Skip to main content
OCLC Support

File naming conventions

Find out how to name files to upload for data sync processing in WorldShare Collection Manager.

Each file name must be unique and must include:

  • 7-digit data sync collection ID - Include as the first element of the file name, immediately followed by a period. This ensures that the file will be processed under the correct data sync collection.
     Note: If no collection ID or an invalid collection ID is present, the file will be processed according to the parameters in your institution's default data sync collection. This could cause unintended results or processing delays.
  • OCLC institution symbol - Include as the second element of the file name, separated from the collection ID by a period.

Include

  • A period should be used to separate distinct elements within a file name.
  • A valid 7-digit data sync collection ID must be included at the beginning of the file name and must be immediately followed by a period.
  • The OCLC institution symbol for which the file should be processed must be included as the second element of the file name and must be preceded and followed by a period.
  • Alphanumeric characters are allowed. Letters can be both upper and lower case.
    • MARC data files (Bib or LHR) should have the filename extension that corresponds with the datatype, for example .mrc or .xml
    • Non-MARC data files should have the filename extension .csv.
  • Control characters @, $, and # will be converted as follows:
    • @ will be replaced with _64
    • $ will be replaced with _36
    • # will be replaced with _35

Do not include

  • Periods, dashes, and/or underscores at the beginning of the file name
  • Spaces and other non-alphanumeric characters

Watch a video

WorldCat data sync collections: Name files to upload (4:17)

This video reviews how to name files to upload for data sync processing.

 

 

 

  • Was this article helpful?