How to add a new title to an existing collection
Add new titles to an existing collection
Titles can be added to collections one-by-one. If you have multiple titles you want to add to a collection, submit your changes to OCLC Support.
Add a single title
To add a single title to a Global knowledge base collection:
- Navigate to the collection to which you want to add the title and open it.
- From the Titles accordion, select Add a Global Title > Create a Title.
- Enter a Title Name and Coverage Depth.
- Complete the fields for the new title depending on the selected Coverage Depth.
- Click Save.
Add multiple titles
To add multiple titles to a Global knowledge base collection that already exists:
- Navigate to the collection to which you want to add the title and open it.
- Select Collection Actions > Upload Titles in This Collection.
- Compile the titles to be added into a KBART spreadsheet.
- Select Update changes only for the Scope.
- Use the Choose File button to select your KBART spreadsheet.
- Select Upload.
For more information about using KBART files, see KBART values and formatting.
After you have uploaded your KBART you will see an Upload Preview that allows you to review your edits and approve, discard, or cancel the upload. Once you apply your changes and select Approve Upload, edits will be available in the respective global and local fields.
Note: When editing collections via a KBART file, all of the column headers must be present and in a specific order. Use a file from the knowledge base as a template, not the order shown in the tables below.
Title level fields
| Location in the UI | Editable field in global titles | Global tab: Edits applied globally | Local tab: Edits applied locally | In KBART |
|---|---|---|---|---|
| Title Properties accordion | Title Name | X | publication_title | |
| Journal: Coverage start & end dates | X | date_first_issue_online; date_last_issue_online | ||
| eBook/Non-Serial: Date | X | date_first_issue_online; date_last_issue_online - year may be repeated |
||
| Journal: Volume & issue numbers | X | num_first_vol_online; num_first_issue_online; num_last_vol_online; num_last_issue_online | ||
| Journal: Embargo | X | embargo_info | ||
| eBook/Non-Serial: Author | X | first_author | ||
| eBook/Non-Serial: Provider | X | publisher_name | ||
| GovDocs Repository ID | X | vendor_id | ||
| Title URL | X | title_url | ||
| OCLC Number | X | oclc_number | ||
| Override OCLC Number | X | - | ||
| Grouped OCLC Numbers | X | - | ||
| Print identifier: ISSN or ISBN |
X | print_identifier | ||
| Online identifier: eISSN or Other ISBNs |
X | online_identifier | ||
| Notes: Title Note; Staff Note; Coverage Note; Location note |
X | title_notes; staff_notes; coverage_notes; location_notes |
||
| Title Linking accordion | Override Link Scheme | X | oclc_linkscheme | |
| Title ID (Linking Key) | X | title_id |
About Title ID (Linking Key) values
When adding titles to existing collections through the global cooperative, you must include linking key values in the Linking fields of the title's metadata. Linking Key values are made up of letters and/or numbers. They are the most reliable unique identifier for a title and are used to build URLs that resolve to the vendor’s platform. The Linking Key value for a title often appears at the end of a title's URL. The last string of numbers you see in a title's URL is often the “key” for that item.
If you know the Linking Key for a title, you can look within the collection at other titles' title-level linking fields and look at collection-level linking fields to determine the Title URL for a new title.
To find an example of the value in the WorldShare interface, navigate to Collection Manager and to the title and open it. Find the Title ID (Linking Key) field under the Linking section.
The picture shows title-level fields from the e-book title: "100 Ideas for Primary Teachers: Behaviour Management" and the following fields and data:
- Title Link Formula: The bKey that appears at the end of the URL in the Title Link Formula field corresponds with the value in the Linking Key field
- Sample Title Link: The Linking Key 863455 appears at the end of the URL in the Sample Title Link. The Sample Title Link field is an example of the URL built by the value in the Linking Key field and the formula in the Title Link Formula field
- Title ID (Linking Key): The number 863455 appears in the Linking Key field
For information about linking key values, see the Linking section of the documentation on title-level settings.