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2. Add records to a label print list

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Discover how to add a record to the label print list and how to view the label print list.

Add a single record to a label print list while receiving

  1. From the left navigation, click Receive and Invoice.
  2. Select Monograph from the Processing type drop-down list.
  3. Select Receive from the Action drop-down list.
  4. Click View Items.
  5. Click the Search Text form field and then press <Enter>.
  6. Find the items you want to receive and invoice.
    1. Search by barcode, ISBN, ISSN, OCLC number, or title, using the search box. Search results appear automatically when you stop typing.
    2. To return to the list of outstanding items, delete all text from the search box.
    3. Barcode searches are possible only after importing shelf ready data. See Import invoice and shelf-ready data.
    4. Enter the full Order Number (PO number), including "PO" and dashes (-), in the Search box. Search results appear automatically when you stop typing.
    5. To return to the list of outstanding items, delete all text from the search box.
  7. You may also narrow your search by one of the filters below.
    Search filters - Table
    To search by Use retrieval method
    Search Select an index with which to limit your search from the list:
    • Keyword
    • Title (default)
    • Copy Number
    • Barcode
    • Invoice Number
    • ISBN
    • ISSN
    • Order Item Number
    • Order Number
    Content Type Select the content type of the item from the list.
    • To return to the list of all items, select the blank space in the list.
    Branch Select the branch the item is to be delivered to from the list.
    • The branch is in the Location column on the order.
    • To return to the list of outstanding items, select the blank space in the list.
    Order Status (not available for editing when action is set to Receive) Select the degree to which the order has been placed:
    • Ordered
    • Cancellation requested
    • Not cancelled
    • Cancelled
    Receipt Status Select the degree to which the order has been completed. Options differ by processing type.
    Purchase Status Select the degree to which invoicing has been completed:
    • Not invoiced
    • Partially invoiced
    • Invoiced
    • Partially paid
    • Paid
  8. Fill in call number fields. Follow local practice.
  9. Fill in the barcode field (use a scanner or type barcode). If you type in the barcode, press <Enter> to receive and invoice the item (the cursor must be in the barcode field when you press <Enter>):
    Result
    • The item moves to the Items processed in this session area at the bottom of the screen.
    • The barcode links to the item record.
    • The item is now available in WMS Circulation and WorldCat Local/Discovery.
    • If the item has a hold or a Requestor, the system displays an alert at the top of the screen by default. Contact OCLC Support or your Implementation Manager to turn off this feature.
    To set cost of item

    The cost field (876 $c of the LHR) is filled in automatically with the price of the item from the order. When the item is received, its cost is assigned according to either:

    1. Total unit cost (including any service charges, shipping, discounts, or taxes). This is the default for all existing and new libraries.
    2. Unit cost (excluding any service charges, shipping, discounts, or taxes)
    3. No cost is assigned

    To change how item cost is assigned, contact OCLC Support or your Implementation Manager.
  10. From the Items Processed section, click the barcode to open the Item Details screen.
  11. Click Send to Label Print List. The Send Record to Label Print List dialog window opens if you have more than one label print list.
  12. From the Send Record to Label Print List dialog window, select the Label Print List Name to which you want to send the record from the drop-down list.
  13. Click Send. You will receive a message indicating whether or not the record was sent to the label print list. If the system was unable to send the record, a reason will be given.
    • (Optional) Click the label print list name in the confirmation message to open the label print list.

Add a single record to a label print list

  1. On the left navigation, click Discover Items.
  2. Select Local Holdings Records from the Data Type drop-down list.
  3. Select Barcode from the Index drop-down list.
  4. In the Term(s) field, enter your item barcode. The search field will expand to fit your search terms, if needed.
  5. Click Search or press <Enter>.
  6. From the results list, click the item barcode of the item record you want to add to a label print list to open the Item Details screen.
  7. From the Item Details screen, click Send to Label Print List. The Send Record to Label Print List dialog window opens if you have more than one label print list.
  8. From the Send Record to Label Print List dialog window, select the Label Print List Name to which you want to send the record from the drop-down list.
  9. Click Send. You will receive a message indicating whether or not the record was sent to the label print list. If the system was unable to send the record, a reason will be given.
    • (Optional) Click the label print list name in the confirmation message to open the label print list.
  10. Repeat for all items that need labels (e.g. all items on cart).

Add multiple records to a label print list

 Note: You can add up to 100 records to a label print list at a time.

  1. On the left navigation, click Discover Items.
  2. Select Local Holdings Records from the Data Type drop-down list.
  3. Select an index from the Index drop-down list. See Select a search index below for details.
  4. In the Term(s) field, enter your search terms. The search field will expand to fit your search terms if needed.
  5. Click Search or press <Enter>. The Search results page appears with the matching local holdings records listed in a table.
  6. Select one or more local holdings records that you want to send to a label print list.
  7. Select Send to Label Print List... from the Actions drop-down menu. The Send Record to Label Print List dialog window opens if you have more than one label print list.
  8. From the Send Record to Label Print List dialog window, select the Label Print List Name to which you want to send the records from the drop-down list.
  9. Click Send. You will receive a message indicating whether or not the records were sent to the label print list. If the system was unable to send any of the records, a reason will be given.
    • (Optional) Click the label print list name in the confirmation message to open the label print list.
Select a local holdings record search index - Table
Index Field Available sub-selections
Action Note 583  
Barcode 876  
Bibliographic Control Number 014 when ind1=1, a  
Branch/Shelving Location 852
sub-selection Available options
Branch Select a branch location from the drop-down list.

Or

Enter the name of a branch location in the text field. As you type, the system automatically suggests names of potential matches. If the branch name entered does not appear in the drop-down list, press <Enter> to add it to the list.
Shelving Location Select a shelving location from the drop-down list.

Or

Enter the name of a shelving location in the text field. As you type, the system automatically suggests names of potential matches. If the shelving location entered does not appear in the drop-down list, press <Enter> to add it to the list.
Call Number 852  
Holdings Record Number 014 when ind1=0, a  
Lending Policy 008/20
Sub-selection Available options
Options Limited lending policy
Will lend
Will lend hard copies only
Will not lend
Unknown
LHR Control Number 001  
MARC Organization Code 014b  
OCLC Number 004  
Private Note 876  
Public Note 876  
Reproduction Policy 008
sub-selection available options
Options

 		 Will not reproduce
Will reproduce
Unknown
Temporary Shelving Location 876
sub-selection available options
Branch Select a branch location from the drop-down list.

Or

Enter the name of a branch location in the text field. As you type, the system automatically suggests names of potential matches. If the branch name entered does not appear in the drop-down list, press <Enter> to add it to the list.
Shelving Location Select a shelving location from the drop-down list.

Or

Enter the name of a shelving location in the text field. As you type, the system automatically suggests names of potential matches. If the shelving location entered does not appear in the drop-down list, press <Enter> to add it to the list.

View a label print list

On the Label Print Lists screen, you can select which label print list will be selected as the default when sending records to a label print list.

  1. In the left navigation, click My Labels > Label Print Lists. From the Label Print Lists screen, you can:
    1. Click the Delete row button (Delete row button) to delete a label print list. When you delete a label print list, any records on the list will also be deleted.
    2. Click the Label Print List Name that you want to view. The Label Print List screen contains:
      • The Label Print List Name and Description.
         Note: The Label Print List Name is required for a label print list.
      • Two accordions:
        • Records - View all records that were added to the label print list and delete labels as needed
        • Layout - Preview how labels will look and make additional edits