Manage field labels

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Learn how to customize the field labels to be used in your Next-Generation Notification templates.

Manage field labels

Customize the field labels to be used in your Next-Generation Notification templates.

Each label includes the Default label and a Custom label. If your institution is a part of a group, each language available in your group will have a column for a custom label.

To add a custom label, enter your desired custom label in the Custom labels column and click Save.

Notes:

Customized field labels are not required. Institutions can revert to the default values.
Each customized label must be unique.
There is a limit of 50 characters for the Custom labels.

Bibliographic and Item Data

Field Name	Definition
Author	Individual or corporate entity responsible for the production of a work. WorldShare CIrculation only stores one author per bibliographic record.
Edition	A specific version of a work (e.g., the seventeenth edition of Webster's Dictionary).
Language of Material	The primary language in which a work is published.
Material Format	A category of an item that defines the physical or digital nature of the item (e.g., book, eBook, DVD, VHS, etc.).
OCLC Number	The OCLC Control Number is a unique, sequentially assigned number associated with a record in WorldCat. The number is included in a WorldCat record when the record is created.
Publication Year	Year that a resource was published, printed, distributed, issued, released, or produced.
Publisher	A person or company that prepares and issues books, journals, music, or other works.
Title	The descriptive name used to identify an intellectual work such as a book, film or other composition.
Title (20)	An adjusted title name that truncates title values to the first twenty characters for use in short messages such as SMS.
Item Barcode	The unique, machine-readable code used to identify the item when performing library functions such as check in, check out, etc.
Item Call Number	Local call number set by the institution that defines the location of an item on the shelf in the library according to a particular shelving scheme. Includes the copy number of the item with no prefix.
Item Description	A textual description of the holdings used instead of or in addition to the coded enumeration and chronology data when those fields cannot be used adequately to describe the holdings.
Item Enumeration and Chronology	The numeric, alphabetic, and/or date designation that either appears on an item or that is used to record the receipt of an item.
Item Holding Institution	The name of the institution that holds the item in its collection.
Item Holding Location	The name of a specific location within an institution where the item is shelved when it is not on loan, in transit, on hold, etc.
Item Shelving Location	The location within a branch where an item is currently shelved when it is not on loan, in transit, on hold, etc. Reflects if an item is assigned to a temporary shelving location.

Patron Account

Field Name	Definition
Patron Home Institution	The name of the patron's organization (e.g., library, museum, or consortium) that uses one or more OCLC services.
Patron Barcode	The unique, machine-readable code representing the patron. Used to identify the patron when performing library functions such as check-in, check-out, etc. If the recipient is a proxy, then the barcode of the proxy/relationship should be provided.
Patron Filing Name	A concatenation of the patron's name data for filing alphabetically by last name.
Patron Full Name	A concatenation of the patron's name data: prefix, first name, middle name, last name, and suffix.
Patron Name Prefix	An honorific or other indicator or a patron's gender, qualifications, or status, e.g., Dr., Mrs., etc.
Patron First Name	The patron's first name or forename that distinguishes a member of the same family.
Patron Middle Name	The patron's middle name.
Patron Last Name	The patron’s surname or last name. The family name is the part of a patron’s name handed down from generation to generation.
Patron Name Suffix	An honorific or other indicator or a patron's gender, qualifications, or status, e.g., Jr., III, etc.
Patron Primary Telephone Number	The primary, valid telephone number for the patron from the Library Record section of the user record.
Patron Primary Email Address	The primary, valid email address for the patron from the Library Record section of the user record.
Patron Primary Street Address 1	The first street address line of the patron's primary, valid mailing address from the Library Record section of the user record.
Patron Primary Street Address 2	The second street address line of the patron's primary, valid mailing address from the Library Record section of the user record.
Patron Primary City	The city of the patron's primary, valid mailing address from the Library Record section of the user record.
Patron Primary State or Province	The state or province of the patron's primary, valid mailing address from the Library Record section of the user record.
Patron Primary Postal Code	The postal code (e.g., zip code) of the patron’s primary, valid mailing address.
Patron Primary Country	The country of the patron's primary, valid mailing address.
Patron Expiration Date	The date that the patron user record expires, thereby making them inactive in the library system. Patron is no longer able to check out books or other library resources. If the recipient is a proxy, then the expiration of the proxy account will be provided.
Patron Public Note(s)	Additional information about a patron that is supplied by library staff and can be shared with the patron. If the recipient is a proxy, then no patron notes will be provided.
Patron Blocked Status	Indicates if a user has been blocked from circulation using the flag in their user record. If the recipient is a proxy, then the status of the primary account will be provided.
Patron Type Message	A message provided by the patron's home institution that is specific to the user's patron type. If the recipient is a proxy user, then no patron type message will be provided.
Patron Active Membership Expiration Date/Time	The upcoming expiration date of the patron's active membership period. If the recipient is a proxy user, then the primary account's membership information is provided.
Patron Current Suspension End Date/Time	The date and time when the user's suspension period will end and access to circulation services will be restored. The patron is not suspended when this date is in the past. If the recipient is a proxy user, then the primary account's suspension information is provided.
Patron Total Bill(s) Outstanding Count	The total number of bills for which the user currently owes an amount outstanding. If the recipient is a proxy user, then the total number of bills owed by the primary account due to the proxy relationship account's activity.
Patron Total Bill(s) Amount Outstanding	The total monetary amount that a user currently owes. If the recipient is a proxy user, then the total amount owed by the primary account due to the proxy relationship account's activity.
Checked Out Items Count	The total number of all loans on the patron's account. Includes all regular, restricted, and recalled loans, regardless of overdue or long overdue status. If the recipient is a proxy user, then the total number of loans checked out to primary account by the proxy relationship account will be provided.
Long Overdue Items Count	The total number of long overdue loans on the patron's account. Includes regular and restricted loans that are long overdue. Excludes recalls. If the recipient is a proxy, then the total number of long overdue loans checked out to primary account by the proxy relationship account will be provided.
On Loan Items Count *New 27 Jun 2024	The total number of regular or restricted loans on the patron's account. Includes regular and restricted loans that are not overdue or long overdue. Excludes recalls. If the recipient is a proxy user, then the total number of on regular/restricted loan items checked out to primary account by the proxy relationship account will be provided.
Overdue Items Count	The total number of overdue loans on the patron's account. Includes regular and restricted loans that are overdue but are not long overdue. Excludes recalls. If the recipient is a proxy user, then the total number of overdue loans checked out to primary account by the proxy relationship account will be provided.
Recalled Items Count	The total number of recalled loans on the patron's account. Includes recalled loans that are not yet due, overdue, and/or long overdue. If the recipient is a proxy user, then the total number of recalled loans checked out to primary account by the proxy relationship account will be provided.
Patron Total Holds Count	The total number of holds active for a user's account. If the recipient is a proxy user, then the total number of holds created via the proxy relationship account will be provided.
Patron Pending Holds Count	The total number of holds pending in the queue or otherwise pending fulfillment for the user. If the recipient is a proxy user, then the total number of pending holds created via the proxy relationship account will be provided.
Patron Fulfilled Holds Count	The total number of holds with an item reserved for the user. If the recipient is a proxy user, then the total number of fulfilled holds created via the proxy relationship account will be provided.

