Create a record from an existing record

You can derive a new record online or offline.

1. With a name authority record open that describes a heading resembling or related to the heading for which you want to create a record, click Edit > Derive > New Record or press <Ctrl><Alt><C>.
   • If you are offline and have not defined a MARC organization code, the client gives you a message that you must define a code.
     1. Click OK. The client opens the Tools > Options > General tab automatically.
     2. Under Offline Cataloging, enter your code in the MARC Organization Code field.
   • The client transfers selected content and/or supplies default fields/values to produce a new record based on the derived record.
   • The client supplies field 040 data from the MARC organization code associated with your logon authorization if you are online or the code you supplied in Tools > Options > General if you are offline, and includes eng in subfield b (e.g., 040 OCoLC b eng c OCoLC).
   • NEW appears in the ARN field. The record is assigned an ARN only when you add the record to the LC authority file (NACO-affiliated libraries).
2. Complete the record by adding data. If helpful, you can:
   • Use client editing techniques
   • Apply constant data
   • Insert text strings
   • Use fixed field drop-down lists
   • Look up field descriptions using MARC field Help
3. When you are finished working on the record:
   • Search the LC authority file to be sure a record has not been added since you started work on it and then add the new record to the LC authority file.
   • Save the record to the online or local file to work on later.
     Or
     Submit the record for peer review.