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OCLC Support

Check item status or location

Use Discover items to search for the item and click on the title details.

In the Holdings For Selected Copy drop down, Item Status is displayed.

In the Copies drop down, Branch location is displayed.

The following sections explain how statuses appear in the WMS staff interface and in WorldCat Local/Discovery for patrons.

Where item statuses display

This table explains where item statuses are displayed in the staff and patron interfaces.

System Location
WMS

Item status is displayed in two places:

  1. Under the Item Status column on the Copies screen for monographs. Select a copy from the Copies screen to view the Item Status for serials.
  2. On the Item Details screen
World Cat Local

Item status is displayed in two places:

  1. Patrons can view an item's status by clicking on the Availability link on the search results screen.
  2. Clicking on an item's title in the search results opens the item's detailed record. Patrons can view item status in the Get it in the library box.

 

Discovery

Item status is displayed in two places:

  1. Patrons are notified of the number of items available on the search results screen. Available items are shown in the brief search results display; those unavailable are suppressed from the search result list.
  2. Clicking on an item's title in the search results opens the item's detailed record. Patrons can view item status in the Availability section, which opens automatically.

How item statuses display

This table shows how WMS item statuses appear to staff and patrons.

Status

Explanation/Example

WMS WorldCat Local/Discovery

Available

 

Available

Item is available for circulation. Should be on the shelf.

Claimed Never Had

 

Not Available

A patron has claimed they never had the item, and a staff member has changed the item's status in WMS. For more information, see Claims lost, returned, never had.

Claimed Returned

 

Not Available

A patron has claimed the item as returned, and a staff member has changed the item's status in WMS. For more information, see Claims lost, returned, never had.

Dispatched

 

On Hold

When an item that needs to be routed to another location is checked in a second time before reaching its destination, the status changes from In Transit to Dispatched.

System Example
WMS Dispatched 10/01/14 8:34:40 PM Patron Name Library Name From Branch Name
WorldCat Local or Discovery

On Hold

In Processing

 

Not Available

Item has been added or received in WMS Acquisitions or added in WMS Circulation. The length of time an item appears as In Processing in WMS can be set in Service Configuration (WMS Circulation > Location Policy). For more information, see Location Policy.

In Transit

 

On Hold

Item has been checked in at a different branch than the pickup location to satisfy a hold request. The item is routed to the pickup location. The status is In Transit until the item is checked in at the pickup location.

System Example
WMS In Transit 10/01/14 9:02:52 PM Patron Name From Library Name
WorldCat Local or Discovery

On Hold

In Transit

Not Available

Item has been checked in at a different branch than the holding location. The item is routed to the holding location. The status is In Transit until the item is checked in at the holding location.

System Example
WMS In Transit 11/08/15 1:14:14 PM From Library Name
WorldCat Local or Discovery

Not Available

Long Overdue (On Loan) [patron name]

 

Checked Out

Item is checked out to a patron and is long overdue. Items are considered long overdue once they reach the time set in Service Configuration (WMS Circulation > Long Overdue Policy). For more information, see Long Overdue Policy.

System Example
WMS Long Overdue (On Loan) Patron Name Library Name
WorldCat Local or Discovery Checked Out, Due MM/DD/YYYY

If the item is checked in after becoming Long Overdue, the Overdue alert message appears.

Lost

 

Not Available

A patron has claimed the item as lost, and a staff member has changed the item's status in WMS. For more information, see Claims lost, returned, never had..

If the item is returned, an alert message appears and states: Item [title] was previously claimed Lost by the patron.

Missing

 

Not Available

A staff member has marked the item as missing. For more information, see Report missing item.

If the item is returned, an alert message appears and states: Item [title] was previously marked as missing.

On Hold

 

On Hold

Item has been checked in to satisfy a hold request and is waiting for pick-up by patron.

System Example
WMS On Hold Patron Name Library Name
WorldCat Local or Discovery

On Hold

On Loan

 

Checked Out

Item is checked out to a patron.

System Example
WMS On Loan Patron Name Library Name
WorldCat Local or Discovery Checked Out, Due MM/DD/YYYY

On Order

 

On Order

Item is in a placed order in WMS Acquisitions and the option to "Display in WorldCat Local" has been selected.

Overdue (On Loan)

 

Checked Out

Item is checked out to a patron and is overdue.

System Example
WMS Overdue (On Loan) Patron Name Library Name
WorldCat Local or Discovery Checked Out, Due MM/DD/YYYY

Recalled

 

Checked Out

Item is checked out to a patron and has been recalled by placing a hold.

System Example
WMS Recalled Patron Name Library Name
WorldCat Local or Discovery Checked Out, Due MM/DD/YYYY

Recently Received

 

Available

When an item In Transit is received at its destination and is checked in, the status changes to Recently Received.  Note: This is not the same as receiving an item in WMS Acquisitions.

System Example
WMS Recently Received (Available)
WorldCat Local or Discovery

Available

Recently Returned

 

Available

Item has recently been returned. The length of time an item appears as Recently Returned in WMS can be set in Service Configuration (WMS Circulation > Location Policy). For more information, see Location Policy.

System Example
WMS Recently Returned (Available)
WorldCat Local or Discovery

Available

Scheduled

 

Not Available

Item has been scheduled for use.

System Example
WMS Scheduled Patron Name Library Name
WorldCat Local or Discovery

Not Available

Unavailable

 

Not Available

Item is unavailable for circulation. Item availability can be set in Service Configuration (WMS Circulation > Location Policy). For more information, see Location Policy.

Withdrawn

 

Item does not display

Item has been deleted in WMS. The item will not display in WorldCat Local or Discovery, but will be saved by the system for the time set in Service Configuration (WMS Circulation > Admin/General > Deleted Items). For more information, see Deleted Items.

If the item is later checked-in, Withdrawn displays in the Action column.  If a subsequent Checkout is attempted, the Override message appears and states: Item has been withdrawn (deleted from the catalogue).