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OCLC Support

Reformat a bibliographic record

Discover how to reformat a bibliographic record from the MARC 21 editor in WorldShare Record Manager.

When you manually reformat a MARC 21 record, you direct the system to automatically resort the variable fields in correct numeric order and correct minor errors.

  1. From the MARC 21 editor, select Reformat from the Record drop-down menu. The system redisplays the record and a confirmation message appears which states that the record was reformatted.

Errors corrected

When you manually reformat records, the system makes these minor corrections:

  • Converts "pipe" character ( | ) in URLs to code %7C, because the pipe character is not part of the set of ALA diacritics and special characters that are valid in the client.
  • Changes subfield codes in uppercase to lowercase.
  • Changes fixed field values in the wrong case (uppercase versus lowercase) to the correct case.
  • If the last character (check digit) in the ISBN or ISSN is a lowercase x, changes it to uppercase.
  • Changes a lowercase dlc in field 040 $a to uppercase DLC
  • If field 260 $c contains a date and fixed field element Date1 is blank, adds the date to Date1.
  • Deletes leading blanks or blanks between values in fixed field elements. Trailing blanks remain.