Skip to main content
OCLC Support

Labels and symbols in the Control Headings window

Discover how labels and symbols work in the Control Headings window in Connexion client.

Labels and symbols

The following table explains the labels, highlighting, and symbols that may appear in the Control Headings window:

Label or symbol Purpose/meaning
Fully controlled
  • All elements in the heading exactly match single authority records.
Multi-controlled
  • At least two elements in the heading match single authority records. At least one element in the heading was not matched to an authority record.
Partially controlled
  • Only one element in the heading exactly matches a single authority record. At least one element in the heading was not matched to an authority record.
Subdivision record
  • The heading matches an 18x authority record.
    Or
  • The geographic subdivision matches a 781 field in a 151 authority record.
[Tag only]
  • The entire heading is associated with a single authority record.
151 form
  • The geographic subdivision matches the 151 form of the heading.
  • No 781 field was found in the 151 authority record.
>>
Match to cross-reference in one authority record

Or

Match to cross-reference in multiple authority records
  • Double angle brackets indicate that the heading does not match a record for an established heading but does match a cross-reference.
  • When the cross-reference appears in a single authority record, the system automatically suggests heading(s) using the preferred form.
  • All cross-referenced forms are listed. You select the preferred form most appropriate for use in the record you are editing.
Requested control is for an unqualified personal name
  • Indicates that you should check the linked authority record before inserting the heading, to verify that this is an appropriate subject heading for the name in the bibliographic record.
Not valid for use as a subdivision
  • The system determined that this element is invalid for use as a subdivision.
  • You cannot append this element when building a heading.
Not valid for use-- Reference record
  • The form of the main entry in the bibliographic record matches a reference record.
  • The current form cannot be used to build a controlled heading.
  • In the New Query box, revise the text and retry the search for a matching authority record.
No authority record found
  • The heading or subdivision was not matched to an authority record.
  • Check the heading or subdivision for typing errors.
Highlighting aqua
  • The main entry can be subdivided geographically.
  • You can build a controlled heading by appending a geographic subdivision.
Highlighting fuchsia
  • The highlighted elements of the heading exactly match a single authority record. However, they are separated by a geographic subdivision.
Thesauri labels to the right of headings listed
  • Each entry in headings presented for consideration is labeled with the Library of Congress thesaurus of origin.


Examples:

  • LC Name
  • LC Subject
  • LC Name/Subject - This label means that the heading contains at least one element from the LC Name thesaurus and one from the LC Subject thesaurus.
  • LC Genre

Examples

Example of ... Result of Control Headings > Single action (Edit menu)
Automatic full control to multiple authority records:

650_0 Teacher educators ‡z Glen Canyon (Utah and Ariz.) ‡v Congresses
  • Connexion automatically controls the heading to three authority records.
  • The Control Headings window does not open.
Unqualified personal name and invalid geographic subdivision:

600 10 Houston, Bud ‡v Anecdotes ‡z Ohio
  • The Control Headings window opens.
  • Click Insert Heading next to the fully controlled 600 heading: 600 10 Houston, Bud ‡v Anecdotes
  • The heading is fully controlled to two authority records.
  • The heading with the invalid geographic subdivision is labeled Multi-controlled.
Original main entry matches two cross-references; invalid geographic subdivision for one of them:

650_0 Alms and almsgiving ‡z Mississippi ‡x Accounting
  • The Control Headings window opens.
  • The main entry matches cross-references to two preferred headings. Both preferred forms are listed: Charity and Charities.
  • Click Modify Heading next to Charities.
  • The system suggests a list of headings.
  • Click Insert Heading next to the fully controlled 650 heading: 650 _0 Charities ‡z Mississippi ‡x Accounting

     Note: If you click Modify Heading next to Charity, you see that it cannot be geographically subdivided.

Original main entry not matched; requires correction and new query:

651_0 Mississippi Country (Mo.) ‡x History, Military ‡v Diaries
  • The Control Headings window opens.
  • The system shows no match for the main entry because County is misspelled Country.
  • In the New Query box, correct the error, and then click Match Best.
  • The system returns an exact match for the corrected heading.
  • Click Insert Heading next to the fully controlled 651 heading: 651 _0 Mississippi County (Mo.) ‡x History, Military ‡v Diaries