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OCLC Support

Shared Print

OCLC’s Shared Print Registration service streamlines the process of registering shared print group retention commitments.

Overview

OCLC’s Shared Print Registration service streamlines the process of registering shared print group retention commitments which adds information to the WorldCat database for other libraries and archiving programs to see. The registration service requires a WorldShare Collection Manager account with data sync access.​

There are two components needed to register your retention commitments:​

  • A CSV file of OCLC numbers which represent the bibliographic records your library is committing to retain.​
  • A collection profile that will set and apply the values for your retention statement from your list​.

Multiple data columns exist within the CSV file template to allow the data applied from the profile to be overridden or added to on a record-by-record basis.​

Once the file is submitted, retention statements for each record will be included in a local holdings record (LHR) which will be created or added to depending on if an LHR already exists for that record.​

The service also allows for an agent or group coordinator to submit your data and register on your behalf. ​

Once registered through this service, commitments can be discovered in Connexion, WorldShare Record Manager, WorldShare Collection Manager, FirstSearch, and the WorldCat Metadata API. ​

To get started with registering your shared print commitments, choose a workflow below or fill out the Getting Started with Shared Print form to have an OCLC staff member get in touch with you about your specific shared print needs or questions.

Shared print registration workflows

The following workflows are available for registering shared print retention commitments.

I am an institution participating in a shared print program and I need to create a collection profile. I intend to submit my own data.
I am an institution participating in a shared print program and I need to create a collection profile. I will authorize an agent/group coordinator to submit my data.
I am an agent/group coordinator and need to create a profile to submit commitments on behalf of libraries participating in my program.
I am an agent/group coordinator with a profile and need to submit commitments on behalf of libraries participating in my program.