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OCLC Support

Why can't I export my collection in .txt format?

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Applies to
  • CONTENTdm 
Answer

Some issues can stop collections from being exported as a tab-delimited file (.txt).

When in the Admin site, if nothing seems to load or happen after you have selected to export your collection data in a Tab-delimited  file, it could indicate there is an issue with the metadata in the collection. If this happens, a file will not be created after selecting Next.

NOTE: Other metadata export methods such as XML will still work.

These are a few of the issues that can occur in metadata that will stop an export using a tab-delimited file:

  • The URL is too long
  • The metadata was created with bad OCR data in it
  • Some entries have HTML coding left in the data, such as </br> closing tags

If a long URL is the issue, you can bring the URL record back into a project from Find in Collection > Add to Project. Right-click on the record and select Replace item with URL item. This option only exists via the right-click menu and not on the main Edit menu. This option can only be used contextually, only URL items can be replaced with new URLs.

Alternatively, you can use the Project Client to replace a single item in a collection.

If you have tried these options and the XML export does not work, please contact OCLC Support for further advice.

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Page ID
13081