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562 Copy and Version Identification Note (R)

Find the field definition and scope, indicators, subfield codes, and guidelines for applying content designations for field 562.

Indicators and subfield codes

First Indicator


blank          Undefined

Second Indicator


blank          Undefined

Subfield Codes

‡a         Identifying markings (R)

‡b        Copy identification (R)

‡c        Version identification (R)

‡d        Presentation format (R)

‡e        Number of copies (R)

‡3        Materials specified (NR)

‡5         Institution to which field applies (NR)

‡8        Field link and sequence number (R)


Field definition and scope

This field contains information that distinguishes the copy(s) or version(s) of materials held by an archive or manuscript repository when more than one copy or version exists or could exist.

Guidelines for applying content designations


Both indicators are undefined; each contains a blank (blank).

First Indicator - Undefined

blank - Undefined

Second Indicator - Undefined

blank - Undefined


‡a - Identifying markings

Subfield ‡a contains information concerning markings on the support material or embedded in the medium which can be used to identify the copy of the described materials (e.g., an annotation, caption or watermark).

562          Annotation in Wilson's hand: Copy one of two sent to John Phipps, 27 March 1897; ‡b Copy identified as Declaration of Dissolution, Phipps copy.

‡b - Copy identification

Subfield ‡b contains information such as names, codes, numbers, or description used to distinguish one copy of the described materials from other copies.

562         ‡e 3 copies kept; ‡b Labelled as president's desk copy, board of directors' working file copy, and public release copy.

‡c - Version identification

Subfield ‡c contains information such as names, codes, or descriptions used to identify a version that differs in content but is related across time to another version, such as an edition.

562         ‡c Version with air-brushed color illustrations; ‡e 3 copies.

‡d - Presentation format

Subfield ‡d contains the presentation format in which the recorded materials, regardless of their current medium, were intended to be used, seen, or heard (e.g., a film made for TV or a text intended for oral proclamation).

562         ‡3 The best get better Sue Hershkowitz ‡e 2 copies ‡d Originally given orally as a keynote address.

‡e - Number of copies

Subfield ‡e contains a statement giving the number of copies to which the information in other subfields applies.

562         ‡b Marked: "For internal circulation only"; ‡e 2 copies.

‡3 - Materials specified

Subfield ‡3 indicates the part of the described materials to which the copy and version identification note applies.

562         ‡3 Deacidified copy ‡a With Braun's annotations by hand; ‡b Includes personal library seal embossed.

‡5 - Institution to which field applies

Subfield ‡5 contains the MARC code of the institution or organization that holds the copy to which the data in the field applies. It is used for institution-specific information that may or may not apply to the universal use of the holdings record. See MARC Code List for Organizations, which also includes links to Canadian, United Kingdom, and German MARC Organization Code lists.

‡8 - Field link and sequence number

Subfield ‡8 contains data that identifies linked fields and may also propose a sequence for the linked fields. Subfield ‡8 may be repeated to link a field to more than one other group of fields.

The structure and syntax for the field link and sequence number subfield is: ‡8<linking number>.<sequence number>\<field link type>

The linking number is the first data element in the subfield and required if the subfield is used. It is a variable-length whole number that occurs in subfield ‡8 in all fields that are to be linked. Fields with the same linking number are considered linked. A linking number of "0" (zero) is not used in this field.

The sequence number is separated from the linking number by a period "." and may be optional. It is a variable-length whole number that may be used to indicate the relative order for display of the linked fields (lower sequence numbers displaying before higher ones).

The field link type is separated from preceding data by a reverse slash "\". It is a code indicating the reason for the link and it follows the link number or sequence number if present. The following one-character field link type code has been defined for use in subfield 8 in OCLC local holdings records: a - Action

Code a is used in a record to link one or more fields with another field to which the processing or reference actions relate. This code is typically used only when there is more than one 5XX that relates to another 5XX field.

541          ‡8 1.1\a ‡3 Public School and College Authority and Trade School and Junior College Authority project files ‡a Finance Dept ‡c

583          ‡8 1.2\a ‡a Appraised ‡c 198712- ‡l tjb/prr

583          ‡8 1.3\a ‡a Scheduled ‡c 19880127 ‡k src/prr

583          ‡8 1.4\a ‡a Arranged ‡c 19900619 ‡k mc/dmj

583          ‡8 1.5\a ‡a Processed level 2 ‡b 90.160 ‡c 19901218 ‡k mc/dmj

Subfield ‡8 is always the first subfield in the field when it is used.