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Use tokens

Learn how to use tokens, which function as placeholders for different values, in Relais ILL.

Tokens are used in various places throughout Relais. For example when creating messages to be sent to requesters.

Tokens available

A Token is a label used to define specific data within the database.  It is used as a placeholder for different values.

For example, if you choose to add &Author; to the e-mail Subject line, the actual Author's name displays in the e-mail subject line when it is sent out.

Throughout Relais, the tokens listed in Table 1 are available for use.  

Tokens must be followed by a semi-colon (;).

Delivery email (Post-to-web)

Configured through Login -> Library/Patron Registration -> Add

Tokens can be used in the: Subject, Request Info, Body.

Delivery email (Delivery/Messaging Email Message)

Configured through Administer Settings -> Application Settings -> Delivery -> Delivery Email -> Extended Settings.

Tokens can be used in the: Subject

Delivery Local (Pickup Email Notification)

Configured through Login -> Table Maintenance -> Cover Pages -> Pickup.

Tokens can be used in the: Subject.

Loan Notices (Loan Notice Email Notification)

Configured through Login ->Table Maintenance -> Cover Pages -> Loan Notices.

Tokens can be used in the: Subject, Header, Footer, Message.

General Messages

Configured through Login ->Table Maintenance -> Cover Pages -> General.

Tokens can be used in the: Subject.

Notify Patron (Patron Email Notification)

Configured through Login -> Table Maintenance -> Cover Pages -> Notify Patron.

The following token can be used in the: Subject.

 

&ArticleAuthor; Author of the Article
&ArticleTitle; Title of the Article
&Author; Author
&CoverpageLink; The link to the cover page of the document
&DatePosted; Date the document was posted (November 30, 2004)
&DatePostedISO; Date the document was posted (2004-11-30)
&DaysAvailable; FTP Days Posted
&DeliveryAddress; Delivery Address
&DocumentLink; FTP Server Address
&DocumentPages; Number of Pages in the request
&Documents; Number of documents in the message
&DocumentSize; File Size of the document in KB
&ExternalNumber; External Number
&LoanDesc; Loan Status Code Description
&PatronID; Patron ID
&RejectCodeDesc; Reject Exception Code
&RequestInfo; Request information (to inform patron that post to web document is available)
&RequestNumber; Request Number
&RequestTypeDesc; Request Type (description)
&TimePosted12; Current time in 12 hour format (hh:mm:ss PM)
&TimePosted24; Current time in 24 hour format (hh:mm:ss)
&Title; Title
&ViewsAvailable; FTP Views Allowed

 

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