Map data values to all of your records in Institution Settings > MARC Records > Customize Records in the Add Fields section. Choose a Tag, Ind 1, Ind 2, and sub-field. Choose a value from the drop-down list. Please see the data values in Table 1 for details.
Data values you can map to your records, Table 1
Values | Additional options | More information |
---|---|---|
Cataloging Partner Data | If you select the value Cataloging Partner Data, an additional drop-down list of values will appear. These additional values apply only to cataloging partner collections. | See Data values for cataloging partner collections. |
Collection Custom Text | Use the Collection Custom Text value to map collection-level notes to your records. Custom text labels can be used with knowledge base, cataloging partner and query collections to remember what notations were placed in custom text areas. | For example, you can include your own version of the provider name in each record from a collection. To do so, do two things: Enter your version of the provider name within a collection and define a custom text label. Add the Collection Custom Text value to a MARC tag in the Customize Records institution settings. See Collection Custom Text. |
Collection Level Data |
Collection ID | |
Collection Name |
OCLC will automatically add to the 590$b. Records from your WorldCat holdings will have "WorldCat holdings" as the collection name (if the titles are not in another collection). |
|
Provider |
OCLC will automatically add to the 590$a. Records from your WorldCat holdings will have "OCLC" as the provider (if the titles are not in another collection). |
|
Collection Note | Notes are notes you enter at the collection-level. They are sometimes used by WorldCat Discovery and WMS libraries to expose a note to patrons. | |
Copy Call Number |
Choose the call number you want from the WorldCat record: 050 (Library of Congress) Choose to use the format and spacing exactly as it appears in the WorldCat record or customize the format and spacing. |
See Copy call numbers from WorldCat records to your records for more details and for examples. |
Date Delivered |
Select the format:
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|
Enter Free Form Text |
Use the Enter Free Form Text value to enter text that will be constant data in every record. Enter Free Form Text differs from Collection Custom Text and Collection Level Data, Public Notes for which you map the values in the Customize Records tab but enter collection-specific text within specific collections. |
See How to Enter Free Form Text for more information.
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KB Title Level Data | Coverage Dates | Format in your records: fulltext@2012 |
Coverage Enumerations | Format in your records: fulltext@volume:1;issue:1 | |
Coverage Note | ||
Linking Key | A Linking Key is a knowledge base title-level value that corresponds to the title_id column in the KBART file. It is used for ebook, audio, video, image, and journal formats. | |
Location | ||
Title Note | ||
Vendor ID | ||
LSN (Local Systems Number) | Libraries that receive WorldCat records for a data sync collection can use the LSN (Local Systems Number) value to include their local system number in a variable field/subfield. | If you need your local system number in the 001, note that you will need to manually add it to your records. See Default values in records for more information. |
OCLC Number | Use this value to add the OCLC control number to a field/subfield in your records. | See Default values in records for more information. |
Reason for Updated Record | By default, the reason an updated record was output will be included in your reports. To include the reason in each updated record, add this value. |
See Reasons for updated records for more information. |
Transaction Type | Add this value to include New, Updated, or Deleted in each record. | See Criteria for new, update and delete records for more information. |
Use the Enter Free Form Text value to add your own text to a field across records for titles from a knowledge base collections.
As shown in the example, after you select the Enter Free Form Text value, a text box will appear for you to type in text. Then, click the add button () to add another field. Combine your free text with other data values. For example, type "The collection name is" as free text and add a Value and a Type to create the phrase "The collection name is [Collection Name]."
To use the Enter Free Form Text value:
The reason a record is updated will be included in your reports in by default. The reasons will be included in our records if you map the value to your records. If you map the Reason for Updated Record value to your records, the reason(s) you received an updated record will appear in your update records. We recommend adding this value to your records if you enable WorldCat Updates. See MARC Records, WorldCat Updates for more information.
