Note: If you are a WMS library or using full WorldShare Record Manager, please see View copies owned by your institution.
The Copies screen allows you to view the shelving location for copies of items owned by your institution. You can access the Copies screen from any of the following screens:
To find the copies you are looking for more easily, use the branch and shelving location filters to narrow your search. After you have set a filter on this screen, the filter will persist for the duration of your current Record Manager session until you reset the filter or select a different one. Example: If you select a copies list from a title on a filtered results list, then scroll forward to the next title, the copies list of that title will also be filtered by the selected filter.
Note: WMS libraries that are group aware will see an additional filter with the option to filter results by institution.
You can also view your filtered list of items in the Holdings View. The filter applies to any view of the list and will remain if you switch between the Copies View and the Holdings View.
The number of results you receive and your place in the results list appears at the top and bottom of the results list.
Column | Description |
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Audience Level | The audience level of the LHR.
Note: This column only appears for WMS libraries. |
Branch | Displays the branch name for the item to which the LHR is associated. |
Shelving Location | Displays the shelving location for the item to which the LHR is associated.
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Call Number | Displays call number subfield data from the shelving designation and copy number subfields of the 852 field of your local holdings records (LHRs). Subfield display is dependent upon the content of data in your LHR and can include:
Note: Subfield data is displayed without subfields (e.g., $hPN1997 .2$i.W47 2010 displays as PN1997 .2 .W47 2010). |
Barcode # | Displays the barcode data from the piece designation subfields of the 876 field of your LHRs. |
Enumeration | The numbering scheme used to organize the issues of a serial publication (volume, number, part, issue, etc.). |
Chronology | Date or period of publication (year, quarter, season, month, week, day, etc.). |
Action | Allows you to view or edit the item information. |
The number of rows per page and page navigation buttons appears at the top and bottom of the results list.
Find information about adding single-part items.
Field | Definition |
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Branch | Library branch that owns the item described by the item record. |
Shelving Locations |
Location of the item within the branch. To remove a shelving location, either click the X next to the down arrow (if available), or click the shelving location in the list to uncheck it. |
Call Number | Enter the call number for the item.
Note:
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Copy Number | The number assigned by the library that distinguishes one copy of the title from another identical copy. |
Receipt Status | Whether items have been received. |
Use Restrictions | Any restrictions on the use of the item. It is used when it is necessary to include information that is too item specific to be handled by field 506 (Restrictions on Access Note) in the bibliographic record. See 876-878 Item Information-General Information, Use restrictions. |
Note(s) |
Note about the item. (Optional). To make a note display upon check in or check out, type an exclamation point as its first character (!). |
Note: For information on LHR display in WorldCat Discovery, see Local holdings record (LHR) field mapping.
Unrecognized Shelving Location error
This error occurs when the Shelf Location value (852 ‡c) in the Location Holdings Record does not match a value entered in the Holding Codes Translation Table found in OCLC Service Configuration. The Holding Code Translation Table is the source for Branch codes and display names, Shelving Scheme and Shelf Locations. For more information, see Holding Codes Translation Table.
Multipart items are composed of multiple items. Example: Encyclopedias, music or video boxed sets.
Use Discover Items to search and click the item's title.
Add multipart sets, Holdings view, and Copies view
These links are in the upper right corner of the screen, below the Copies, Details, and Holds links.
Note: A multipart set cannot be added to a record with an existing item attached.
Field | Definition |
---|---|
Branch | Library branch that owns the item described by the item record. |
Shelving Locations |
Location of the item within the branch. To remove a shelving location, either click the X next to the down arrow (if available), or click the shelving location in the list to uncheck it.
|
Call Number | Enter the call number for the item.
Note:
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Copy Number | The number assigned by the library that distinguishes one copy of the title from another identical copy. |
Use Restrictions | Any restrictions on the use of the item. It is used when it is necessary to include information that is too item specific to be handled by field 506 (Restrictions on Access Note) in the bibliographic record. See 876-878 Item Information-General Information, Use restrictions. |
Note(s) |
Note about the item. (Optional). To make a note display upon check in or check out, type an exclamation point as its first character (!). |
Note: For information on LHR display in WorldCat Discovery, see Local holdings record (LHR) field mapping.
This error occurs when the Shelf Location value (852 ‡c) in the Location Holdings Record does not match a value entered in the Holding Codes Translation Table found in OCLC Service Configuration. The Holding Code Translation Table is the source for Branch codes and display names, Shelving Scheme and Shelf Locations. For more information, see Holding Codes Translation Table.
Lists item-level holdings (items are the individual components of the set). Each item has a barcode.
The Copies area lists basic information about the set (branch, call number). The Holdings for Selected Copy area lists brief information about the items in the set (enumeration and chronology, if relevant, and barcode).
Field | Definition |
---|---|
Shelving Locations |
Add a Temporary shelving location. Location of the item within the branch. To remove the temporary shelving location, either click the X next to the down arrow (if available), or click the shelving location in the list to uncheck it. |
Copy Number | The number assigned by the library that distinguishes one copy of the title from another identical copy. |
Receipt Status | Whether newly published parts of a multipart or serial item are being received. |
Category | A discrete bibliographic entity that constitutes either the whole or a part of the bibliographic item. A bibliographic unit may be a basic bibliographic unit, supplementary material, or Index. Examples of bibliographic units are: a single volume, a multi-volume monograph, an accompanying pamphlet, a set of serially-issued updates. |
Enumeration | The designation reflects the alphabetic or numeric scheme used by the publisher on an item or assigned when the holdings statement is created to identify the individual bibliographic or physical parts and to show the relationship of each unit to the item as a whole. |
Chronology |
The date(s) used by the publisher on a serially-issued bibliographic unit to help identify it or indicate when it was issued. The chronology may reflect the dates of coverage, publication, or printing. When entering months, type them as numbers (1, 2, etc.). Do not spell them out (January, Feb., etc.). |
Description | The statement of coverage for the library's holdings of a serial or multi-part title, whether formatted (Vol. 7 No. 1 – Vol. 22 No. 12) or textual (Library holds 1992 – present). |
Use Restrictions | Any restrictions on the use of the item. It is used when it is necessary to include information that is too item specific to be handled by field 506 (Restrictions on Access Note) in the bibliographic record. See 876-878 Item Information-General Information, Use restrictions. |
Cost(s) | Cost of the item |
Note(s) |
Note about the item. (Optional). To make a note display upon check-in or check out, type an exclamation point as its first character (!). |
Note: For information on LHR display in WorldCat Discovery, see Local holdings record (LHR) field mapping.
This error occurs when the Shelf Location value (852 ‡c) in the Location Holdings Record does not match a value entered in the Holding Codes Translation Table found in OCLC Service Configuration. The Holding Code Translation Table is the source for Branch codes and display names, Shelving Scheme and Shelf Locations. For more information, see Holding Codes Translation Table.