Skip to main content
OCLC Support

Calculate a license's usage cost

  1. Last updated
  2. Save as PDF
If you have previously harvested COUNTER reports from Usage Data, you can generate a report on license usage cost from within the license's History accordion.

To calculate a license's usage cost:

From the License screen:

  1. Open the History accordion and select License Costs.
  2. Select the Report Category:
    • Book Titles
    • Book Sections
    • Database
    • Journal Titles
    • Journal Title YOP
    • Multimedia
    • Platform 
  3. Select the Metric Type to be used for the calculation. 
  4. Select the COUNTER type.
Available metric types:
Report Type COUNTER type Available metric types
BR1 COUNTER 4
  • HTML Requests
  • PDF Requests
  • Total Requests
BR2 COUNTER 4
  • HTML Requests
  • PDF Requests
  • Total Requests
TR_B1 COUNTER 5
  • HTML Requests
  • PDF Requests
  • Total Requests
DB1 COUNTER 4
  • Federated Searches
  • Record Views
  • Regular Searches
  • Result Clicks
JR1 COUNTER 4
  • HTML Requests
  • PDF Requests
  • Total Requests
TR_J1 COUNTER 5
  • HTML Requests
  • PDF Requests
  • Total Requests
JR5 COUNTER 4
  • Total Requests
TR_J4 COUNTER 5
  • Total Requests
MR1 COUNTER 4
  • Multimedia Requests
PR1 COUNTER 4
  • Federated Searches
  • Record Views
  • Regular Searches
  • Result Clicks 
Report type descriptions:
Report Type Description COUNTER field used Usage cost calculation
BR1 Book Report 1 ft_total cost / ft_total
TR_B1 Book Requests (Excluding OA_Gold) Unique_Title_Requests cost / Unique_Title_Requests
BR2 Book Report 2 ft_total cost / ft_total
DB1 Database Report 1 record_views cost / record_views
PR1 Platform Report 1 record_views cost / record_views
JR1 Journal Report 1 ft_total cost / ft_total
TR_J1 Journal Requests (Excluding OA_Gold) Total_Item_Requests cost / Total_Item_Requests
JR5 Journal Report 5 ft_total cost / ft_total
TR_J4 Journal Requests by YOP (Excluding OA_Gold) Total_Item_Requests cost / Total_Item_Requests
MR1 Multimedia Report 1 multimedia cost / multimedia
  1. Select one or more vendor sources from either Manual Vendor or SUSHI Vendor.
  2. For multiple vendors, determine how monthly reports should be combined for each month under Duplicates Reports from Multiple Vendors:
  • Combine the latest reports from all vendors
    • Totals from each month are included from each vendor individually.  The most recently harvested report is included when a vendor has duplicate reports.
  • Use only most recent reports for each month
    • Only the most recent report amongst all configured vendors is included in the usage cost calculation.
  1. Click Generate Report.

Once calculations are complete, values can be seen either by selecting the refresh button or by reloading the license.  These values will remain until a new report is generated. 

Usage Report Coverage analysis:

The usage cost report indicates the coverage of the COUNTER reports used in the usage cost calculations.  Licenses with missing or duplicate reports are indicated with a blue information icon.  To see the reports found for each vendor used in the usage cost calculations, click View Details under the Details column.

From the View screen, a green check mark indicates a single report was found in the harvest history for that month.  The blue information icon indicates either a duplicate or missing report. 

lman_calculate_cost_view.png

Missing reports can be added to the vendors' harvest history with either a one-time harvest or a manual upload.  Please see Setup one-time and recurring harvests for more information. 

Duplicate reports can be removed from the harvest history.  However, the report will always use the latest report for a given month and will combine duplicates from multiple vendors based on the selection made under Duplicates Reports from Multiple Vendors.