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Learn how to use the Items section of the Website Configuration Tool to enable print, download, images, hyperlinks, and share features.

Use the Items configuration to set various options that are available when end users view items in your collections. For example, manage print and download options, choose whether to display hyperlinks for fields with controlled vocabulary, and configure AddThis settings for sharing.


If enabled, the Print feature displays a Print button above the record search box. End users can then click to print the item.

The printing behavior varies depending on the type of digital item. For example, PDF items will open in a PDF viewer from which you can print. To print the PDF item preview with metadata, use the browser’s print function.

If you have a compound object of images or PDFs, you can set it so users can choose to print just one page or the entire compound object by selecting from the dropdown menu of the Print button. For PDFs, choose to Convert multiple-page pdf files to compound objects in CONTENTdm Administration, see PDF conversion, or in the Project Client, see Work with PDF files. For image compound objects, choose to Create print PDF on the Page Information screen while using the add compound objects wizard, see Choose a type of compound object to create

Configure the Print button

  1. From the Website Configuration Tool, select the Global Settings or Collection-level Settings tab.
  2. From the left-side menu, select Items > Print.
  3. Select Enable Print button.
  4. Click Save, then choose to Preview or Publish.


If enabled, the Download feature displays a Download button above the record search box, allowing the end users to download the digital file.

 Note: Even if enabled, the Download button won't display for metadata-only items.

For images, you can also choose options for download sizes. End users can choose from these options through a dropdown menu. These options are not applicable for items other than images. 

Configure the Download options

  1. From the Website Configuration Tool, select the Global Settings or Collection-level Settings tab.
  2. From the left-side menu, select Items > Download.
  3. Select Enable Download button.
  4. Select the checkbox for each size option you want to display for image files.  Also, edit the Menu Label to be used.
    • Small Image (maximum 250 x 250 pixels)
    • Medium Image (maximum 500 x 500 pixels)
    • Large Image (maximum 1000 x 1000 pixels)
    • Extra Large Image (maximum 2000 x 2000 pixels)
    • Full Size Image (full resolution of stored image)
    • Archival Image (original image stored in Archive File Manager)
  5. Click Save, then choose to Preview or Publish.


 Note: Global Settings only.

Choose whether to enable IIIF Image API for your website.  For more information about IIIF, please see IIIF API. 


If enabled, the Hyperlinks setting will display controlled vocabulary in metadata fields as hyperlinks. End users can click those hyperlinks to bring up a search for that term in the field for the current collection. For more information on controlled vocabulary, see Use controlled vocabulary.

 Note: This feature does not have any impact on hyperlinks that are added manually to metadata fields. Those hyperlinks will always display, regardless of the configurations set in this menu.

Configure hyperlinks for controlled vocabulary

  1. From the Website Configuration Tool, select the Global Settings or Collection-level Settings tab.
  2. From the left-side menu, select Items > Hyperlinks.
  3. Choose to Enable  for fields with controlled vocabulary or Disable for all fields.
  4. Click Save, then choose to Preview or Publish.


If enabled, the Share feature displays share options above the Print and Download buttons. End users can click to share the item using popular platforms, such as e-mail, Facebook and Twitter.

The Share feature uses AddThis, a free bookmarking and sharing service. You need to register an account with this service, configure the profile for your site’s sharing options, and paste the ID into Website Configuration Tool.

Set up your site profile with AddThis

  1. Go to the AddThis site to register an account. 
  2. When you are asked to Select a Tool, choose Share Buttons. Alternatively, select Add Profile from the upper-left + menu. Next, select Tools from the top menu, and choose to add Share Buttons.
  3. Choose Inline for Select a Tool Type.
  4. Choose Smart Sorting by AddThis, or Selected by You if you want to choose which services to use, such as Facebook, Twitter, etc. Hover on the ? button for more information about these two options.
  5. From the Get the code page, find your site's profile ID.  Because CONTENTdm already incorporated the function, you don’t need to follow on-screen instructions. 
    1. Find the profile ID in the code you are supposed to copy. Copy the string right after the = sign in addthis_widget.js#pubid=. It will look something like this: ra-5d6402ef7d473b76.
    2. Or click Profile Settings from the upper-right corner, and find the string for ID in General. Copy the ID.

Enable and configure the Share feature

  1. From the Website Configuration Tool, select the Global Settings or Collection-level Settings tab.
  2. From the left-side menu, select Items > Share.
  3. Select Enable AddThis Functionality.
  4. Paste the ID you copied from AddThis into the AddThis ID box.
  5. Click Save, then choose to Preview or Publish.

