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About using authority save file search results

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Find an overview on using authority save file search results in Connexion client.

How results display

The following table shows how the client presents search results when you search the online or local save file.

Applies to online and/or
local save file?		 Number of records found The client displays ...
Online and local save file 0 A message asking you to change or simplify the search and try again
Online and local save file 1 The full record
Online save file only 2 to 100
  • A list of records showing extensive details
  • The list is sorted in descending order by save file number (number the system assigns when you save a record)
  101 records or more
  • A message that tells you:
    • The total number of records found
    • That the displayed list contains the first 100 records
    • How to view the next 100 (View > Next 100 Records)
  • A list of the first 100 records

    The entire list is sorted by save file number, even though you see only 100 entries at a time
Local save file only 2 to 9,999
  • A continuous list of all records in the local file, showing extensive details
  • The list is sorted in order by main entry, unless you specified a different sort order in the Search Local Authority Save File dialog when you did the search

What results lists show

 Note: Changes you make to the content of a record or actions you take on a record opened from a list are not reflected in the list until you resave the record, close the list, and do the search again. The list reopens showing the updated information.

Online authority save file list

The title bar gives the title of the list. For each record entry, columns show the following information in this order, by default (you can customize the way the list displays):

  • Save # (unique save file number assigned by the system when you save a record)
  • Main entry (default sort order)
  • Expires (number of days till the record expires and the system deletes it unless you resave) (maximum number of days: 20)
  • Workflow status. System assigns:
    • Imported for records you import
    • In Process, a default status you can change to Completed, In Review, or New (using Action > Set Status)
  • Review (shows Submitted for records submitted to your library for review)
  • Reviewing Institutions (OCLC institution symbol for a library for which you requested review records)

Local authority save file list

The title bar gives the title of the list and the name of local file. For each record, columns show the following information in this order, by default (you can customize the way the list displays):

  • Save # (unique save file number assigned by the system when you save a record)
  • Main entry (default sort order)
  • OCLC Control # (ARN or NEW if workform)
  • Date/Time Added (date and time the record was added to the local file
  • Code (MARC organization code for NACO participants)
  • Locked (shows Locked if WorldCat record is locked; blank if not)
  • Lock Expiration (date the lock expires; lock cannot be extended for authority records)
  • Workflow status. System assigns:
    • Imported for records you import
    • In Process, a default status you can change to Completed, In Review, or New (using Action > Set Status)
  • Source status (system assigns the source status based on the record's origin)
  • Action statuses:
    • Add (C=Complete, F=Failed, R=Ready, or Not Set)
    • Export (C=Complete, F=Failed, R=Ready, or Not Set)
    • Replace (C=Complete, F=Failed, R=Ready, or Not Set)
    • Validate (C=Complete, F=Failed, or Not Set)
    • Submit (C=Complete, F=Failed, R=Ready, or Not Set)
    • (Blank = not set)
  • My Status (free-text note or identifier you enter)