Create a bibliographic constant data record by deriving from another record

 Caution: If you save a constant data record from the local file to the online constant data file and the record name already exists in the online file, you receive an error message. You cannot change the name to make it unique. Instead, derive a new constant data record (Edit > Derive > New Constant Data, or <Ctrl><I>) and assign a new name.

1. With an online or local bibliographic record, or constant data record open, navigate to Edit > Derive > New Constant Data or press <Ctrl><I>.
   
   See Create a bibliographic record from an existing record for:
   • Specifics about the data the client transfers
   • How to pre-select fields you want to transfer to derived records (Tools > Options > Derive Record tab)
2. When the client asks if you want to transfer the fixed field values to the new record:
   The client redisplays the record content with NEW in place of an OCLC control number. The fixed field values from the original record transfer, except for:
   • Click Yes to transfer the fixed field.
     Or
   • Click No to derive the new record without transferring the fixed field.
     Or
   • Click Cancel to cancel deriving a new record.
   • OCLC number
   • Rec Stat
   • Entered Date
   • Replaced Date
   • Used Data
   
    Caution: If you transfer the fixed field from the constant data record, values in the original record are overwritten. See How to insert blank fields, keep blank subfields, and preserve fixed field values when applying constant data for more information.
3. To complete the record, edit it and/or follow steps 4 - 7 in Create a constant data record from a workform.
    Note: Use the same techniques as for creating and editing bibliographic records.
   • The system adds the new bibliographic constant data record to the appropriate constant data file.
   • The system redisplays the bibliographic constant data record with empty fields removed.
   • If you save the record to the online file, the record closes.
   • If you save the record to the local file, the record remains open.
   • If you save the record from the online file to the local file, the client asks if you want to delete the record from the online file.