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856 field processing in records

About 856 Field settings

WorldCat records include 856 fields and various URLs that are not accessible to your institution. For records from knowledge base collections, Collection Manger removes the URLs from master WorldCat records and adds your library-specific links.

Titles are often available through more than one provider. If you have a title in multiple knowledge base collections, Collection Manager will deliver a single record for the knowledge base title and the record will have multiple URLs.

By default, your library will receive updated records when titles are available through new providers and the relevant URLs will be added in those records. Likewise, your library will receive updated records when providers no longer offer titles and the relevant URLs will be removed in those records.

When Collection Manager processes records for your library, it will modify the 856 fields for your records according to your customizations.

To customize 856 fields:

  1. Navigate to Settings > MARC Records > Customize Records.
  2. Complete one or both of the sections with 856 field settings:
    • Complete the Knowledge Base Collection 856 Field settings for records from knowledge base collections in Collection Manager
    • Complete the WorldCat 856 Field settings for records from query collections, cataloging partner collections, and for update records for your WorldCat holdings

For complete instructions, see MARC Records, Knowledge Base Collection 856 Field.

If your ILS requires a separate MARC record with a single URL for every instance of an electronic title, you can select collection-level settings to have the records for a collection delivered in a separate file and select a setting to isolate the file output from other collection activity. For more information, see the knowledge base collection-level Delivery File Output settings.

Example of 856 processing for knowledge base collections

In this example, the WorldCat 856 fields were deleted and library-specific 856 fields and customizations from Collection Manager were added. The subfield z and the free text Click for resource was added.

856 fields in the master record before processing:

=856 4\$uhttp://www.contentreserve.com/Title...rmat=50$zClick for information
=856 40$3Ebook Library$uhttp://public.eblib.com/EBLPublic/P...do?ptiID=21676
=856 40$3ebrary$uhttp://site.ebrary.com/id/10161961
=856 40$3EBSCOhost$uhttp://search.ebscohost.com/login.a...labk&AN=112000
=856 40$3MyiLibrary$uhttp://www.myilibrary.com?id=20884
=856 40$uhttp://marc.crcnetbase.com/ISBN/9780203913512
=856 41$3MyiLibrary, Table of contents$uhttp://www.myilibrary.com?id=20884&ref=toc

856 fields in the record after processing:

=856 40$uhttp://www.library.drexel.edu/cgi-bin/r.cgi?url=http://marc.crcnetbase.com/isbn/9780203913512$zClick for resource

Examples of 856 processing query collections, cataloging partner collections, and WorldCat updates

Example 1:

In this example, only the 856 field from the master WorldCat record that matches the domain remains.
Domain entered: http://site.ebrary.com

856 fields in the master record before processing:

=856 40 $3 Ebook Library $u http://public.eblib.com/EBLPublic/Pu...o?ptiID=729510
=856 40 $3 ebrary $u http://site.ebrary.com/ id/10481003
=856 40 $3 Safari Books Online $u http://proquest.safaribooksonline.co...=9780814417287
=856 40 $3 Books24x7 $u http://www.books24x7.com/marc.asp?bookid=38070
=856 40 $u http://resolver.library.cornell.edu/...s24x7&id=38070 $z Connect to full text.

856 fields in record after processing:

=856 40 $3 ebrary $u http://site.ebrary.com/id/10481003

Example 2:

In this example, all of the 856 fields from the WorldCat master record remain because the domain entered does not match any URL.
Domain entered: http://www.knovel.com

856 fields in the master record before processing:

=856 40 $3 ebrary $u http://site.ebrary.com/id/10533695
=856 40 $3 EBSCOhost $u http://search.ebscohost.com/login.as...nlabk&A=435015
=856 40 $3 Books24x7 $u http://www.books24x7.com/marc.asp?bookid=42739
=856 40 $z Available by subscription from Safari Books Online $u http://proquest.safaribooksonline.co...=9781435459588

856 fields in the record after processing:

=856 40 $3 ebrary $u http://site.ebrary.com/id/10533695
=856 40 $3 EBSCOhost $u http://search.ebscohost.com/login.as...labk&AN=435015
=856 40 $3 Books24x7 $u http://www.books24x7.com/marc.asp?bookid=42739
=856 40 $z Available by subscription from Safari Books Online $u http://proquest.safaribooksonline.co...=9781435459588