02. Overview of CBS fields, subfields, properties, etc. – bibliographic and holdings format

Last updated
Save as PDF

CBS tag	PICA+ tag	Description	Explanation	CBS/PICA+ subf.¹	Description	R / NR²	M / O³	S / NS⁴	F/P⁵
0000	001@	ILN-bits, supplier code etc.				NR	O	S	F
				$0 / $0	ILN-bits, userbits	NR	O
				$a / $a	Supplier code	NR	O
				$b / $b	Identification in PiCarta of Online Contents journal	NR	O
				$c / $c	Indication of part of Online Contents	NR	O
				$d / $d	Indication for ORS	NR	O
				$e / $e	Status of order in LBS in ACQ	NR	O
				$o / $o	OPAC flag (Y or N)	NR	O
0001	001X	Owner main/master record, ORS flag		Order of subfields $A and $B is not controlled.		NR	O	S	F
				$0 / $0	Owner	NR	M
				$a / $a	ILN of the library that 'fosters' an L-record	NR	O
				$A / $A	ORS flag – database number	NR	O
				$B / $B	ORS flag – database number	NR	O
-	101@	ILN of local and copy data	This tag is not as such present in the database. It is generated during the presentation process and is important for the index generation process.			NR	O	S	P
				$l / $l	Brief name of library	NR	M
				$a / $a	ILN	NR	M
0002	201@	OPAC flag and request information OPC4		Order of subfields is not controlled:		NR	O	S	F
				$a /$a	Request information	NR	O
				$b / $b	Code	NR	O
				$d / $d	Return date (Lending period until)	NR	O
				$e / $e	EPN	NR	O
				$f / $f	File number	NR	O
				$l / $l	Link (URL) (only loanfunctions 3)	NR	O
				$m / $m	Material type	NR	O
				$n / $n	Number of reservations	NR	O
				$o / $o	OPAC flag	NR	O
				$u / $u	Loan status	NR	O
				$v / $v	Availability for loan	NR	O
				$w / $w	Extra request information	NR	O
010X	003@/0X	Record Control Number (PPN)⁶	OCLC MARC tag M001 is not used here, because the 010X tag can occur more than once.			NR per occ.	M	S	Filtered, because this tag is part of the heading in several displays.
				$0 / $0	Record Control Number (PPN)	NR	M
2100	203@	Copy Control Number (EPN)				NR	M	S	P
				$0 / $0	Copy Control Number (EPN)	NR	M
0200	001A	Source and date of creation of main/master level data				NR	M	S	Filtered, because this tag is part of the heading in several displays.
				$0 / $0	Source and date of creation of main/master level data	NR	M
2200	201A	Date of creation of copy data	To be able to use tag 201A, it is necessary that in the configuration file with the key [ACTABL#CAT#csn_cat] the following value is active: \ADDCOPYINSERTIONDATE=ON. This tag is mandatory when this is configured.			NR	M	S	P
				$0 / $0	Date of creation of copy data	NR	M
0210	001B	Source, date and time of the last transaction of main/master level data				NR	M	S	Filtered, because this tag is part of the heading in several displays.
				$0 / $0	Source and date of main/master level data	NR	M
				$t / $t	Time of the last transaction of main/master level data	NR	M
1210	101B	Date and time of the last transaction of local data				NR	M	S	P
				$0 /$0	Date of local level data	NR	M
				$t / $t	Time of the last transaction of local level data	NR	M
2210	201B	Date and time of the last transaction of copy data
				$0 / $0	Date of copy level data	NR	M
				$t / $t	Time of the last transaction of copy level data	NR	M
0230	001D	Source and date of owner of status of main/master level data	The “owner” of the main/master level data is the library that gives the full encoding level to a record, on the third position of field 0500 / 002@.			NR	M	S	Filtered, because this tag is part of the heading in several displays.
