recall items.
Schedule an item Click the item's title to view the record and schedule the item. For details, see Schedule items.

View the history of circulation transactions

  1. Click the item's title.
  2. On the Copies screen, in the row for the item you want, click View/Edit.
  3. On the Item Details screen, in the upper right corner, click Transaction History. For details, see View item history.
View item details
  1. Click the item's title.
  2. If the Details screen does not appear, in the upper right corner, click Details.

Temporary Items

Search results for Temporary Items are sorted by Title (A-Z) by default. Additional sort options include:

  • Title (Z-A)
  • Author (A-Z)
  • Author (Z-A)
Search results information for Temporary items
  • Title
  • Author
  • Format
  • Publisher
  • Item type
Take action on results
From the search results screen, you can:
ACTION DESCRIPTION
Sort the search results Select the Sort By drop-down to change how the results are sorted.
Place a hold Click the item's title to view the record and place a hold. For details, see Place hold.
Recall an item For details, see Recall items.
Schedule an item Click the item's title to view the record and schedule the item. For details, see Schedule items.
View item details
  1. Click the item's title.
  2. If the Details screen does not appear, in the upper right corner, click Details.
Edit the Item
  1. Click the item's title.
  2. Select Edit Item.
  3. Make the necessary changes.
  4. Click Save Edits.

See Create temporary item for more information.

Display rows

Select the Rows drop-down to change the number of rows per screen. The Rows control will appear automatically when there are more than 10 search results.

Screen Navigation

The screen navigation links appear in the upper right corner after selecting a title from the search results.  Options include: Copies, Details, WorldCat Holdings, Holds, Schedules, and Issues.

Screen Navigation sections - Table
Section Description

Copies

(default view for Circulation)

For each copy, gives the branch or library name, shelving location, call number, barcode, and number of copies held. A subscription is considered a copy.

Details

(default view for Acquisitions)

Includes the title, author, format, language, place of publication, publisher, ISBN/ISSN, OCLC number, number of libraries owning item, and call number.
WorldCat Holdings Displays WorldCat holdings for the item by All WorldCat Holdings, Holdings in My Region, or Holdings in My State

Holds

(covers recall items already checked out)

Lists patrons requesting holds, their positions in the hold queue (if any), the date the hold was requested for, and the status of the item (available, on loan, on hold, in transit, etc.). Status includes a library location if appropriate; for example, when an item is in transit or ready for pickup.

See Place Hold to request a hold

For information on recalling an item already checked out, see Recall items.

Schedules

(appears only in Circulation)

Lists the item's scheduled periods.

See Schedule Item.

Issues

(available for serials)

(default view for serials in Acquisition)

Use the Issues screen to receive and manage issues from current subscriptions (copies). See Manage serial issues.

 

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