WorldShare Collection Manager helps you manage your library’s metadata for electronic and print resources on a collection level. Five collection types (knowledge base, query, cataloging partner, data sync, and WorldCat updates) allow you to receive and edit the information you need to save your staff time and help your users find and access resources through your catalog.
Choose your Collection Manager workflow. Determine which collection you need to use. Find step-by-step instructions for knowledge base collections, query collections, cataloging partner collections, data sync collections, WorldCat updates and more.
WorldShare Collection Manager will be unavailable Friday, 10 September, 5:00 pm - Sunday, 12 September, 9:00 pm, EDT (UTC -4) to allow OCLC to install changes and migrate data. Please do not use the application during this time. If you have many collection selections or changes to complete, please consider doing these earlier in the week or post install to ensure that all of your data is processed. For more information, visit the System Status Dashboard and click on WorldShare Collection Manager.
Find the request form and instructions to manage your WorldShare Collection Manager account. See cataloging subscription requirements and find the time and call-in information to visit us in Collection Manager office hours.
Find descriptions of all the institution settings in Collection Manager. Institution settings apply across all of your collections. Use the documentation under a collection type to configure settings as part of a workflow.
Use Collection Manager to manage your electronic resources and automatically maintain WorldCat holdings. Use your collection data with other OCLC services, display full-text links, and get WorldCat records.
Use Collection Manager to improve local catalog quality with a set of WorldCat MARC records. Create a query collection for electronic and print serials, new titles added with CONTENTdm, or to create a spreadsheet of your WorldCat holdings.
Use Collection Manager to get new print materials into circulation quickly. Ask your provider to send OCLC your electronic order information. Create a cataloging partner collection to set WorldCat holdings and get book spine labels and WorldCat MARC records that include your provider data.
Use Collection Manager to synchronize your catalog with WorldCat. Create a data sync collection to maintain your holdings, local bibliographic data, and local holdings records in WorldCat. Match brief records in your local system to current WorldCat records to get a more complete representation of your holdings.
Use Collection Manager to keep your WorldCat MARC records up-to-date. Enable WorldCat updates to automatically receive updated MARC records for your holdings in WorldCat as WorldCat records are enhanced.
Collection Manager is part of the value of your OCLC Cataloging and Metadata Subscription or your CatExpress subscription. Libraries without a cataloging subscription can get records for collections from selective providers.
If your interest in content from a specific provider has lead you to Collection Manager, see a list of providers and provider-specific workflows. The instructions will guide you to get WorldCat records, holdings, and/or full-text links for content from your providers.
Instructions to upload and download files are included in the workflows for each type of collection in Collection Manager. Find a table that gives an overview of upload and download locations across Collection Manager.