				$0 / $0	Source and date of owner of main/master level data	NR	M
1230	101D	Date of owner of local data				NR	M	S	P
				$0 / $0	Date of owner of local data	NR	M
2230	201D	Date and owner of copy data	This tag is mandatory when this is configured. The owner of the copy data is the library to which this data belongs.			NR	M	S	P
				$0 / $0	Date of owner of copy data	NR	M
0240	001E	Source and date of offline deletion of main/master level data				NR	O	S	Filtered, because this tag is part of the heading.
				$0 / $0	Source and date of offline deletion of main/master level data	NR	M
1240	101E	Source and date of offline deletion of local data	This tag is generated during an offline process and is not stored in the database.			NR	O	S	F
				$0 / $0	Source and date of offline deletion of local data	NR	M
2240	201E	Source and date of offline deletion of copy data	This tag is generated during an offline process and is not stored in the database.			NR	O	S	F
				$0 / $0	Source and date of offline deletion of copy data	NR	M
0250	001L	Logical timestamp of the last transaction of the whole record (levels 0, 1 and 2)	Relevant tag e.g. for the Master Record Model. This tag is mandatory when this is configured: NEW001L=ON in CAT.			NR	M	S	P
				$0 / $0	Logical timestamp of the last transaction of the whole record (levels 0, 1 and 2)	NR	M
0251	002V	Master record timestamp	Relevant tag for the Master Record Model			NR	O	NS	P
				$0 / $0	Master record timestamp
0252	002W	Date of creation (yymmdd) in original database of main/master level data	Date originates from tag 008 Fixed-Length Data Elements, characters 00-05 Date entered on file. Only the date is put in this tag; the source code of the original library is not added. The year yy is not converted into yyyy, because MARC tag 008 still uses 6 characters and not 8 for the creation date. When there is no date, the string consists of zeros, or, when the string contains non-digits, then this tag is not used.			NR	O	NS	P
				$0 / $0	Date of creation (yymmdd) in original database of main/master level data	NR	M
2252	202W	Date of creation (yymmdd) in original database of copy data				NR	O	NS	P
				$0 / $0	Date of creation (yymmdd) in original database of copy data	NR	M
0300	001U	Character set – main/master level				NR	O	S	F
				$0 / $0	Character set – main/master level	NR	M
1300	101U	Character set – local level				NR	O	S	F
				$0 / $0	Character set – local level	NR	M
2300	201U	Character set – copy level				NR	O	S	F
				$0 / $0	Characterset – copy level	R	M
0310	001M	Code for cataloguing source – main/master level				NR	O	S	P
				$0 / $0	Code for cataloguing source – main/master level	NR	M
1310	101M	Code for cataloguing source – local level				NR	O	S	P
				$0 / $0	Code for cataloguing source – local level	NR	M
2310	201M	Code for cataloguing source – copy level				NR	O	S	P
				$0 / $0	Code for cataloguing source – copy level	NR	M
0315	001Q	Validation warnings				R	O	S	F
				$a / $a	Input date of tag	NR	M
				$b / $b	Source (e.g. external library number)	NR	M
				$c / $c	Message number (in validation)	NR	M
				$d / $d	Message text (in validation)	NR	M
0316	001R	WorldCat message – main/master level				R	O	S	F
1316	101R	WorldCat message – local level				R	O	S	F
2316	201R	WorldCat message – copy level				R	O	S	F
				$a / $a	Date and time when message was sent	NR	M
				$b / $b	OCLC institution symbol of user who triggered the message	NR	M
				$c / $c	Severity of the message ("info", "warning", "error")	NR	M
				$d / $d	Message text	NR	M
0317	001S	Import FCV error message
				$a / $a	Import FCV error message	R	M
0320	009T	URL checker – main/master level				R	O	NS	F
1320	109T	URL checker – local level				R	O	NS	F
2320	209T	URL checker – copy level				R	O	NS	F
				$6 / $T "/" / $U	Occurrence / script code	NR	O
				$a / $a	Broken URL	NR	M
				$b / $b	Error	NR	M
				$c / $c	Event date	NR	M
0322	009V	Location and inventory number of unique thing				NR	O
				$a / $a	Place, (abbreviated) name of organization	NR	M	NS	n/a
				$b / $b	Inventory number of unique thing	NR	O
0325	038K	Link because of double input				NR	O	S	n/a
				$A / $A	PPN	NR	M
0326	038L	Link of possible duplicate and score of offline matching				R	O	S	n/a
				$a / $a	Matching/merging origin	NR	M
				$b / $b	Status	NR	M
				$x / $x	Score	NR	M
				$Z / $9	PPN	NR	M
0327	042@	Matching data				NR	O	S	P
				$0 / $0	Coded information	NR	M
				$c / $c	Name import file	NR	O
				$d / $d	Filing number in import file	NR	O
				$e / $e	Import date	NR	O
				$a / $a	Number of hits	NR	O
				$b / $b	PPN matching candidate	R	O
0500	002@	Bibliographic type and status				NR	M	NS	May be part of coded data templates. If so, this tag is filtered by the software related to coded data templates.
