Search results (Fundamentals)

1. Tabs

The tabs on the side of the screen show any searches you have performed, any records you have viewed, and any records with unsaved changes.

Click on a Search to return the search results. Click on an Edit to return to the record view.

• If you make any changes to the record, an unsaved tab () opens to identify a changed record.

To remove a search or record, click the X (). All searches and records are saved until you remove them, click Close All Tabs, or sign out of WorldShare. To remove an unsaved record, click the orange circle (). You will be prompted to:

• Close without saving your changes
• Cancel the close and save your changes 

To close all searches, click Close All Tabs.

2. Facets

Use the facets to filter your results by Language of Cataloging, Format, Year, Author, and/or Language.

To filter your results, select the check box next to the value(s) you want to apply. Results filter automatically. The facets you select will appear at the top of the facet list under Selected Facets. To remove a selected facet, click the X () next to the value at the top of the list, under Selected Facets, or deselect the check box next to the value. Click Hide Facets to remove the facets from view.

3. Search results display

Click View Condensed Search Results to switch to the condensed search results screen.

4. Results

The number of results you receive and your place in the results list appears at the top and bottom of the results list.

To refresh the results list, click the Refresh button ().

5. Sort by

Use the options in the Sort by drop-down list to determine how your search results are sorted.

Select how to sort your search results from the Sort by list.

• Author (Ascending) - Lists records by author's last name in alphabetical order.
• Author (Descending) - Lists records by author's last name in reverse alphabetical order.
• Date (Newest First) - Lists records by the most recent publication date
• Date (Oldest First) - Lists records by the oldest publication date
• Library Count (Highest First) - Lists records by the highest number of WorldCat holdings by libraries for the item
• Library Count (Lowest First) - Lists records by the lowest number of WorldCat holdings by libraries for the item
• Relevance (default) - Relevance is the result of a ranking scheme that is based on the following:
  • How recently the item was created
  • Whether the search terms appear anywhere in the WorldCat bibliographic record
     Note: Search terms appearing in the title or author field are ranked highest
  • Whether the record is held by your library
• Title (Ascending) - Lists records by title in alphabetical order.
• Title (Descending) - Lists records by title in reverse alphabetical order.

6. Search results

The first column in the results list displays brief bibliographic information about each record, including: Title, Author, Format, Publishing information, ISBN, Series, Cover art, Original cataloging agency, Transcribing agency, Authentication code, Language of cataloging, Encoding level, and OCLC Number.

Click Open Details > Copies to view the shelving location for copies of items owned by your institution.

• The shelving information comes from either the permanent shelving location in 852 $c or the temporary shelving location 876-8 $l.
• Shelving information appears for monographic items, but is not available for serial and multi-part items unless different parts of the item can display a different shelving location (e.g., volume 1 has an 876, but volumes 2 and 3 do not).

Click the title to:

• Open and edit a bibliographic record
• View other records linked to the item
• View, add, or edit options for local records and data.

Hover over the information icon () to see additional information about a record, including:

• Copies owned
• Physical description

7. Rows

The number of rows per page and page navigation buttons appear at the top and bottom of the results list.

Select a number from the Rows list to change the number of rows you see per page. If there is more than one page of results, use the navigation buttons to move between pages.

8. (Not) Held by my library

This column indicates whether your library has added holdings to the record. If your library has added holdings, this means your library owns or has access to one or more items represented by the record. The column also displays how many libraries in WorldCat have added their holdings to the record.

Click the LHR(s) link to view a list of the local holdings records that your library has added to the bibliographic record. Click the Other Libraries link to open the WorldCat Holdings screen for the item.

9. Edit Record / Derive Record

Click Edit to open an existing record for editing. Click Derive to create a new record from an existing record.

1. Tabs

The tabs on the side of the screen show any searches you have performed, any records you have viewed, and any records with unsaved changes.

• Click on a Search to return the search results.
• Click on an Edit to return to the record view.
  • If you make any changes to the record, an unsaved tab () opens to identify a changed record.
• To remove a search or record, click the X (). All searches and records are saved until you remove them, click Close All Tabs, or sign out of WorldShare.
• To remove an unsaved record, click the orange circle (). You will be prompted to:
  • Close without saving your changes
  • Cancel the close and save your changes 
• To close all searches, click Close All Tabs.

2. Facets

Use the facets to filter your results by Language of Cataloging, Format, Year, Author, and/or Language. By default, facets are hidden from the Condensed Search Results screen.

• Click Show Facets to display available facets.
• To filter your results, select the check box next to the value(s) you want to apply. Results filter automatically. The facets you select will appear at the top of the facet list under Selected Facets.
• To remove a selected facet, click the X () next to the value at the top of the list, under Selected Facets, or deselect the check box next to the value.
• Click Hide Facets to remove the facets from view.

3. Sort by Relevance and View Enhanced Search Results

4. Results

The number of results you receive and your place in the results list appears at the top and bottom of the results list.

• To refresh the results list, click the Refresh button ().

5. Search results

The Condensed Search Results screen provides a columnar view of bibliographic information about each record in the results list.

Condensed Search Results screen columns - Table

Column	Description
Title	The title of the item. You can sort this column alphabetically. Click the title to: Open and edit a bibliographic record View other records linked to the item View, add, or edit local holdings records and local bibliographic data Hover the information icon () to see additional information about a record, including: Copies owned Physical description
Author	The author of the item. You can sort this column alphabetically.
OCLC Number	The OCLC number for the record. You can sort this column numerically.
Publisher	The publisher of the item.
Publication Date	The publication year of the item. You can sort this column chronologically.
Format	The format icon and description for the item.
Language of Work	The language of work (as in 008/35-37) of the item.
Language of Cataloging	The language that is used to catalog the item.
Cataloging Source	The organization that created the original record for the item.
Authentication Code	Indicates that a record has been reviewed and authenticated. See 042 Authentication Code for code definitions.
Encoding Level	The degree of completeness of the MARC record. See ELvl Encoding Level for level definitions.
Held	The Held column: Indicates whether your library has added holdings to the record. If your library has added holdings, this means your library owns or has access to one or more items represented by the record. Shows the number of local holdings records that your library has added to the bibliographic record. Click the LHR(s) link to view a list of the related local holdings records.
WorldCat Holdings	The number of other libraries that hold the item. Click the link to open the WorldCat Holdings screen for the item.
Group Holdings	The number of holdings that libraries in your cataloging group hold (including your institution).  Note: This column is only selectable if your library is part of a cataloging group.
Action	Click the Show Actions button () and select one of the following from the pop-up menu: Edit Bibliographic Record - Open the record for editing. Derive Bibliographic Record - Create a new record from the existing record.  Open Details - Open the Details screen for the record. From the Details screen, you can click Copies to view the shelving location for copies of items owned by your institution. The shelving information comes from either the permanent shelving location in 852 $c or the temporary shelving location 876-8 $l. Shelving information appears for monographic items, but is not available for serial and multi-part items unless different parts of the item can display a different shelving location (e.g., volume 1 has an 876, but volumes 2 and 3 do not).

6. Display preferences and Rows