856 field processing in records (Fundamentals)

About 856 Field settings

WorldCat records include 856 fields and various URLs that are not accessible to your institution. For records from knowledge base collections, Collection Manager Fundamentals removes the URLs from WorldCat records and adds your library-specific links.

Titles are often available through more than one provider. If you have a title in multiple knowledge base collections, Collection Manager Fundamentals will deliver a single record for the knowledge base title and the record will have multiple URLs.

By default, your library will receive updated records when titles are available through new providers and the relevant URLs will be added in those records. Likewise, your library will receive updated records when providers no longer offer titles and the relevant URLs will be removed in those records.

When Collection Manager Fundamentals processes records for your library, it will modify the 856 fields for your records according to your customizations.

To customize 856 fields:

1. Navigate to Institution Settings > MARC Records > Customize Records.
2. Complete the Knowledge Base Collection 856 Field settings for records from knowledge base collections in Collection Manager Fundamentals.

For complete instructions, see MARC Records, Knowledge Base Collection 856 Field.

If your ILS requires a separate MARC record with a single URL for every instance of an electronic title, you can select collection-level settings to have the records for a collection delivered in a separate file and select a setting to isolate the file output from other collection activity. For more information, see the knowledge base collection-level Delivery File Output settings.

Example of 856 processing for knowledge base collections

In this example, the WorldCat 856 fields were deleted and library-specific 856 fields and customizations from Collection Manager Fundamentals were added. The subfield z and the free text Click for resource was added.

856 fields in the WorldCat record before processing:

=856 4\$uhttp://www.contentreserve.com/Title...rmat=50$zClick for information
=856 40$3Ebook Library$uhttp://public.eblib.com/EBLPublic/P...do?ptiID=21676
=856 40$3ebrary$uhttp://site.ebrary.com/id/10161961
=856 40$3EBSCOhost$uhttp://search.ebscohost.com/login.a...labk&AN=112000
=856 40$3MyiLibrary$uhttp://www.myilibrary.com?id=20884
=856 40$uhttp://marc.crcnetbase.com/ISBN/9780203913512
=856 41$3MyiLibrary, Table of contents$uhttp://www.myilibrary.com?id=20884&ref=toc

856 fields in the record after processing:

=856 40$uhttp://www.library.drexel.edu/cgi-bin/r.cgi?url=http://marc.crcnetbase.com/isbn/9780203913512$zClick for resource