				$0 / $0	Bibliographic type and status	NR	M
2601	203B	Copy Control Number (EPN) of the copy block of the “slave” record	Relevant tag for the Master Record Model			NR	O	NS	P
				$0 / $0	Copy Control Number (EPN) of the copy block of the “slave” record	NR	M
0602	003C	Master record source PPN	Relevant tag for the Master Record Model. This is the PPN of the preferred child and is mandatory for the master record.			NR	M	NS	P
				$0 / $0	Master record source PPN	NR	M
0603	003D	PPN of deduplicated record, i.e. Superseded PPN				R	O	S	P
				$0 / $0	PPN of deduplicated record, i.e. Superseded PPN	NR	M
0604	003E	Parallel main record control number				NR	O	S	P
				$0 / $0	Parallel main record control number	NR	M
1604	103E	Parallel local record control number				NR	O	S	P
				$0 / $0	Parallel main record control number	NR	O
				$a / $a	Parallel local record control number	NR	M
2604	203E	Parallel holding record control number				NR	O	S	P
				$0 / $0	Parallel main record control number	NR	O
				$a / $a	Parallel holding record control number	NR	M
0605	003F	Parallel main record control number of deduplicated record				R	O	S	P
				$0 / $0	Parallel main record control number of deduplicated record	NR	M
1605	103F	Parallel local record control number of deduplicated record				R	O	S	P
				$0 / $0	Parallel main record control number of deduplicated record	NR	O
				$a / $a	Parallel local record control number of deduplicated record	NR	M
2605	203F	Parallel holding record control number of deduplicated record				R	O	S	P
				$0 / $0	Parallel main record control number of deduplicated record	NR	O
				$a / $a	Parallel holding record control number of deduplicated record	NR	M
0614	003O	Control Number of the linked record in remote database – main/master level (e.g. WorldCat)	NR with the same external source; R when external source differs.			NR / R	O	S	F
				$a / $a	Remote Source Id (e.g. OCoLC)	NR	M
				$0 / $0	Record control number	NR	M
				$b / $b	Flag indicating whether the record has been merged with an existing record in the remote database	NR	O
1614	103O	Control Number of the linked record in remote database – local level E.g. WorldCat LBD control number	NR with the same external source; R when external source differs.			NR / R	O	S	F
2614	203O	Control Number of the linked record in remote database – copy level E.g. WorldCat LHR control number	NR with the same external source; R when external source differs.			NR / R	O	S	F
				$a / $a	Remote Source Id (e.g. OCoLC)	NR	M
				$0 / $0	Record control number	NR	M
0615	003P	Control number of the linked record in remote database that is superseded by another number (e.g. WorldCat)				R	O	S	P, but addable
				$a / $a	Remote source Id (e.g. OCoLC)	NR	M
				$0 / $0	Control number	NR	M
0618	003S	Horizontal link between work, expression or manifestation records	Tag relevant for IFLA LRM model		The subfields, except for $Z / $9, may be used for “automatic linking”.	R	O	NS	Not filtered; not protected
0619	003T	Vertical link between work, expression or manifestation records	Tag relevant for IFLA LRM model			R	O	NS	Not filtered; not protected
				$a /$a	Title	NR	O
				;$b / $B	Remainder of title	NR	O
				:$b / $C	Remainder of title	NR	O
				=$b / $D	Remainder of title	NR	O
				.$b / $E	Remainder of title	NR	O
