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Available reports

Find summaries of the predefined statistical reports available in UnityUK.

Average and maximum Supply times by supplier

This counts supply days for the fulfilled requests received by your library from other libraries or suppliers. The performance figures show the average and maximum days for each of your library’s suppliers. This is calculated on the received date minus the entry date of the request.

Average and Maximum Supply Times to Requestors

This counts supply days for the requests made to your library by other libraries. It measures the performance of your own library at supplying material. This is calculated on the shipped date of the request minus the request date.

BL Claim Form for Responder

This option produces a report which can be sent to the British Library so you can claim payment for non-IFM loans you have supplied as a lender.

BL Claim Form for Responder

Batch Reruns

This is a menu of reports originally printed from the Work Queue (Pick List, Received List, Returned List) that may be reprinted. For the Pick List, the current Request status is updated to show materials that have already been processed and do not require retrieving for request fulfilment. Batch numbers are unique for each type of report per location. If you do not select a Start and End Date you will be presented with all the Work Queue reports that were run in the previous week.

You can also access Batch Reruns by using the button in the menu bar. Batch Reruns button If you do this you will be presented with any Work Queue reports that have been run in the previous week.

CIPFA Stats Report

British Public Libraries are required to submit CIPFA statistics reports once a year. CIPFA is the Chartered Institute of Public Finance and Accountancy. This report provides a per location CIPFA Statistics report that can be run between any two dates.

 Caution: CIPFA Statistical requirements can change from year to year - the current report is based on 2009 requirements.

 Caution: The report is based on the location associated with your login account.

To run the report, go to the Reports area of UnityUK by clicking the Reports button in the menu bar.

Reports button

Then select the option CIPFA Stats Report:

CIPFA Stats Report selection

At the foot of the page, select the date range you want to run the report for, and click Generate Report.

ILL Reports list

The report will appear on the screen.

CIPFA statistics screen

 Caution: The Number of requested books supplied within 30 days (includes those at 7 and 15 days).

The annual CIPFA report form includes two sections that require interlibrary loan statistics to be entered - the UnityUK report provides the numbers required to complete sections 7 and 11 of the current CIPFA form:

  • Section 7 - Book Requests Service
    • Number of requested books supplied within 7 days
    • Number of requested books supplied within 15 days (including those at 7 days)
    • Number of requested books supplied within 30 days (includes those at 15 days)
  • Section 11 - Interlibrary loans for the year
    • Interlibrary loans supplied to other libraries
    • Interlibrary loans received from other libraries

 Caution: This report shows the actual number of requests satisfied within 'N' [number of] days as well as a total of all requests satisfied - these numbers can be used by the library staff to calculate the percentages for themselves.

Copy requested per title

This report gives a breakdown of copy requests submitted by your library broken down by title, for the specified date range. The following information is also presented: Issue; ILL No.; the date the request was created; the responding library and what the current status of the request is.

Copy requested per title

Copy supplied per title

This report gives a breakdown of copy requests supplied by your library broken down by title, for the specified date range. The following information is also presented: Issue; ILL No.; the requesting library and on what date the item was shipped.

Copy supplied per title

Daily ILL Statistics

UnityUK adds up each day’s statistics shortly after midnight for the previous day.  The Start and End Date fields are not required for this report.

Daily ILL Statistics

The fields in this report are:

Date The day covered.
Z3950 Searches Counts submitted Z39.50 searches. Each search entry submitted counts as one search even though more than one target (data resource) is selected for the overall search. For example, entering a Simple Search for Title “Emma” and searching LinkUK, RevealWeb and COPAC counts as one search.
REQUESTER
Requests Counts requests created by this location. Requests which have not yet been authorised are included in this count.
Shipped Ind. Counts requests where the lender has notified the borrower that the item has been shipped.
Received Counts requests that this location processed as Received.
RESPONDER
Requests Counts requests sent to this location as a lender.
Shipped Counts requests this location processed as Shipped.
Not Supplied Counts requests this location directly processed as Not Supplied. It does not include the requests set to this status automatically because they have reached the expiration date at your location.
Expired Counts requests you have allowed to expire by not processing them within the number of days allowed.

 Note: A request that has gone to multiple locations only counts as 1 request on the requester side, so 1 request on the requester side could map onto 4 responder request records, if the request was now on the 4th location in the rota.

IFM Monthly Report

If you use the Integrated Fee Management function in UnityUK you can run this report to see a total of your credits and debits for requests borrowed and lent. This should tally with the monthly invoice you receive from OCLC.

IFM Monthly Report

ILLs Not Supplied Received

This report counts how many Requests there are at your location, as a borrower, at the Not Supplied status. The Start and End Date fields are not required for this report.

ILLs Not Supplied Received

ILLs Not Supplied Sent

This report counts how many Requests there are at your location, as a lender, at the Not Supplied status. The total number of the Not Supplied responses is shown regardless of the Action that caused the Not Supplied status e.g. the request may have expired. The Start and End Date fields are not required for this report, but you may want to limit by a particular date range.

ILLs Not Supplied Sent

Incoming Requests by requester

This shows the number of Requests sent to your library, listed by each Requester. This report lists only requests that are currently at your library or for which your library was the last responder. It can be limited by the date the request was first created by the requester.

Incoming Requests by requester

Incomplete requests - as Requester

This report shows the status of requests submitted by your library that have not yet been ‘Completed’. It can be limited by the date the most recent action was taken on the request.

Incomplete requests - as Requester

Incomplete requests - as Responder

This report shows the status of requests received by your library that have not yet been ‘Completed’. It can be limited by the date the most recent action was taken on the request. Request included in this list may require further action from your library to be able to progress them e.g. a request with last action ‘unship’ will require a follow on action such as ‘Shipped’ or ‘Answer Nonsupply’.

Incomplete requests - as Responder

Loan requested per title

This report gives a breakdown of loan requests submitted by your library broken down by title for the specified date range. The following information is also presented: Issue; ILL No.; the date the request was created; the responding library and what the current status of the request is.

Loan requested per title

Loan supplied per title

This report gives a breakdown of loan requests supplied by your library broken down by title for the specified date range. The following information is also presented: Issue; ILL No.; the requesting library and on what date the item was shipped.

Loan supplied per title

Monthly ILL Statistics

UnityUK adds each day’s statistics automatically just after midnight to the monthly count, therefore, the figures for the current day are not included. The field definitions are the same as for the Daily ILL Statistics report. The Start and End Date fields do not apply to this report.

Monthly ILL Statistics

Outgoing requests by supplier

This report counts the number of requests that have been submitted, within the specified date range, to a supplying location (in alphabetical order).

Outgoing requests by supplier

Requests by Day of Week

This reports show two lists: the number of requests received by your library for each day of the week, and the number of requests made by your library to other locations for each day of the week within the specified period.

Requests by Day of Week

Responder ILL Status Summary To Be Acknowledged

This report displays the number of Responder side requests, within the specified date range, at each status that are yet to be acknowledged:

Responder ILL Status Summary To Be Acknowledged

Standard Returned List

The Start and End Date fields do not apply to this report.

Standard Returned List

Standard Shipping list

The Start and End Date fields do not apply to this report.

Standard shipping list example

 

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