Billing

Field Name	Definition
Bill Charging Institution	The institution whose policies or staff created a bill against a user's account.
Bill Created Date/Time	The date and time when a bill was created against a user's account.
Bill Reason	The reason that a bill was created against a user's account
Bill Original Amount	The total, original monetary amount charged when a bill was created.
Bill Original Tax Amount	The monetary portion of a bill charged for tax purposes.
Bill Current Amount Outstanding	The monetary amount that a user owes against a single bill.
Bill Current Tax Amount Outstanding	The monetary portion of the amount owed for tax purposes against a single bill.
Bill Current Amount Refundable	The monetary portion of the amount already paid against a single bill that is eligible to be refunded by the library.
Bill Proxy Indicator	Describes the proxy-to-primary relationship involved in a fiscal event.

Loans

Field Name	Definition
Checkout Date/Time	The date and time when an item was checked out.
Due Date/Time	The date and time that an item is due to be returned to the library. Failure to return the item before this date/time may result in penalties for the user.
Renewal Count	The total number of times that a loan has been renewed.
Loan Proxy Indicator	Describes the proxy-to-primary relationship involved in a loan event.
Estimated Overdue Bill Amount	The total monetary amount that has been charged to the user's account for an overdue loan.
Automatic Renewal Indicator	Indicates if a loan was a candidate for automatic renewal
Long Overdue Date/Time	The date and time that an item is/will be considered long overdue. Failure to return the item before this date/time may result in penalties for the user.
Recall Date/Time	The date and time when a loan was recalled

Holds

Field Name	Definition
Hold Status	The current status category of a hold: Pending, Getting ready, Ready for use, In use
Hold Placed Date/Time	The date and time when the hold request was created.
Hold Pickup Location	The name of the branch and service location where an item is sent to fulfill a hold request.
Hold Pickup Institution	The name of the institution where an item is reserved to fulfill a hold request.
Hold Public Note	A note about a hold request that can be viewed and edited by library staff and requesting patron.
External Request ID	The identifier that represents the request in the interlibrary loan or other external service.
External Request Source	The interlibrary loan or other external service where a request originated, e.g., etc.
Hold Proxy Indicator	Describes the proxy-to-primary relationship involved in a hold event.
Hold Queue Priority	The position of a pending hold request relative to other requests for the same title.
Hold Earliest Needed Date	The earliest date that an item can fulfill a pending hold request.
Hold Suspension Start Date	The date on which the suspension period for fulfilling a hold request begins. The hold cannot be fulfilled during the suspension period.
Hold Suspension End Date	The date on which the suspension period for fulfilling a hold request ends. The hold cannot be fulfilled during the suspension period.
Hold Needed Before Date	The latest date that an item can fulfill a pending hold request.
Hold Fulfilled Date/Time	The date and time that an item was placed on hold for a requesting patron.
Hold Shelf Expiration Date/Time	The date and time when a reserved item will no longer be held for the requesting patron.