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Search the Activity History

Learn how to search the Activity History in WorldShare Collection Manager.

Search the Collection Manager Activity History

The Activity History in WorldShare Collection Manager applies to knowledge base collections, query collections, and cataloging partner collections. It does not include information about data sync collections.

 Note: Activities are tracked for 90 days.

  1. Navigate to the Metadata tab > Collection Manager.
  2. Select Activity History from the Scope drop-down menu.
  3. In the Search Term(s) field, enter your terms or leave the field empty to return all Activity History.
  4. Select My Institution's History to search across collections that relate to your library.
  5. Click Search.

Search results will be ordered with the most recent activity first.

Filter Activity History search results

Filters in the Activity History are additive. You can combine filters and drop-down selections.

  1. Use the Filter by drop-down to select one of the available filter types.
  2. For each Filter by option, select one or more subfilters.
    1. See Available search filters for information on the filter and subfilter options.
  3. Add a second filter row by using the green plus add icon .
  4. Click Filter to filter the results based on your specifications.

Available Activity History search filters

Find information about the available filters and subfilters and to which collections types they are applicable.

Expand to see all search filters and subfilters
Filter Subfilters Applies to knowledge base collections Applies to query collections Applies to cataloging partner collections More information
Activity Date From [Date] - To [Date]
Collection Activity Collection Created X (local collections only) X X  
Collection Updated X X X  
Collection Deleted X (local collections only) X X  
Collection Selected X (global collections only)      
Collection Deselected X (global collections only)      
Local Collection Promoted to Global Cooperative X (local collections only)     The institution that submits the collection will see activity when they submit a collection, they withdraw it, when OCLC accepts or is unable to accept. The local collection will no longer exist once the collection becomes global. An event will remain.
Collection Type Cataloging Partner Collection        
Knowledge Base - Global        
Knowledge Base - Local        
Query Collection        
Loads & Feeds KBART Upload X     See Knowledge base collection Activity History, KBART Upload 
Provider Data Load X (global collections only)     See Knowledge base collection Activity History, Provider Data Load 
Provider Holdings Feed X (global collections only)     See Knowledge base collection Activity History, Provider Holdings Feed
Alternate Knowledge Base Supplier Holdings File X (global collections only)     See Knowledge base collection Activity History, Alternate Knowledge Base Supplier 
Provider [Dropdown menu of Provider names] X   X  
Settings - Google Scholar Collection Settings - Google Scholar Enabled / Disabled X      
Institution Settings - Google Scholar Enabled / Disabled X      
Settings - MARC Records Collection Settings - MARC Records Enabled / Disabled X X X  
Institution Settings - MARC Records Enabled / Disabled X X X  
Settings - WorldCat Holdings Collection Settings - WorldCat Holdings Enabled / Disabled X   X  
Institution Settings - WorldCat Holdings Enabled / Disabled X   X  
Sharing Activity Share Accepted (by another Institution) X      
Shared By My Library (to another Institution) X      
Shared To My Library (from another Institution) X      

 

 

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