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OCLC Support

Add local data

Basic data entry

Use the following techniques to add data to boxes:

  • Use the mouse to place the cursor in the box to which you want to add data.
  • Click the arrows on the list boxes and select from the lists.
  • Press <Tab> to move the cursor from box-to-box.

Warning: Holding library code required

The system automatically displays the default OCLC holding library code (found on the Express Options screen and based on your profile) in the data entry box labeled OCLC holding library code. Make sure this holding library code is the correct one for your workflow.

Show or hide data entry areas

The Catalog screen provides four data entry areas. One area, for the OCLC Holding Library Code, always appears because the holding library code is required in every record. The other areas are optional. If desired, you can hide any optional area that you do not use. Hiding unnecessary entry areas makes the Catalog screen shorter and simpler.

Show a hidden entry area

  1. Click the plus-sign button on the right side of the hidden entry area, next to the up/down arrow buttons. The full entry area reappears.

Hide a visible data entry area

  1. Click the minus-sign button on the right side of the entry area, next to the up/down arrow buttons. The text boxes disappear and the entry area shrinks to a single line.

Call number entry

You can enter a Dewey call number, Library of Congress call number, a National Library of Medicine call number, or a local call number in records.

  1. Place the cursor in Call Number Class. Type the class part of the call number.
  2. Place the cursor in Cutter. Type the Cutter part of the call number.
  3. Click the arrow in the Type box.
     Note: Once you choose a call number type, it persists until logoff, unless you choose another type.

Action buttons on the Catalog screen

Action button Description
Cancel Click to clear all fields and locations except the holding library code (049) field and return to the Full Record screen.
Clear Fields Click to clear all fields and locations except the holding library code (049) field.
Export Only* Adds record to your export file (without setting holdings)
 Note: Export Only button available only for interface users.
Help Display Click the button and then hover the mouse pointer over the label next to any data entry box. A definition of the data to be entered in that box appears in a popup window. When you click Help Display, the button changes to Help Display OFF.
 Note: Your selection persists until you log off, unless you change it.
MARC Display OFF Shows text labels only (no OCLC-MARC tags or codes) for data entry boxes. When you click MARC Display OFF, the button changes to MARC Display ON.
 Note: Your selection persists until you log off, unless you change it.
MARC Display ON Adds OCLC-MARC elements to the text labels for data entry boxes. When you click MARC Display ON, the button changes to MARC Display OFF.
 Note: Your selection persists until you log off, unless you change it.
Preview Click to view a list of fields to which you added data. If necessary, scroll down to view all changes. Click Back to Edit to return to the Catalog screen.
Save to Catalog Click to complete the work on the record for your local system. Your edits are in the copy of the record you receive in your MARC Subscription file or (if profiled for export) your export file. After you click Save to Catalog, the system displays the message Record Successfully Cataloged.
Save to Catalog also attaches your OCLC symbol to the bibliographic record in WorldCat.
View Label Click to view, edit, and print label information.
 Note: You must have the OCLC Label Program installed to produce labels.

 Note: Moving the cursor over the action buttons also displays help. Netscape Navigator does not display some action button help.

Details on record fields (data entry boxes)

When you need more information on a field or detailed guidance on data entry, click the hyperlinked name of the desired field. A new browser window opens to display the section from OCLC Bibliographic Formats and Standards that describes the selected field and explains its use.

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