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OCLC Support

Search Online Authority Save File

Find out how to access and use the Search Online Authority Save File window in Connexion client.

Purpose of the Search Online Authority Save File window

Search the online authority save file for:

  • Specific save file records 
  • All saved records 
  • All records with a specific workflow status (workflow is the only status for authority records 
  • Records you submitted to other libraries for review 
  • Records your library submitted to other libraries for review
    Or
    Records submitted to your library for review (all or those submitted by a library you specify)

Access the Search Online Authority Save File window

  1. Navigate to Authorities > Search > Online Save File, or click Search Online Authority Save File button, or press <Alt><F3>.
    • If you are logged on to OCLC Connexion, the Search Online Authority Save File window opens immediately.
    • If you are not already logged on, the Logon OCLC Connexion window opens. As soon as you complete the logon and close the Welcome window, the Search Online Authority Save File window opens automatically.
  2. Enter search term(s) and select an index for each. Combine multiple terms by selecting a Boolean operator. 
  3. (Optional) Filter search results by selecting a status. 
  4. (Optional) Limit results to only records your library submitted for review.
    Or
    Limit to records submitted to your library for review or to those submitted by one or more libraries with specified institution symbol(s). 
  5. Click OK to send the search. 

See more about how to search the online authority save file.

Search Online Authority Save File window: Features and buttons

Feature How to use
Search for ... in
text fields and index lists
  1. Enter a search in a text field and select an index from the adjacent list.
  2. (Optional) Enter another search in the other text field and select a different index. Combine by selecting a Boolean operator. 

Or

Select

Leave all search criteria empty and click OK to retrieve all records in the file. You can then click a column heading in the results list to sort the list to find the records you need. Sorting options (column headings) include:

  • Save file number 
  • Main entry 
  • Expire date 
  • Workflow status 
  • Review status 
  • Reviewing institution
Tips for search terms:
  • Use truncation (*) to find variant endings (e.g., librar*, comput*, catalog*).
  • Use character masking (?) to find variant spellings (e.g., col?r retrieves color and colour).
AND/OR/NOT list If combining search terms in different indexes, click a Boolean operators to indicate how you want to combine the terms:
  • AND - Finds records that contain both terms in the same record.
  • OR - Finds records that contain either term.
  • NOT - Finds records that contain the first term but not the second term.
with ... Workflow Status and list (Optional) Limit your search by workflow status.

In the list next to the Workflow Status box, click the status you want to search for:
  • Completed
  • Imported
  • In Process
  • In Review
  • New
  • Responded
Or

Find all records with a particular workflow status by entering no other search criteria.

See status descriptions.
Submitted for Review check box Select the check box to select or clear the option to retrieve records you submitted to another library for review.
Retain Search check box Select or deselect the option to keep the most recent search in the Search for box(es) between logon sessions.

If you retain the last search, the client keeps search terms, indexes, and Boolean operators.

A check mark indicates that the option is selected.
Review File check boxes Select one of the following check boxes to retrieve Review File records only:
  • All Review File Records - Retrieves all review records submitted to your library by other libraries for review.
  • Review File Records for Institution - When this check box is selected, the adjacent text box is available. Enter an institution symbol to retrieve review records submitted to you by that specific institution.

 

Button name Click the button to...
OK Send the search (or press <Enter>).
Cancel Cancel the search and close the window.
Enter Diacritics Open the Enter Diacritics and Special Characters window to enter a diacritic or character in a search.
Clear Search Clear search term. The client keeps the last Boolean operators and indexes you used.

 

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