Online bibliographic save file indexes and examples

Online bibliographic save file indexes

Index	Information indexed	Search format and example
Save File Number (sn)	Unique number the system assigns when you save a record (maximum of 9,999 records; numbering starts with 1) Appears in the Save # column of the search results list and in the information area at the top of the record	Enter the number. Example: To search for the record with save file number 25, enter 25.
OCLC Control Number (rn)	OCLC control number assigned by the system when a record is added to WorldCat MARC fields/subfields: 001 a (fixed field) 019 a (cross reference to merged records) Appears in the OCLC: field or the 019 field in the record	Enter the complete number. Example: To search for 44332144, enter 44332144.
Title (ti)	Word(s) in the title of the item MARC field/subfields: 245 a b f g k n p Appears in the Title column of the search results list	Enter one or more distinctive words from the title separated by spaces. A space is treated as an AND operator. Combine words with OR to expand the search, or combine with NOT to narrow the search. Example: To search for Smithsonian Institution: American Inventors and Innovation, enter smithsonian innovation.
URL (id)	Exact text of the URL for the source	Enter the complete URL, beginning with www, or other first segment, and all separator characters (. and /) to retrieve exact matches. Include or omit http://. If unsure of segments following the domain name, type a single slash after the domain, and then add an asterisk to retrieve any URLs beginning with that domain. Example: To search for http://www.oclc.org/connexion/overview, enter: http://www.oclc.org/connexion/overview or http://www.oclc.org/connexion/*
Used Date (ud)	The date the record was last modified or resaved Appears in the Modified column of a search results list	Enter all eight digits of the date, in order as in record: yyyymmdd Omit hyphens or any other separators Example: To search for 2000-06-04, enter 20000604.
My Status (ms)	Custom status you entered (Action > Set Status) in free text (up to 40 characters)	Enter the My Status you assigned. Example: To search for My Status rush, enter rush.
WorldCat Record Lock	You lock or release a lock on a record; the system supplies the status	Select the WorldCat Record Locked check box in the Search Online Bibliographic SaveFile window.
Submitted for Review	Records you submit to other libraries for review Appears in the status bar of the record	Select the Submitted for Review check box in the Search Online Bibliographic Save File window.
Review File	Records other libraries have submitted to your library for review Appears in the Review and Review Institutions columns of the search results list	Retrieve all: Select the All Review File Records check box in the Search Online Bibliographic Save File window to retrieve all records sent to your library for review. Or Retrieve Review File records sent by specified libraries: Select the Review File Records for Institution check box and enter institution symbol(s) separated by comma/ space or comma if more than one symbol.

Delayed indexing for new online save file records

When you save a record to the bibliographic save file, the save file number for the record is indexed immediately.
Complete indexing of the record may take up to one minute.
To retrieve a record immediately after saving it, search by the save file number. The system reports the save file number in the confirmation message displayed when the record is saved successfully.

Stopwords: not indexed for online or local save files

The following words are not indexed for searching either the online or local bibliographic save file:

a, an, and, are, as, at, be, by, for, from, in, is, of, on, or, that, the, to, with, http, www

The client automatically removes these words from a search to make the search valid. You do not receive an error message if you include these words in a search.