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Find authority constant data records

Discover how to find authority constant data records in Connexion client.

About finding authority constant data

You can find constant data records by:

  • Specifying a name which the system requires you to assign when you create the record.
  • Listing all records.
  • View the default without having to search for it. See Apply authority constant data for more information.

Find specific authority constant data records by name or (local file only) by My Status

  1. Navigate to Authorities > Search > Online Constant Data or press <Alt><U><S><D>.
    Navigate to Authorities > Search > Local Constant Data or press <Alt><U><S><C>.
  2. In the Search Online [or Local] Authority Constant Data dialog in the Search for field, enter a constant data record name. The Name index is already selected.
    For searching the local authority constant data file only - In the Search for field, enter the text you assigned to one or more constant data records as a custom My Status, and select the My Status index from the adjacent list.

     Note: Assigning your name as My Status for your constant data records and then searching the My Status index for your name retrieves only your constant data records.

  3. (Optional) Enter a second search term (constant data name or My Status), select a Boolean operator to indicate how you want to combine the terms, and select the index from the adjacent list.
    • AND - Finds records that contain both terms in the same record.
    • OR - Finds records that contain either term.
    • NOT - Finds records that contain the first term but not the second term.
  4. Click OK to send the search, or click Cancel to close the dialog without sending the search.

 Note: The online constant data file is the same for the Connexion browser and the Connexion client. You can access your records using either interface.


The following words are not indexed for searching either the online or the local authority constant data file:

a, an, and, are, as, at, be, by, for, from, in, is, of, on, or, that, the, to, with, http, www

Stopwords are automatically removed from searches to make the search valid. You do not receive an error message if you include stopwords in a search. Searches that include only stopwords result in no matches.

Optional: Set a default My Status or add My Status to a single record

 Note: The following actions only apply to local files.

Set a default My Status

If you want to set the same My Status (i.e., your name) to most local constant data records (unavailable for online authority constant data), you can save time by setting a default My Status. The client automatically supplies it each time you save an authority constant data record to the local file.

  1. Navigate to Tools > Options and press <Alt><T><O>.
  2. Click the My Status tab.
  3. Under Authority Constant Data, enter a note or identifier in free text (limit: 40 characters) to apply to constant data.

    For any particular constant data record, you can change the default My Status if needed:
    1. Click Action > Set Status or press <Alt><Shift><S>.
    2. Enter over the highlighted default My Status in the Enter My Status Text field or edit the default My Status.

 Note: You can also set a default My Status for online and local bibliographic save file records.

Set My Status for a single local authority record

  1. With a local authority constant data record open, on the click Action > Set Status or press <Alt><Shift><S>.
  2. In the Set Status dialog, in the Enter My Status Text field, enter an identifier or note in free text (maximum 40 characters).
  3. (Optional) Select the Save Record check box if you want to save the record at the same time you set the My Status. A check mark indicates that this option is selected.
  4. Click OK or press <Enter> to assign or change the My Status, or click Cancel. The My Status you entered displays in the record’s status bar.

List all authority constant data records

  1. In the Search Online [or Local] Authority Constant Data dialog (Authorities > Search > Online [or Local] Constant Data), leave all text fields empty or click Clear Search.
  2. Click OK or press <Enter>.
    • The constant data list is sorted alphabetically by name. For the local list, you can click the My Status column heading to re-sort by My Status if that helps you locate a record quicker. To re-sort by name, click the Name column heading.