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Learn how to release and edit user barcodes in the Admin module.

Release old barcodes

This feature is only available for WorldShare Management Services (WMS) libraries.

When you change a user's barcode, the old barcode will appear in the Diagnostics section as Deprecated. If you attempt to add a previously-assigned barcode to a user account without first releasing the barcode from the initial user account, an error message is displayed indicating a duplicate barcode record exists.

The release barcode function allows you to manage barcode updates for user accounts. You can change and reassign barcodes in order to correct issues such as duplicate file entries or barcode mismatch.

To release barcodes, you need at least one of the following roles:

  • CIRCULATION_ADMIN
  • USER_ADMIN
  • USER_MANAGER

Change a user barcode

If you want to reuse a barcode currently in use, you must first replace the old barcode with a new barcode.

  1. Search for the user whose barcode you want to change.
  2. In the user account, on the Basic User Data accordion, click Edit (on the far right).
  3. In the Circulation section, remove the old barcode and enter the new barcode.
  4. Click Save.
  5. On the confirmation window, click OK.
  6. The old barcode will now appear in the Diagnostics section as Deprecated.

Release a user barcode

  1. Search for the user whose old barcode you want to release.
  2. In the user account, click the Diagnostics accordion.
  3. In the row of the barcode you want to release, click Release. 
  4. On the confirmation window, click OK.
  5. The released barcode will no longer display in the Diagnostics section and is available for use.