Check item status or location

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Find information about where an item's status displays as well as an explanation of how the item status displays in WMS and WorldCat Discovery.

Use Discover items to search for the item and click on the title details.

In the Holdings For Selected Copy drop down, Item Status is displayed.

In the Copies drop down, Branch location is displayed.

The following sections explain how statuses appear in the WMS staff interface and in WorldCat Discovery for patrons.

Where item statuses display

This table explains where item statuses are displayed in the staff and patron interfaces.

System	Location
WMS	Item status is displayed in two places: Under the Item Status column on the Copies screen for monographs. Select a copy from the Copies screen to view the Item Status for serials. The Item Status details will include the due date and time for materials that are on loan, overdue, recalled, or long overdue. Dates and times will be formatted for your country and locale. The formatting of the due date will reflect the staff user’s language and locale. Items on loan without a specified due date will also be indicated. On the Item Details screen
WorldCat Discovery	Item status is displayed in two places: Patrons are notified of the number of items available on the search results screen. Available items are shown in the brief search results display; those unavailable are suppressed from the search result list. Clicking on an item's title in the search results opens the item's detailed record. Patrons can view item status in the Availability section, which opens automatically.

System

Location

WMS

Item status is displayed in two places:

Under the Item Status column on the Copies screen for monographs. Select a copy from the Copies screen to view the Item Status for serials.
- The Item Status details will include the due date and time for materials that are on loan, overdue, recalled, or long overdue. Dates and times will be formatted for your country and locale. The formatting of the due date will reflect the staff user’s language and locale. Items on loan without a specified due date will also be indicated.
On the Item Details screen

WorldCat Discovery

Item status is displayed in two places:

Patrons are notified of the number of items available on the search results screen. Available items are shown in the brief search results display; those unavailable are suppressed from the search result list.
Clicking on an item's title in the search results opens the item's detailed record. Patrons can view item status in the Availability section, which opens automatically.

How item statuses display

This table shows how WMS item statuses appear to staff and patrons.

Status

Explanation/Example

WMS

WorldCat Discovery

Available

Item is available for circulation. Should be on the shelf.

Claimed Never Had

Not Available

A patron has claimed they never had the item, and a staff member has changed the item's status in WMS. For more information, see Claims lost, returned, never had.

Claimed Returned

Not Available

A patron has claimed the item as returned, and a staff member has changed the item's status in WMS. For more information, see Claims lost, returned, never had.

Dispatched

On Hold

When an item that needs to be routed to another location is checked in a second time before reaching its destination, the status changes from In Transit to Dispatched.

System	Example
WMS	Dispatched 10/01/14 8:34:40 PM Patron Name Library Name From Branch Name
WorldCat Discovery	On Hold

In Processing

Not Available

Item has been added or received in WMS Acquisitions or added in WMS Circulation. The length of time an item appears as In Processing in WMS can be set in Service Configuration (WMS Circulation > Collection Type Policy). For more information, see Collection Type Policy.

In Transit

Not Available

Item has been checked in at a different branch than the holding location. The item is routed to the holding location. The status is In Transit until the item is checked in at the holding location.

System	Example
WMS	In Transit 11/08/15 1:14:14 PM From Library Name
WorldCat Discovery	Not Available

Long Overdue (On Loan) [patron name]

Checked Out

Item is checked out to a patron and is long overdue. Items are considered long overdue once they reach the time set in Service Configuration (WMS Circulation > Long Overdue Policy). For more information, see Long Overdue Policy.

System	Example
WMS	Long Overdue (On Loan) Patron Name Library Name
WorldCat Discovery	Checked Out, Due MM/DD/YYYY

If the item is checked in after becoming Long Overdue, the Overdue alert message appears.

Lost

Not Available

A patron has claimed the item as lost, and a staff member has changed the item's status in WMS. For more information, see Claims lost, returned, never had.

If the item is returned, an alert message appears and states: Item [title] was previously claimed Lost by the patron.

Missing

Not Available

A staff member has marked the item as missing. For more information, see Report missing item.

If the item is returned, an alert message appears and states: Item [title] was previously marked as missing.

On Hold

Item has been checked in to satisfy a hold request and is waiting for pick-up by patron.

System	Example
WMS	On Hold Patron Name Library Name
WorldCat Discovery	On Hold

On Loan

Checked Out

Item is checked out to a patron.

System	Example
WMS	On Loan Patron Name Library Name
WorldCat Discovery	Checked Out, Due MM/DD/YYYY

On Order

Item is in a placed order in WMS Acquisitions and the option to "Display in WorldCat" has been selected.

Overdue (On Loan)

Checked Out

Item is checked out to a patron and is overdue.

System	Example
WMS	Overdue (On Loan) Patron Name Library Name
WorldCat Discovery	Checked Out, Due MM/DD/YYYY

Recalled

Checked Out

Item is checked out to a patron and has been recalled by placing a hold.

System	Example
WMS	Recalled Patron Name Library Name
WorldCat Discovery	Checked Out, Due MM/DD/YYYY

Recently Received

Available

When an item In Transit is received at its destination and is checked in, the status changes to Recently Received. Note: This is not the same as receiving an item in WMS Acquisitions.

System	Example
WMS	Recently Received (Available)
WorldCat Discovery	Available

Recently Returned

Available

Item has recently been returned. The length of time an item appears as Recently Returned in WMS can be set in Service Configuration (WMS Circulation > Collection Type Policy). For more information, see Collection Type Policy.

System	Example
WMS	Recently Returned (Available)
WorldCat Discovery	Available

Scheduled

Not Available

Item has been scheduled for use.

System	Example
WMS	Scheduled Patron Name Library Name
WorldCat Discovery	Not Available

Unavailable

Not Available

Item is unavailable for circulation. Item availability can be set in Service Configuration (WMS Circulation > Collection Type Policy). For more information, see Collection Type Policy.

Withdrawn

Item does not display

Item has been deleted in WMS. The item will not display in WorldCat Discovery, but will be saved by the system for the time set in Service Configuration (WMS Circulation > Admin/General > Deleted Items). For more information, see Deleted Items.

If the item is later checked-in, Withdrawn displays in the Action column. If a subsequent Checkout is attempted, the Override message appears and states: Item has been withdrawn (deleted from the catalogue).

For more information about Withdrawn items, see Withdrawn status.