				$b / $b	Remainder of title	NR	O
				.$n / $N	Number of part/section	R	O
				,$n / $O	Number of part/section	R	O
				$n / $n	Number of part/section	R	O
				.$p / $P	Name of part/section	R	O
				,$p / $Q	Name of part/section	R	O
				$p / $p	Name of part/section	R	O
				$Z / $9	Link	NR	O
0621	003V	Link (PPN) to master record	Tag relevant for the Master Record Model and is mandatory for childs in a cluster.			NR	M	NS	P
				$Z / $9	Link to master record	NR	M
0622	003W	OCLC Work ID	Used for FRBR			NR	O	NS	P
				$a / $a	Label	NR	M
				$0 / $0	Number	NR	M
0623	003X	Tag used within the scope of the Master Record Model and indicates that a record may not be clustered or sent to WorldCat	Tag relevant for the Master Record Model. Possible contents of subfield $a: “nomerge”, i.e. the record may not be clustered, or “noworldcat”, i.e. the record may not be exported to WorldCat.			R	O	NS	P
				$a / $a	Indications that a record may not be clustered or sent to WorldCat	R	M
0625	003Z⁷	Record control number of original database – main/master level	This tag is used for different things including for the Master Record Model.			R	O	NS	P
				$l / $l	Label	NR	M
				$0 / $0	Record control number level 0	NR	M
1625	103Z⁸	Record control number of original database – local level				R	O	NS	P
				$l / $l	Label	NR	M
				$0 / $0	Record control number level 0	NR	M
				$a / $a	Record control number level 1	NR	O
2625	203Z⁹	Record control number of original database – copy level				R	O	NS	P
				$l / $l	Label	NR	M
				$0 / $0	Record control number level 0	NR	M
				$a / $a	Record control number level 2	NR	O
0700	011@	Date of publication¹⁰				NR	O	NS	n/a
				<Indicator values> / $S	Indicators	NR	O
				$a / $a	Date of publication	NR	O
				$b / $b	Date of closing	NR	O
				$c / $c	Date of production/recording	NR	O
				$d / $d	Date of copyright	NR	O
				$e / $e	Date of original	NR	O
HXXX	208@/XXX	Holding header field	Tag on copy level			NR	Rq¹¹	NS	n/a
				$a / $a	Date	NR	M
				$b / $b	Selection key	NR	M
2010	209A	Library codes	Used for the synchronization with WorldCat. Tag on copy level			NR	O	NS	n/a
				$b / $b	Library code	NR	O
				$B / $B	Library code	NR	O
				$a / $a	OCLC symbol	NR	O
2025	231@	Holding (general)	Tag on copy level			NR	O	NS	n/a
				$a / $a	(Empty subfield)	NR	O
			The subfields $0, $5, $f, $d, $e, $b, $c, $j and $g form a group of subfields. This is called the begin cluster.	$0 / $0	Separator between every begin cluster	R	O
				$5 / $5	Indicates parallel numbering	R	O
				$f / $f	Series indication	R	O
				$d / $d	Volume	R	O
				$e / $e	Issue	R	O
				$b / $b	Day	R	O
				$c / $c	Month	R	O
				$j / $j	Starting year	R	O
				$g / $g	Comment	R	O
			The subfields $6, $p, $n, $o, $l, $m, $k and $q form a group of subfields. This is called the end cluster.	$6 / $6	Indicates current holding	R	O
				$p / $p	Series indication	R	O
				$n / $n	Volume	R	O
				$o / $o	Issue	R	O
				$l / $l	Day	R	O
				$m / $m	Month	R	O
				$k / $k	Last year	R	O
				$q / $q	Comment	R	O
			The subfields $2, $1, $3 and $4 form a group of subfields. This is called the comments cluster.	$2 / $2	First year of deposit period	NR	O
					Depository time	NR	O
					Number of kept issues	NR	O
					Comment on complete holding	NR	O
