Follow these instructions to search Collection Manager for:
See Search for data sync collections for instructions to search for data sync collections that you have created.
Note: Filter options will appear based on institution settings and your library's subscription level.
Search for cataloging partner collections that you have already created:
To find additional information about this collection type, see OCLC cataloged collections.
Items in your search results will be marked with a collection type and other details.
Collection type | Column | Description | |||||||||||||||||||||||||||||||
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Cataloging partner collections, Knowledge base collections, and Query collections | Collection | Click a collection name to view or edit the collection.
The Collection ID can be used in lieu of a collection name when discontinuing a feed. |
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Type / Attributes |
The type of collection.
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Provider | The vendor or content provider who supplies the collection. Click a provider name to view all collections supplied by the provider. | ||||||||||||||||||||||||||||||||
Updated | The date and time the collection was last updated. | ||||||||||||||||||||||||||||||||
Selections |
Indicates whether the collection has been added to your holdings and, if it has, how many titles from the collection are in your holdings. To remove a cataloging partner collection and/or knowledge base collection from your holdings, click Deselect. To remove a query collection from your holdings, click Delete. |
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Sharing | Indicates whether you have shared the collection with another institution.
To view the libraries you shared the collection with, click the collection's name. Once you are in the collection, click the Sharing accordion. |
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Action |
Click Add to... to:
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Note: Searching by the OCLC Number Title Index without search terms will fail to return results.
You can also search for a title directly from within a collection.
Items in your search results will be marked with a title and other details.
Column | Title |
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Title | Click on a title to view or edit the title. |
Collection | Click a collection name to view or edit the collection.
The Collection ID can be used in lieu of a collection name when discontinuing a feed. |
Coverage Depth |
Indicates one of the following:
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Coverage |
Any coverage selections available for the title. Options include:
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Identifiers |
Indicates the provided identifiers associated with the title. Options include:
Click on the pencil button () to edit the title. |
Selections |
Indicates whether the title has been added to your holdings. To remove a title from your holdings, click Deselect Title. |
Action |
Click Add to... to:
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Items in your search results will be marked with a provider and other details.
Column | Title | ||||||
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Provider | The vendor or content provider who supplies the collection. Click a provider name to view all collections supplied by the provider. | ||||||
Attributes |
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Selections |
Indicates how many collections the provider has, along with how many are selected. Click on a number to view all collections supplied by the provider or all selected collections. |
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Actions |
Click Local Provider Actions to:
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Run time: 11:08
This video demonstrates how to search in WorldShare Collection Manager, including how to limit a search query and use filters to refine a set of search results.
The Activity History in WorldShare Collection Manager applies to knowledge base collections, query collections, and cataloging partner collections. It does not include information about data sync collections.
Note: Activities are tracked for 90 days.
Search results will be ordered with the most recent activity first.
Filters in the Activity History are additive. You can combine filters and drop-down selections.
Find information about the available filters and subfilters and to which collections types they are applicable.
Filter | Subfilters | Applies to knowledge base collections | Applies to query collections | Applies to cataloging partner collections | More information |
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Activity Date | From [Date] - To [Date] | ||||
Collection Activity | Collection Created | X (local collections only) | X | X | |
Collection Updated | X | X | X | ||
Collection Deleted | X (local collections only) | X | X | ||
Collection Selected | X (global collections only) | ||||
Collection Deselected | X (global collections only) | ||||
Local Collection Promoted to Global Cooperative | X (local collections only) | The institution that submits the collection will see activity when they submit a collection, they withdraw it, when OCLC accepts or is unable to accept. The local collection will no longer exist once the collection becomes global. An event will remain. | |||
Collection Type | Cataloging Partner Collection | ||||
Knowledge Base - Global | |||||
Knowledge Base - Local | |||||
Query Collection | |||||
Loads & Feeds | KBART Upload | X | See Knowledge base collection Activity History, KBART Upload | ||
Provider Data Load | X (global collections only) | See Knowledge base collection Activity History, Provider Data Load | |||
Automatic Holdings Feed | X (global collections only) | See Knowledge base collection Activity History, Automatic Holdings Feed | |||
Alternate Knowledge Base Supplier Holdings File | X (global collections only) | See Knowledge base collection Activity History, Alternate Knowledge Base Supplier | |||
Provider | [Dropdown menu of Provider names] | X | X | ||
Settings - Google Scholar | Collection Settings - Google Scholar Enabled / Disabled | X | |||
Institution Settings - Google Scholar Enabled / Disabled | X | ||||
Settings - MARC Records | Collection Settings - MARC Records Enabled / Disabled | X | X | X | |
Institution Settings - MARC Records Enabled / Disabled | X | X | X | ||
Settings - WorldCat Holdings | Collection Settings - WorldCat Holdings Enabled / Disabled | X | X | ||
Institution Settings - WorldCat Holdings Enabled / Disabled | X | X | |||
Sharing Activity | Share Accepted (by another Institution) | X | |||
Shared By My Library (to another Institution) | X | ||||
Shared To My Library (from another Institution) | X |