About default constant data

Overview

• Online default constant data:
  • One online default constant data record is associated with each Connexion authorization during each session.
  • If multiple people at your institution share the same authorization, you also share one default constant data.
  • If one person changes the default constant data, the new default is set for all people who share the authorization.
• Local default constant data:
  • You can create as many local constant data files as you need to accommodate the needs of different staff people. However, if you share a local file:
    • Each can have only one designated default constant data record.
    • If multiple people share the same local file, you also share one default constant data.
    • If one person changes the default constant data, the new default is set for all people who share the local file.
• You can set any constant data record as your default authority constant data.
• You can edit your default authority constant data or change the default to another record any time.
• The advantage of using default constant data is that you can apply data you use without having to remember a record’s name or search for the constant data record first.

Ways to apply constant data

You can apply online or local constant data several ways using Edit > Constant Data commands on either the Online submenu or the Local submenu:

• Apply default - If you have set a default constant data record, selected the fields you want to apply (fixed, variable, or both), you can apply the default to records using a single command.
  
  Or apply the default to:
  • Imported records - Applies local default constant data (see Import authority records)
  • Records retrieved via batch searching - Applies online default constant data if you import to the online save file or applies the local default if you import to the local save file (see Run batch processing)
• Apply by name - Enter the name of the constant data record you want to apply and select the fields to apply (fixed, variable, or both).
• Apply from a list - Retrieve a list of constant data records, select a record you want to apply, select the fields to apply (fixed, variable, or both), and apply from the list.