0900	098A	Tag for storing data on level 0 of the PICA format	Tag for storing data which are not part of the OCLC MARC format and must be kept on level 0 of the PICA format in the database.			R	O	NS	n/a
1900	198A	Tag for storing data on level 1 of the PICA format	Tag for storing data which are not part of the OCLC MARC format and must be kept on level 1 of the PICA format in the database.			R	O	NS	n/a
2900	298A	Tag for storing data on level 2 of the PICA format	Tag for storing data which are not part of the OCLC MARC format and must be kept on level 2 of the PICA format in the database.			R	O	NS	n/a
				$a / $a	Original tag. The first subfield $a must contain the original tag.	NR	M
				<Indicator values> / $S	Indicators of the original tag, if present	NR	M
				$a-z, A-Z, 0-9	Subfield(s) of the original tag	R	O
0901	098B	Data no longer in use on level 0 of the PICA format	Tag holds data on level 0 of the PICA format which are no longer in use. Or this tag holds data temporarily, i.e. (a selection of) the data in tag 098B is converted to the appropriate OCLC MARC tags and subfields. When this is ready, tag 098B is deleted in principle.			R	O	NS	n/a
1901	198B	Data no longer in use on level 1 of the PICA format	Tag holds data on level 1 of the PICA format which are no longer in use. Or this tag holds data temporarily, i.e. (a selection of) the data in tag 198B is converted to the appropriate OCLC MARC tags and subfields. When this is ready, tag 198B is deleted in principle.			R	O	NS	n/a
2901	298B	Data no longer in use on level 2 of the PICA format	Tag holds data on level 2 of the PICA format which are no longer in use. Or this tag holds data temporarily, i.e. (a selection of) the data in tag 298B is converted to the appropriate OCLC MARC tags and subfields. When this is ready, tag 298B is deleted in principle.			R	O	NS	n/a
				$a / $a	Original tag. The first subfield $a must contain the original tag	NR	M
				<Indicator values> / $S	Indicators of the original tag, if present	NR	M
				$a-z, A-Z, 0-9	Subfield(s) of the original tag	R	O
0902	098C	Data of the original source, used within the scope of the Master Record Model	Relevant tag for the Master Record Model			R?	O	NS	n/a
				<Indicator values> / $S	Indicators of tag 098C / 0902	NR	M
				$l / $l	Source identifier. The first subfield $l must contain the source of the tag.	NR	M
				$a / $a	Original tag. The first subfield $a must contain the tag in PICA+.	NR	M
				$S / $S	Indicators of the original tag, if present	NR	O
				$a-z, A-Z, 0-9	Subfield(s) of the original tag	R	O

1. The order of the subfields within a tag is in principle the order in which the subfields are mentioned.
2. R = Repeatable; NR = Not repeatable. For local (LBD) tags, NR means not repeatable per ILN; R means repeatable per ILN. For copy tags (LHR), NR means not repeatable per copy block (LHR); R means repeatable per copy block (LHR).
3. M = Mandatory; O = Optional.
4. S = System (CBS) generated; NS = non-system (CBS) generated.
5. F = Filtered; P = Protected.
6. Displayed in labelled presentation.
7. (In principle) part of labelled display.
8. (In principle) part of labelled display.
9. (In principle) part of labelled display.
10. This field is not displayed in labelled display.
11. Rq = Required if applicable.