Saved Items

If enabled, the Saved Items feature allows end users to save items and export or share a link of those items, similar to the favorites feature for CONTENTdm 6.X. 

Once enabled, the Save option will appear on item pages and search pages in your website. Click the Save button to save the item.  The button will update to say Saved. Click Saved to unsave the item.


You can also save a child page of a compound object, which is especially useful for compound objects with a large number of pages. The Save button operates on what’s currently displaying (use the URL to confirm), either the parent object or the current child.

A Save All button will also appear on the search/browse pages which will save all items on the current page. If all items are saved, the button changes to Remove All, which un-saves all items on this page.

View and manage your saved items through the Saved Items page at https://.../digital/saved. To use the Saved Items page, add a link to it in your main navigation through Global Settings > Navigation > Menu, or by customization. 

On the Saved Items page, items are sorted in the order they were saved. You can add up to 200 items to your Saved Items. 

There are 3 action buttons on this page:

 Note:  These operations will apply only to those items that are selected. 

  • Remove: Remove the selected items from the Saved Items page.
  • Create Link: Build a permanent link to the selected items.  The URL will include some random characters which you will have the option to append custom link text to help identify the URL. 
    • You cannot modify the set of items for a link after it is created.  To share a different set of items, create another link. 
    • Save or bookmark the created link as you cannot retrieve a created link once you have closed the dialog box. 

       Note:  reCAPTCHA is used to prevent bots from creating junk links.  If your site is using a custom domain and would like to use the Saved Items feature, please contact OCLC Support to have your custom domain added to reCaptcha.

  • Export:  Choose to save a plain text file or a Simple HTML file, which can be emailed or shared to others. 
    •  Note: The Public URL defined in Website Configuration Tool > Global Settings > Analytics & SEO > Public URL is used to generate links in the exported files. Make sure your URL does NOT include a "/" at the very end for the links to work properly in the exported files (even though the example URL shows the /).

If you save restricted items in your list and share a link (or exported file) to those items, anyone viewing that link will not be able to see those items unless they also have access rights to view them. 

The fields for display (list view) on Saved Items page, shared link page, exported .txt and .html files all follow the search/browse page display, which can be set in Website Configuration Tool > Global Settings > Results > Choose fields for display and order they appear in.

 Note: The first display field set in Website Configuration Tool must be the first field in CONTENTdm Administration for it to appear properly for Saved Items.

You can use the Saved Items feature without logging in. If used without logging in, items added to the Saved Items page are kept in the browser’s cache. If you are working on a public computer, you should use Remove to clear all saved items before you leave the workstation. (You can also clear saved items by deleting the browser's cache.)

If you want to keep your saved items with you, you should create an account with CONTENTdm and log in. On the Saved Items page, you can follow the link to the Log in page to create an account or log in:

Saved items screen with the "Log in or create account" link highlighted



CONTENTdm user accounts use OCLC LDAP accounts, which are the same as CONTENTdm administration accounts. (The same account will work for all CONTENTdm sites which have the Saved Items feature turned on. But the saved items lists will be different for each site.) For the account function to work, you need to have enabled your login page in Website Configuration Tool.

 Note: If for some reason, you want your users to use the Saved Items feature, but don’t want to enable the login page, or only want them to use the Saved Items anonymously, you can modify the interface text on Saved Items page so that there won’t be a link to the login page.

If you save some items as an anonymous user, then log in, the system will try to merge the items with those you already have in your account. If total items would exceed 200 during merging (after removing duplicates), the newest saved items before you logged in would be discarded – those over 200. 

If you log out with some saved items, they will remain on the browser's cache. This means if you are working on a public computer, you should log out, and remove all of your saved items before you leave.

You cannot work across browsers/devices when you are logged in simultaneously – the items might not sync correctly. You will need to log out of the browser/device you stopped working on, and log in to the browser/device you intend to work on. CONTENTdm does have a time-out mechanism built-in for inactivity.

Enable and configure the Saved Items feature

  1. From the Website Configuration Tool, select the Global Settings tab.
  2. From the left-side menu, select Items > Saved Items.
  3. Select Enable saved items.
  4. Follow the instruction below to add a link on your website to the saved items management page using /digital/saved as the URL.
  5. Turn on login page by going to Navigation > Menu, select Enable login.
  6. Click Save, then choose to Preview or Publish.
  7. If you are using a custom domain, contact OCLC Support to have your custom domain added to reCaptcha to use the Create Link function.