To map the reason for updated record to a field in your records:
Common reasons for an updated record are:
** Please note:
Custom text labels can be used with knowledge base, cataloging partner and query collections to remember what notations were placed in custom text areas. See Collection Custom Text for instructions.
The data values above apply to cataloging partner collections as well as to other collection types. When you select the Cataloging Partner Data value, an additional drop-down list of values appears. The values listed only apply to cataloging partner collections.
When you choose specific Cataloging Partner Data values in Collection Manager such as Invoice Date and List Price, you will be presented with additional formatting options. If you desire a different format than is offered by your material provider, configure the formatting options. Values without additional formatting options are marked with asterisks (***) in Table 2.
Data is supplied by your material provider. Not all material providers supply all of the values listed. Please contact your material provider if you have questions about the data they can send on your behalf to OCLC .
Additional data values for cataloging partner collections, Table 2
Cataloging Partner data | Formatting options, if any | More information |
---|---|---|
Account Number | *** | |
Approval Plan Profile Code | *** | |
Bar Code Number | ||
Binding Code | *** |
Choose this value after choosing Cataloging Partner Data to map the data independently of Net Price. To include the data in the calculation of Net Price, see Net Price. |
Branch Code | *** | |
Call Number | *** | |
Copy Number | *** | |
Currency Code | *** | |
Discount Percentage | *** | |
Employee ID | *** | |
End User PO Number | *** | |
Exchange Rate | *** | |
Fund Code | *** | |
ILS Code | *** | |
Invoice Date |
Format
|
|
Invoice Number | *** | |
Item Loan Type | *** | |
Item Notes | *** | |
Language | *** | |
Library Control Number | *** | |
Line Item Number | *** | |
List Price |
Format
|
If you customize the format, you may choose more than one option. |
Local Notes | *** | |
Manifest Control Number | *** | |
Media | *** | |
Net Price |
Format
|
If you customize the format, you may choose more than one option. |
Added Values (none are selected by default):
|
You can select one or more values to customize what is used to calculate the Net Price. If no Added Values are selected, OCLC will use the Net Price from your provider. Note that each of the Added Values can be mapped to your records independently of Net Price. |
|
Multiply by Quantity
|
Select Yes if the amount should be multiplied by the quantity to calculate the Net Price. Quantity can be mapped to your records independently of Net Price. |
|
Order Notes | *** | |
Order Received Date |
Format
|
|
Part | *** | |
Postage | *** |
Choose this value after choosing Cataloging Partner Data to map the data independently of Net Price. To include the data in the calculation of Net Price, see Net Price. |
Product Type | *** | |
Purchase Order Date |
Format
|
|
Purchase Order Number |
Format
|
See the instructions and image to add .o to the beginning of this number. |
Quantity | *** |
Choose this value after choosing Cataloging Partner Data to map the data independently of Net Price. To include the data in the calculation of Net Price, see Net Price. |
Sales Tax |
Format
|
If you customize the format, you may choose more than one option. Choose this value after choosing Cataloging Partner Data to map the data independently of Net Price. To include the data in the calculation of Net Price, see Net Price. |
Service Charges | *** |
Choose this value after choosing Cataloging Partner Data to map the data independently of Net Price. To include the data in the calculation of Net Price, see Net Price. |
Shelving Location | *** | |
Shipping & Handling | *** |
Choose this value after choosing Cataloging Partner Data to map the data independently of Net Price. To include the data in the calculation of Net Price, see Net Price. |
Special Notes (Order) | *** | |
Special Notes (Title) | *** | |
Status Notes | *** | |
Subaccount Code | *** | |
Vendor Book Number | *** | |
Vendor Control Number | *** | |
Vendor Cust IDCust ID | *** | |
Vendor Order Number | *** | |
Volume Number | *** |
***No formatting options in Collection Manager; Value will appear as supplied by your material provider.
Navigate to Institution Settings > MARC Records > Customize Records. Next: