Available text editing commands
The following table lists client commands on the Edit > Cut Copy Paste submenu for moving the cursor and working with fields and data in fields:
|To ...||Use this Edit > Cut Copy Paste menu command||How to:|
|Cut selected text and copy it to the Windows clipboard||Cut||Select text and click Cut, click the Cut button (), or press <Ctrl><X>.
Use the right-click menu: Right-click the selected text, and on the popup menu, click Cut.
|Copy selected text to the Windows clipboard||Copy||Select text and click Copy, click the Copy button (), or press <Ctrl><C>.
Use the right-click menu: Right-click the selected text, and on the popup menu, click Copy.
|Copy selected text to the Windows clipboard in plain text (ASCII) format (for pasting into non-Unicode applications)||Copy as Text||Select text and click Copy as Text or press <Alt><E><O>.|
|Paste cut or copied text at the cursor location||Paste||Place the cursor where you want to paste and click Paste, click the Paste button (), or press <Ctrl><V>.
Use the right-click menu: Right-click at the cursor location where you want to paste, and on the popup menu, click Paste.
|Paste all of the data copied from the website into a single field (automatically removes paragraph markers and line breaks which cause the copied data to be pasted into separate fields if you use generic Paste)||Paste Unformatted||Place the cursor where you want to paste and click Paste Unformatted or press <Alt><E><S>.
Use the right-click menu: Right-click at the cursor location where you want to paste, and on the popup menu, click Paste Unformatted.
|Delete the entire current* field without having to highlight it
Note: Do not use to delete selected text or multiple fields. Instead, use Copy or Cut commands or press Delete
|Delete Field||Click Delete Field or press <Alt><Delete>.
Use the right-click menu: Right-click in the field you want to delete, and on the popup menu, click Delete Field.
|Copy the entire current* field (including tag, indicators, and data) without having to highlight it||Copy Field||Click Copy Field or press <Alt><Insert>.
Use the right-click menu: Right-click in the field you want to copy, and on the popup menu, click Copy Field.
|Cancel all changes to the current* record since the last time you retrieved it (WorldCat record) or saved it (save
|Cancel Changes||Click Cancel Changes or press <Ctrl><Shift><Z>.|
|Cancel the last edit in the current* cell||Undo||Click Undo or press <Ctrl><Z>.
Use the right-click menu: Right-click in the field you last edited, and on the popup menu, click Undo.
|Insert a blank field above the current* field||Insert Blank Field > Above Current Field||Click Insert Blank Field > Above Current Field or press <Shift><Enter>.|
|Insert a blank field below the current*
|Insert Blank Field > Below Current Field||Click Insert Blank Field > Below Current Field or press <Enter>.|
|Move the current* field up one position||Move Field > Up||Click Move Field > Up or press <Alt><Up arrow>.|
|Move the current* field down one position||Move Field > Down||Click Move Field > Down or press <Alt><Down arrow>.|
|Move the cursor to the previous record area||Previous Record Area||Click Previous Record Area or press <Shift><F6>.|
|Move the cursor to the next record area||Next Record Area||Click Next Record Area or press <F6>.|
|* The terms current field or current cell refer to the field or cell where the cursor is located. The term current record refers to the active or topmost record.|
For a complete list of editing keystroke shortcuts, including the above Edit menu commands, see Default keystroke shortcuts for editing records.
- The client shows which field is current with a current field indicator box.
- The client marks each variable field you edit with a symbol or adds the symbol to the fixed field if you edit one or more elements (only if the fixed field is displayed on top or bottom in View > OCLC Fixed Field > Top or Bottom).
- The client marks with a symbol:
- Autotransliterated Arabic data fields (an option in Tools > Options > International).
- If you edit a field marked , the symbol changes to .
- The editing symbols remain displayed until you take final actions or perform the Control All Headings function on the records. Note that editing marks are not retained after you replace a WorldCat record.
- See Record display features for more details.
Controlled heading fields
- If a record contains a controlled heading, the heading is a link. When you click the field, the associated authority record opens. If you need to place the cursor in a controlled heading field, for example, to copy text or add a line, to keep from activating the link, click in the tag cell. (You cannot edit the controlled heading itself unless you first uncontrol it using Edit > Control Headings > Uncontrol Single.)
- You must be logged on to open an authority record from a controlled heading link. If you click a controlled heading in a local file record while offline, the client prompts you to log on.
- For NACO participants, when you work with bibliographic records online and find mistakes in controlled headings, you can open and lock the WorldCat authority record directly from the name heading field to edit and replace:
With the cursor in the controlled name heading field (see second bullet point above), click Action > Lock Linked Authority Record, or press <Alt><A><I>. The linked authority record opens for editing (see Authorities, Use Authority Control for Bibliographic Records).
If the field contains more than one controlled heading, the client opens the Lock Linked Authority Record window to let you choose the heading linked to the authority record you want to open and edit.
Note: If you control a heading and the text of the heading remains unchanged, the field is not marked with the symbol.