How to configure Google Scholar settings
Applies to: Knowledge base collections.
Libraries can increase the discoverability of their resources by surfacing holdings in Google Scholar search results. For more information on library links in Google Scholar visit Google Scholar, Library Support.
Knowledge base collections in WorldShare Collection Manager make this possible via OCLC's OpenURL link resolver (included with WorldShare License Manager, WorldShare Management Services, and WorldCat Local).
Note: If you are switching to using Collection Manager knowledge base collections after using a different product for Google Scholar linking, please contact your previous vendor and ask them to remove your old Google Scholar record and registration. Once your previous vendor makes changes on their end, Google Scholar's automatic update process will take at least two weeks to recognize the changes.
1. Enable Google Scholar
- Navigate to Institution Settings > Proxy and Authentication > Google Scholar. Select Yes for Enable Google Scholar.
2. Enter or verify information for the following fields
- Library Display Name: This is the display name users will see when they search for their library in the Google Scholar library links settings. The information comes from WorldCat registry settings in OCLC Service Configuration. If you wish to change the library display name, see the instructions below.
- Edit your information in the registry
Collection Manager uses information your institution's WorldCat registry profile. You can quickly review your institution's information by visiting the WorldCat registry website.
To edit your information in the WorldCat registry:
- Sign out of WorldShare Collection Manager.
- Sign in to OCLC Service Configuration. Navigate to the WorldCat registry module and select Identifiers. Update your information and save your changes. Sign out.
- Sign in to WorldShare Collection Manager.
- Navigate to Institution Settings > OCLC Symbol and click the Refresh from WorldCat Registry button, preview the changes, and click Accept changes. Click Save.
- Keywords: You may enter up to five space delimited keywords that are different from the library name ("library" is implied, so you need not include it) to help end users find their library in the Google Scholar library links settings. These are optional, but recommended if your library display name is different from the name by which your users know your library.
Contact Name & Contact Email: We require these for technical support purposes only and they are not made publicly available.
Full Text link Label & Print Link Label: These fields allow you to choose what text labels will display in the Google Scholar results to access your institution's link to full-text and print option. Some libraries choose to have different text for electronic and print items, but you can enter the same text for each.
Enter a label that is 25 characters or less.
Example text from libraries:
Get it @ OCLC Library
Find it at Oakland City U
Full text @ your library
Find it! @OHIO University
OpenURL Base URL: Enter the URL of the resolver that points to your library's WorldCat knowledge base. Your institution's base URL should take the form of http://yourlibrary.on.worldcat.org/atoztitles/link. Simply add /link to the end of your A to Z journal list URL. To find your base URL, sign in to OCLC Service Configuration. If your base URL has the form of http://yourlibrary.worldcat.org/openurlresolver, you are using the previous version of OCLC's link resolver (1.0) and should migrate to version 2.1. See OCLC link resolver for more details.
Note: The knowledge base can only export holdings to Google Scholar when the knowledge base is the source for your library's OpenURL resolver. If your library wants Google Scholar to point to a non-OCLC OpenURL resolver, then the Google Scholar harvesting will be done from that service's site.
OpenURL Options: You can choose which types of OpenURL requests you will accept and must choose at least one. The types enabled determine what items end users will be able to access. For example, choosing only DOI will result in requests including only a DOI. So, if an item does not have a DOI associated with it in the knowledge base, and end user will not get a link to that item. Enabling all will provide the most possible links. All options are supported by the OCLC link resolver and users are encouraged to use them all.
IP Required: This setting determines when and who sees a link to your items depending on where they are located.
Yes: Choose Yes if you want to limit links to your items to patrons that are located within your IP address(es).
No (Default setting; Recommended): Choose No if you want links to be available both within your IP address(es) as well as off campus. Patrons located within your IP address(es) will see links automatically. Off-campus patrons will need to add your library to their settings in Google Scholar > Library links. They will not have access to subscription content without passing through your link resolver, proxy, or authentication settings.
- To add or edit your list of IP Addresses, please toggle IP Required to Yes. After you have made changes to the IP addresses and saved them, you can toggle the setting back to No and save the setting. This issue with be improved with a future install in early 2019.
- IP Address(es): This field sets the IP ranges associated with your institution. Google Scholar uses these IP ranges to automatically show links for patrons who are accessing Google Scholar from within these ranges. You can add ranges by clicking the (+) to the right of the field. Be sure to enter the start and end of the IP ranges represented by a dash between them. If you do not set this value, users must manually select your library from Google Scholar library link settings in order for links to your resources to appear in results lists.
- Once you have completed these fields, click Save. Links will appear within 1 - 2 weeks after configuration depending on Google Scholar's harvesting schedule.
4. (Optional) Edit the default setting per collection
Once you have enabled Google Scholar across all of your collections in Institution Settings > Proxy and Authentication > Google Scholar, default settings will be active within each collection's settings. By default, full-text and print collections will be enabled for Google Scholar (the interface will say "Use institution setting").
Edit the default settings in individual knowledge base collections as needed:
- Search for the collection and open it.
- Expand Holdings and MARC Records.
- Edit the Export to Google Scholar setting.
- Click Save.
Remove links from Google Scholar
To remove links sent from knowledge base collections in WorldShare Collection Manager:
- Disable the setting for a collection in the collection-level settings, or
- Disable the institution setting to remove links from all of your collections
It can take up to 3 months for Google to remove your links.