Skip to main content
OCLC Support

Local holdings constant data search results

Results display

number of records found results display
No records found The system displays the following message at the top of the Search Local Holdings Constant Data screen:
No Records Found for your Search
Please change or simplify your search and try again.

The search entry form retains the search term(s) you used.
1 record found The system displays the local holdings constant data record.
Up to 10 records The system displays the message:
[number] records found searching for [search query] in Local Holdings Constant Data
  • The results screen lists the constant data names of all retrieved records.
  • Records appear in alphabetical order.
11 or more records The system displays the message:
[number] records found searching for [search query] in Local Holdings Constant Data
  • The results screen lists constant data names for the first 10 retrieved records.
  • The View Record box lets you type an entry number to view the full record. The View List box lets you type an entry number to display 10 entries beginning with that number. The left and right arrow buttons let you move forward or back 10 entries.
  • Records appear in alphabetical order.

Query display

At the top of the first screen of results, the system displays a message that includes the number of records retrieved and the query that produced the results. The message provides feedback that lets you see how the system interpreted your search criteria. The display shows:

  • Your institution symbol as the first term in any query. Constant data file searches retrieve records for your library only. Example: in:  (OCL)
  • The word(s) of the constant data name or My Status you typed in the search form, preceded by the index label (nm:) for the constant data name index. Example: in:   (OCL)  and  nm:   ("test")

Use this displayed query to

  • Diagnose causes for unsatisfactory search results.
  • Refine your search to improve results.

Actions on list of local holdings CD records

Use the Action/Sort list on the results screen to take the following action. Open the list and click the action you want.

action result
Sort By Name The system sorts the list alphabetically by constant data name.
Flag All on Page A check mark appears in the box to the left of each entry on this page of the result set.
Flag All Records Retrieved Flag all records in the result set.
Clear Flags on Page Check marks removed from all entries on this page of the results list.
Clear All Flags Check marks removed from all entries on all pages of the results list.
Delete Flagged Records The flagged records are removed from your local holdings constant data file.

Check name of default constant data record

At the top of each screen of search results, the system displays the label Default Constant Data Record, followed by the constant data name of the record currently set as your default constant data.

Sort local holdings constant data results (500 or fewer records)

  1. Scroll to the top of the first screen of search results.
  2. On the Action/Sort list, click Sort by Name.

Move through list (View List and View Record jump bar)

  • The View Record jump bar appears at the top and bottom of each screen of the results list.
  • The View List jump bar appears at the top and bottom of each screen of the results list.
action how to
Move forward 10 entries Click the right arrow button (right of View List box).
Move back 10 entries Click the left arrow button (left of View List box).
View 10 entries beginning with specific entry Type an entry number in the View List box and press <Enter>.
View a specific record Click the hyperlinked entry number for the record you want to view.
Or
Type an entry number in the View Record box and press <Enter>.

Move between records (View Record jump bar)

  • The View Record jump bar appears at the top and bottom of each record screen.
  • The record position indicator (Record _ of _) appears at the top and bottom of each record screen. As you move through the records, the indicator changes to reflect your current position in the results list.
action  how to
View next record in list Click the right arrow button (right of View Record box).
View previous record in list Click the left arrow button (left of View Record box).
View a specific record Type an entry number in the View Record box and press <Enter>.
Return to search results Click the Search Results button at the top or bottom of the record screen.
Or
On the Cataloging tab, under Search Options, Constant Data, click Search Results.

View local holdings CD record from list

  • View record in edit mode. Click the hyperlinked entry number for the record you want to view.
  • View record in display mode. Click the Display button in front of the entry for the record you want to view.

Show or hide record viewing buttons

  • Record viewing buttons are hidden by default. Press <Alt><Y> to show the buttons to the left of each entry.
  • Click the Display button to view a record in display mode (read-only).
  1. Press <Alt><Y> to insert a Display button to the left of each brief entry.
  2. To hide the buttons, press <Alt><Y> again.

Delete one local holdings constant data record

  1. On the results screen, click the entry number for the constant data record you want to delete. The selected record opens in edit mode.
  2. On the Action list, click Delete Constant Data Record or press <Alt><K> and then <X> (or <Alt><J> and then <X>).
    • Click OK to confirm that you want to delete the record.
      Or
    • Click Cancel to keep the record in the constant data file.

Delete multiple local holdings constant data records

  1. On the results list, flag the CD records you want to delete.
    • Click the check box for each constant data record you want to delete.
      Or
    • On the Action/Sort list click Flag All on Page or Flag All Records Retrieved.
  2. (Optional). Retrieve all flagged CD records.
    If you flagged CD records for deletion that are not in the current results list, view a screen that lists all CD records flagged during your current session.
    On the Cataloging tab, under Show Options, click Flagged LH CD Records.
  3. At the LH CD Search Results screen or the Flagged LH CD Records screen,
    On the Action/Sort list, click Delete Flagged Records.
    • Click OK to confirm that you want to delete the records.
      Or
    • Click Cancel to keep the records in the constant data file.

Use local holdings constant data record as default LH constant data

Click the Set Default button in front of the constant data record you want to use as default local holdings constant data.
Result
The full record appears in display view.
A message appears at the top of the record to confirm that the record is now your default local holdings constant data.

Print screens of local holdings constant data results

  1. If the list includes multiple screens, jump to the screen you want to print.
  2. Click once in the frame that contains the record list.
  3. In your browser, on the File menu, click Print or on the toolbar click the Print button.
  4. In the Print dialog box, click OK or press <Enter>.

 

  • Was this article helpful?