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OCLC Support

Prompt variants

Overview

You can create and save frequently-used responses to input prompts as a prompt variant. When selected, the variant will automatically populate the report's user prompts. Instead of saving multiple versions of a standard or custom report, multiple variants can be created for the same report.

 Note: A prompt variant is report-specific and cannot be shared between users.

Create a prompt variant

  1. Enter values for the available prompts.
    Enter prompt variant values - Example
    Prompt variant values
  2. Click the Create prompt variant button (Create prompt variant button).
  3. In the Create prompt variant dialog, enter a Name for your new prompt variant.
  4. Click OK. The variant has been created and appears in the Available prompt variants drop-down list.

Delete a prompt variant

  1. Select a variant from the Available prompt variants drop-down list.
  2. Click the Delete prompt variant button (Delete prompt variant button). The prompt variant is deleted from the drop-down list.

Edit a prompt variant

  1. Select a variant from the Available prompt variants drop-down list. The Prompts Summary dialog populates with the prompt variant.
  2. Edit a prompt value by selecting it in the Prompts Summary dialog and then changing the value in the form field.
    Edit a prompt variant - Example
    Edit prompt variant
  3. Click the Save prompt variant changes button (Save prompt variant changes button) to save all edits.

Use a prompt variant

  1. Select a variant from the Available prompt variants drop-down list. The Prompts Summary dialog populates with the prompt variant.
  2. Click OK to run the report.
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